Executive Assistant

Attindas Hygiene Partners; Raleigh (NC); In loco; USD 70.000 - 100.000; Tempo pieno

Descrizione del lavoro

Attindas Hygiene Partners in Raleigh, NC seeks an experienced executive assistant to support senior leaders. You will manage complex calendars, coordinate domestic and international travel, prepare reports and correspondence, and handle confidential information with discretion.

This role requires proactive administrative leadership, meticulous document management, and strong collaboration with vendors, finance, and HR to ensure smooth operations.

Competenze

• AA degree or BA/BS in business administration or related field.
• 7+ years of experience as executive assistant to senior level executives.
• Capable of maintaining high level of integrity, confidentiality and professionalism in fast paced environment.
• Highly proficient in verbal and written communication, calendaring, and domestic and international travel arrangements.
• Team player with ability to interact with all levels of staff in fast paced environment remaining flexible.
• Proficiency with computers and office software to include Outlook, Word, Excel and PowerPoint.

Mansioni

• Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements.
• Administration of executives’ and employees’ expense reports.
• Prepare requisitions/purchase orders/invoices for processing
• Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts
• Coordinate office space, allocation, reconfiguration, interiors/furniture and lease
• Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements
• Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents
• Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS
• Maintain filing system and tracking of documents
• Perform other duties and project as needed and assigned.

Conoscenze

Verbal and written communication

Calendaring

Domestic and international travel

Outlook

Word

Excel

PowerPoint

Integrity & confidentiality

Team player

Fast-paced environment

Formazione

AA degree or BA/BS in business administration or related field

Strumenti

Outlook

Word

Excel

PowerPoint

Descrizione del lavoro

• Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements.


• Administration of executives’ and employees’ expense reports.


• Prepare requisitions/purchase orders/invoices for processing


• Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts


• Coordinate office space, allocation, reconfiguration, interiors/furniture and lease


• Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements


• Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents


• Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS


• Maintain filing system and tracking of documents


• Perform other duties and project as needed and assigned.

Responsibilities

• Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements.


• Administration of executives’ and employees’ expense reports.


• Prepare requisitions/purchase orders/invoices for processing


• Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts


• Coordinate office space, allocation, reconfiguration, interiors/furniture and lease


• Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements


• Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents


• Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS


• Maintain filing system and tracking of documents


• Perform other duties and project as needed and assigned.

Required Qualifications & Competencies

• AA degree or BA/BS degree in business administration or related field.


• 7+ years of experience as executive assistant to senior level executives with ability to learn quickly and work with little to no supervision.


• Capable of maintaining high level of integrity, confidentiality and professionalism in fast paced environment.


• Highly proficient in verbal and written communication, calendaring, and domestic and international travel arrangements.


• Team player with ability to interact with all levels of staff in fast passed environment remaining flexible.


• Proficiency with computers and office equipment with a wide variety of knowledge of office software to include Outlook, Word, Excel and PowerPoint.