Executive Assistant

Iren Group; Reston (VA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid Time Off

Flexible work arrangements

Job summary

IREN US Operations Inc., a member of the IREN group, seeks an Executive Assistant to manage calendars for senior leaders, coordinate complex travel, and handle critical business administration. You will enable leaders to focus on delivering data center capacity safely and on schedule.

The role requires strong MS Office proficiency, exceptional communication, discretion, and the ability to support multiple executives with confidential information.

Qualifications

• Seven+ years of progressive administrative experience supporting VP-level executives.
• Post-secondary education in business administration or related field; high school diploma required.
• Proficiency in MS Office and familiarity with procurement/finance systems.
• Strong communication and ability to interact with executives and vendors.

Responsibilities

• Own complex calendars for multiple VPs/Directors; resolve conflicts and coordinate travel.
• Prepare and track expense reports and reimbursements; draft communications and briefing packs.
• Coordinate department meetings, agendas, pre-reads and logistics with owners and follow-up.
• Assemble monthly/quarterly reporting packs from project managers, engineering and finance.
• Serve as primary point of contact for internal/external stakeholders and vendors.
• Resolve routine issues independently; escalate only when leadership attention is required.
• Support procurement lifecycle and onboarding paperwork with Legal/Procurement.

Skills

Executive calendar management

Travel coordination

Communication skills

Discretion with confidential info

Education

Bachelor's degree in business administration or related field

Tools

MS Office

Outlook

SharePoint

Visio

SAP/Oracle/Coupa/NetSuite/Workday exposure

Job description

Job Description

Job Type: Full-Time l Location: Reston, VA l Department: Data Center Delivery l Reporting to Senior Vice President, Data Center Delivery | Work Location Type: #onsite

IREN is a vertically integrated AI Cloud provider, delivering large-scale data centers and GPU clusters for AI training and inference. IREN’s platform is underpinned by its expansive portfolio of grid-connected land and power in renewable-rich regions across North America, Europe and APAC.

Reporting to the SVP of Data Center Delivery, the Executive Assistant will own the department’s calendars, meeting rhythm and business administration, and clearing obstacles across the business so our leaders can stay focused on delivering data center capacity safely and on schedule.

With 100% renewable energy, we build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.

Job Requirements

• Seven or more years of progressive administrative experience, including at least three years directly supporting senior leaders at Vice President level or above, with demonstrated success supporting several executives concurrently and the judgment to prioritize between genuinely competing demands
• Post secondary education in a relevant field such as business administration, office administration or project management is an asset; a high school diploma or equivalent is required
• Highly proficient in MS Office specifically; Word, Excel, PowerPoint, Visio, SharePoint, and Outlook, with experience or exposure to procurement and finance systems such as SAP, Oracle, Coupa, NetSuite or Workday, and to project delivery tools such as Procore, Primavera P6, Microsoft Project or Smartsheet
• Strong written and oral communication skills, including proven active listening, and the ability to interact effectively with executive leadership, service providers and potentially members of the community
• Thorough research and problem-solving skills, including experience with problem solving in complex projects that have a company-wide impact
• Superior time management and multitasking skills with a strong sense of urgency, and demonstrated organization, prioritization and critical thinking skills
• Proven ability to work independently and take decisions on behalf of leaders within agreed boundaries, exercising absolute discretion with confidential commercial, customer and personnel information
• Experience in data centers, construction or EPC, energy, utilities, mining or another capital-project-intensive industry, and in establishing administrative processes in a rapidly growing team rather than administering established ones, is highly regarded
• Able to satisfy pre-employment background check and site-access requirements

Job Responsibilities

• Own complex, competing calendars for multiple VPs and Directors, resolving conflicts independently and protecting time for site visits and milestone reviews; coordinate high-volume travel, including lodging near remote campus locations and site-access requirements
• Prepare and track expense reports, corporate card reconciliations and mileage claims so that Finance deadlines are consistently met; draft, proofread and format correspondence, organizational announcements, presentations and briefing packs, and provide delegated inbox triage for department leaders
• Plan and run the department’s recurring meeting rhythm — leadership team meetings, project gate and milestone reviews, all-hands sessions and stakeholder updates — including agendas, pre-reads and logistics, capturing decisions, actions and owners and driving follow-up to closure
• Assemble monthly and quarterly reporting packs by gathering inputs from project managers, engineering and finance, and coordinate leadership participation in executive, board, investor and customer briefings
• Serve as the department’s primary point of contact for internal functions — Finance, Procurement, Legal, People & Culture, IT, Health & Safety and Operations — and for external consultants, EPC and general contractors and vendors, establishing clear communication pathways and escalation routes
• Intercept and resolve routine issues independently — site access requests, purchase order queries, invoice holds, onboarding delays, system permissions, facilities and IT needs — escalating only matters that genuinely require leadership attention and following up persistently until items are closed
• Support the department’s procurement lifecycle and assist with budget tracking, headcount and contractor rosters and cost accruals; administer consultant and contractor onboarding paperwork with Legal and Procurement, and maintain organized, version-controlled document repositories, standard templates and trackers
• Coordinate onboarding, offboarding and interview logistics for department hires and contractors; organize site visits, executive and customer tours, town halls and team events; and provide day-to-day workspace support, backup cover and mentoring to administrative colleagues as the department scales

Job Benefits

At IREN, we offer a highly competitive compensation package that includes base salary, annual performance incentives, and opportunities to build long-term wealth through equity programs. These offerings are part of our broader total rewards package, thoughtfully designed to support your health, well-being, and long-term success.

Compensation

• Actual compensation will bedeterminedbased on factors such as experience, qualifications, and market data for the region.
• Total Compensation packagemay beinclusive of short-term and long-term incentives.
• Relocation (as applicable and based on successful candidate circumstances)

Health & Wellness

• Medical, dental, and vision insurance coverage – 100% company paid for employees, 75% company paid coverage for dependents
• Company-paid life and disability insurance
• Voluntary life, critical illness, and accident coverage available
• Health Savings Accounts (HSA) – when combined with theHigh-DeductibleHealth Plan
• Employee Assistance Program and wellness resources

Financial Well-Being

• 401(k) retirement plan with company match
• Financial wellness tools and resources

Time Off & Flexibility

• Paid Time Off (PTO) and paid holidays
• Flexible work arrangements

Growth & Development

• Opportunities for advancement and internal mobility
• Training and personal development opportunities

Lifestyle & Culture

• Company events and team-building activities

We value diverse perspectives and believe that skills can be developed. If you’re passionate about this role, we want to hear from you — whether you meet every criteria or not. Your unique experiences might be exactly what we need!

IE US Operations Inc., the employing entity and proud member of the IREN group is an equal opportunity employer that is committed to creating an inclusive workplace.

We are committed to evaluating qualified applicants and do not discriminate against protected characteristics under applicable legislation.

We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Participation Notice.

By applying for this position and submitting your resume and application materials, you consent to the processing of your personal information in accordance with our Job Applicant Privacy Statement available on our website at www.iren.com.