Executive Assistant

NV Energy; Reno (NV); On-site; USD 45,000 - 65,000; Full time

Job summary

NV Energy in Reno, NV seeks an experienced administrative professional to provide executive secretarial support and departmental assistance. The role includes managing schedules, arranging travel, preparing meetings, and handling confidential information with discretion.

The ideal candidate will demonstrate strong communication skills, professionalism, and proficiency with presentations and spreadsheets. This position involves coordinating with multiple teams and supporting Board-level

Qualifications

• Requires strong administrative practices and communications skills.
• Experience handling confidential information with discretion.
• Proficient in presentation and spreadsheet software.
• Professional appearance and presentation required.

Responsibilities

• Coordinates executive and department schedules, appointments and agendas.
• Arranges and coordinates all business travel.
• Handles confidential materials related to company operations.
• Screens phone calls and incoming mail; performs word processing duties.
• Conducts analytical, budget-related projects for Board and senior management prep.
• Coordinates department meetings and conference room usage.
• Serves as a liaison to internal and external contacts; collaborates on projects.

Skills

Administrative expertise

Communication skills

Interpersonal skills

Presentation software

Spreadsheet software

Confidential information handling

Education

High School diploma or GED

5+ years of experience in similar role

Tools

PCs

Word processing

Spreadsheets

Presentation software

Job description

Basic Purpose

Performs secretarial and administrative duties for an Executive and department. Manages schedules, arranging appointments, travel, meetings, conference calls, etc. Performs some analysis and uses initiative and independent judgment with frequent access to confidential and highly complex information. Is knowledgeable of corporate policy and is often called upon to interpret and communicate the Executive's intent to other managers.

Job Description

Basic Purpose Performs secretarial and administrative duties for an Executive and department. Manages schedules, arranging appointments, travel, meetings, conference calls, etc. Performs some analysis and uses initiative and independent judgment with frequent access to confidential and highly complex information. Is knowledgeable of corporate policy and is often called upon to interpret and communicate the Executive's intent to other managers.

Responsibilities

Essential Duties and Responsibilities

Provides VP/Director with administrative and secretarial support:

• Coordinates executive and department schedules- making appointments and establishing agendas.
• Arranges and coordinates all business travel.
• Handles all confidential material relevant to company operations.
• Screens phone calls and incoming mail.
• Performs word processing duties.

Conducts various analytical special projects, especially involving budgets and preparations for Board and senior management meetings.

Coordinates department meetings; arranges use of conference rooms.

Serves as a contact to people inside and outside the company.

Collaborates with various staff and departments in preparing special projects.

Performs related duties as assigned.

Qualifications

Essential Education, Skills, and Environment

Education And Work Experience

Requires a High School diploma or GED and 5 or more years of experience.

Specialized Knowledge And Skills

Thorough knowledge of administrative practices and procedures. Excellent communication and interpersonal skills. Must have working knowledge of presentation and spreadsheet software. Professional appearance and presentation. Able to handle highest level confidential information. Detail oriented.

Equipment and Applications

PCs, word processing, spreadsheets and presentation software. General office equipment.

Work Environment and Physical Demands

General office environment. No special physical demands required.

Note: Immigration Sponsorship At this time, we're not considering applicants that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but is NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For more information regarding work visas, please visit www.uscis.gov.

About Us

NV Energy is looking for qualified people to join us in one of the premier energy companies in the West. Located in the fastest growing state in the United States, NV Energy provides electricity to 1.3 million customers throughout Nevada as well as a state tourist population exceeding 40 million annually. Among the many communities we serve are Las Vegas, Reno-Sparks, Henderson, Elko and South Lake Tahoe. We also provide natural gas to more than 155,000 citizens in the Reno-Sparks area.

About The Team

NV Energy is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law. Employees must be able to perform the essential functions of the position, with or without an accommodation.