Executive Assistant

IHA; Pittsburgh (Allegheny County); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

403B with employer match

Paid Time Off

Medical, Dental, Vision

Life Insurance

Paid Holiday Days

Job summary

Pittsburgh Mercy seeks an Executive Assistant/Office Manager to serve as a trusted partner to the CEO and executive leadership. This role independently manages executive administrative functions, prioritizes competing demands, and exercises sound judgment to support governance and operations.

Responsibilities include calendar management, travel arrangements, board support for Pittsburgh Mercy and affiliated organizations, records management, event planning, and cross‑functional coordination with

Qualifications

• Bachelor’s degree preferred; high school diploma required.
• 5–8+ years of executive support experience.
• Experience supporting senior executives (CEO or C-suite).
• Experience supporting nonprofit boards and governance coordination.
• Ability to independently manage priorities and exercise judgment.
• Experience in nonprofit/healthcare/human services.
• Familiarity with governance best practices and board management tools.
• Access to transportation.
• Pre-employment drug screen.

Responsibilities

• Provide executive-level calendar management and meeting coordination.
• Coordinate travel arrangements for executives.
• Handle confidential documents and communications with discretion.
• Prepare correspondence, reports, presentations, and other documents.
• Serve as the point of contact between executives and stakeholders.
• Support governing boards of Pittsburgh Mercy and affiliates.
• Organize and maintain electronic and physical files and records.
• Assist in planning and coordinating events and conferences.
• Track important tasks and deadlines.
• Manage office operations and liaise with facilities/staff.
• Support project management and special projects as needed.

Skills

Calendar management

Travel arrangements

Discretion with confidential documents

Communication

Organization

Education

Bachelor's degree preferred

High school diploma required

Tools

Microsoft Office Suite

Job description

Position Purpose

The Executive Assistant/Office Manager serves as a trusted partner to the CEO and executive leadership team, independently managing executive-level administrative functions, prioritizing competing demands, and exercising sound judgment on matters of significance. This role directly supports organizational operations and governance by coordinating board activities, managing executive communications, and ensuring alignment of priorities. This individual operates with a high degree of autonomy, regularly making decisions, resolving issues, and determining appropriate courses of action in support of the CEO, executive leadership team and the organization.

Employment Type

Full time

What You Will Do

• Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Handle confidential documents and communications with discretion.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as the point of contact between executives and internal/external stakeholders.
• Provide support to the governing boards of Pittsburgh Mercy, Mercy Life Center Corporation, and Bethlehem Haven.
• Organize and maintain files, records, and reports in both electronic and physical formats.
• Assist in planning and coordinating company events, meetings, and conferences.
• Track and follow up on important tasks and deadlines.
• Manage office operations and liaise with facilities and administrative staff.
• Support project management tasks and assist in special projects as needed.

Minimum Qualifications

• Bachelor’s Degree preferred, high school degree required
• Must have 5–8+ years of progressively responsible experience in executive support or related roles
• Demonstrated experience supporting senior executives (CEO or C-suite)
• Experience supporting nonprofit boards, including board packet ownership and governance coordination
• Proven ability to independently manage priorities, make decisions, and exercise judgment in complex situations
• Experience in nonprofit, healthcare, or human services organizations
• Familiarity with governance best practices and board management tools
• Access to transportation
• Pre-employment drug screen

Preferred Skills

• Knowledge of project management tools and systems.
• Familiarity with travel planning and expense reporting.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High level of integrity and professionalism.
• Excellent organizational and time-management skills.

Position Highlights and Benefits

WORK SCHEDULE: This is a Exempt (salary) position. Primarily Monday-Friday daylight with flexibility to meet some non-traditional hours as needed.

Great Benefit Package (Benefits start Day 1 of employment)

• 403B with employer match
• Paid Time Off (PTO)
• Medical, Dental, Vision
• Life Insurance
• Paid Holiday Days
• Plus more………

About Pittsburgh Mercy

We’re a community-based health and human services organization using person-centered care to treat our area’s most vulnerable populations. We work with individuals and families in settings that are safe and familiar to them, and view them as equal partners when planning, developing, and monitoring care. Our mission is to be a compassionate, transforming presence within our communities. We reach out to offer help – and hope – to people who are experiencing: Mental illness and substance abuse; Physical health needs; Traumatic events or circumstances, including homelessness + abuse

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.