Executive Assistant

Goodwill Industries International, Inc.; Phoenix, Northern (AZ, KY); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical Plans

HRA

Dental Plans

Vision Plan

401K Plan

Life Insurance

EAP

Job summary

Goodwill of Central and Northern Arizona is seeking an experienced administrative professional to provide senior-level support to Vice Presidents and Senior Vice Presidents. The role involves managing calendars, coordinating travel, and handling confidential information with discretion.

Responsibilities include processing invoices, liaising with vendors, preparing reports, and supporting multiple departments as needed.

Qualifications

• Minimum of five (5) years’ experience as an administrative professional in a corporate setting, preferably with VP level and above.
• Must type a minimum of 60 words per minute.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong written, verbal, and interpersonal communication skills.
• Ability to read, edit, and interpret complex documents to create a clear audit trail.
• Ability to multi-task, meet deadlines, and prioritize tasks.
• Maintain high level of confidentiality.

Responsibilities

• Provide senior level administrative support to Vice Presidents and Senior Vice Presidents.
• Reconcile and verify vendor invoices, receipts, and credit card statements.
• Maintain executives' calendars, prepare agendas, schedule meetings and travel.
• Maintain executives' contacts and coordinate communications.
• Coordinate department events with vendors.
• Take notes in meetings for accurate records.

Skills

60 wpm typing

MS Word

MS Excel

PowerPoint

Outlook

Verbal & written communication

Confidential information handling

Tools

Microsoft tools

Job description

515 N 51st Ave Phoenix Arizona, 85043, [phone]

Starting Pay :$28.00 Hourly

Position Description

Provide senior level administrative support directly to the Vice Presidents and/or Senior Vice Presidents. May also provide administrative support for additional assigned departments, as needed.

Essential Duties and Responsibilities

• Reconcile and verify accuracy of vendor invoices, receipts, and credit card statements.
• Function as department liaison and first point of contact.
• Maintain executives' calendars by preparing agendas and scheduling meetings, conferences, teleconferences and travel/itineraries.
• Maintain executives' contacts and send bulk communications to contacts as needed.
• Communicate with vendors, and provide assistance in the coordination of all department-specific events.
• Take notes in meetings to ensure accurate information is recorded for executive team.
• Follow up on any action items assigned to individuals.
• Create and/or write routine reports and correspondence.
• Back-up other team members, as needed.
• Perform other related duties, as assigned.

Minimum Qualifications (Education, Experience, Skills)

• Minimum of five (5) years’ experience as an administrative professional in a corporate setting, preferably with VP level and above.
• Must type a minimum of 60 words per minute.
• Must be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong written, verbal, and interpersonal communication skills, including electronic media and e-mail.
• Ability to read, edit, and interpret complex documents, both electronically and in hard copy, in order to create a clear audit trail.
• Ability to work independently on assigned tasks, as well as to accept direction on given assignments.
• Ability to multi-task effectively, and deal with frequent changes, delays, or unexpected events.
• Manage time well, meet deadlines, and prioritize multiple tasks.
• High attention to detail and accuracy.
• Demonstrate high level of professionalism and relate comfortably to people in all levels of the organization.
• Maintain high level confidentiality at all times by having the ability to identify and hold sensitive, financial, proprietary, and/or attorney-client privileged information in strict confidence.
• Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision and culture of the organization.
• Ability to pass a background check and drug screen, where applicable for position.

Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Total Rewards Package

You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following:

• 3 Medical Plans.
• Employer Funded Health Reimbursement Account (HRA).
• 3 Dental Plans.
• Vision Plan.
• 401K Traditional and Roth Plans.
• Employer Paid Life Insurance.
• Employee Assistance Program (EAP).
• Paid Time Off; Sick and Vacation.
• Paid Holidays.

These are just a few highlights of our key benefit offerings!

Company Overview

Become a valued member of an organization where good work meets community impact. Our mission is: Empowering Individuals, Strengthening Families, and Building Stronger Communities. Goodwill provides no-cost career development, training, and education services to help individuals build a better life for themselves and their families. Our core values are Trust, Collaboration, Engagement, Ownership, and Innovation. Everything we accomplish as a team is centered around these core values. Together, we create an inclusive and welcoming environment for each other. With stores conveniently located near you, you can work for a company where team strength and success are valued and encouraged. Join our team and gain opportunities for job growth at Goodwill and beyond.

Equal Opportunity Employer

Goodwill of Central and Northern Arizona is an equal opportunity employer. Qualified individuals seeking employment are considered without regard to race (including traits associated with race, e.g., hairstyles), color, religion, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, disability, military status, age, genetic information, or any other category protected by applicable federal, state and local fair employment practice laws. Individuals with a disability may be entitled to a reasonable accommodation under the Americans with Disabilities Act and/or state or local laws. Please contact Goodwill of Central and Northern Arizona at 1-833-624-0920 option 6 or [e-mail] if you need assistance or an accommodation due to a disability as defined by the Americans with Disabilities Act. For questions about your application or employment with Goodwill of Central and Northern Arizona, please contact our Candidate Support Line at 1-833-624-0920, option 5.