Executive Assistant

Author & Edit; Phoenix (AZ); Presencial; USD 70.000 - 75.000; Tempo integral

Benefícios oferecidos por esta vaga

Discounts

On-site amenities

Great team environment

Growth opportunities

Industry leadership

Resumo da vaga

Author & Edit in Phoenix seeks an experienced executive assistant to support the President and senior leadership. You will coordinate daily office operations, prepare reports, and manage travel arrangements with discretion and professionalism.

Join a growing hospitality brand known for exceptional service, and contribute to a dynamic team shaping future guest experiences in Phoenix. This full-time role offers on-site collaboration and a fast-paced, engaging environment.

Qualificações

• 2+ years of admin or executive support, hospitality preferred.
• Strong written and verbal communication with a professional tone.
• Highly organized with strong attention to detail and multitasking ability.
• Comfortable in a fast-paced environment with deadlines and accuracy.
• Trustworthy and discreet with sensitive information.
• Proactive, resourceful and able to solve problems independently.
• Proficient in Microsoft Office; Notary Public certification preferred or willing to obtain.

Responsabilidades

• Provide comprehensive administrative support to the President and senior leadership.
• Coordinate daily office operations for smooth administrative functions.
• Assist with projects, reports, presentations, and special initiatives.
• Manage internal meetings, hotel events, and executive communications.
• Serve as primary contact for the executive office; handle correspondence and inquiries.
• Maintain calendars, schedule appointments, and coordinate travel for leadership.
• Prepare, format, and organize reports, presentations, and business documents.
• Welcome visitors and maintain a hospitable office environment.

Conhecimentos

Administrative support

Communication

Organization

Time management

Discretion

Problem solving

Notary Public

Formação

Notary status (preferred)

Ferramentas

Microsoft Office

Descrição da vaga

• Exclusive hotel and dining discounts across our brand
• Access to on-site amenities in our Phoenix office, including gym and pickleball courts
• Join a company known for exceptional service and standout guest experiences
• Be part of a passionate team shaping the future of hospitality in Phoenix
• Grow your career with a dynamic, expanding brand

Why Author & Edit

• Exclusive hotel and dining discounts across our brand
• Access to on-site amenities in our Phoenix office, including gym and pickleball courts
• Join a company known for exceptional service and standout guest experiences
• Be part of a passionate team shaping the future of hospitality in Phoenix
• Grow your career with a dynamic, expanding brand

Who We Are

At Author & Edit, we create original hospitality experiences designed to be remembered and talked about. Our approach is rooted in constant evolution, always refining and reimagining what hospitality can be. We don’t follow industry standards; we set them.

Founded by visionary restaurateur Sam Fox, Author & Edit is built on the idea that great hospitality is something you write, not replicate. From standout concepts like The Global Ambassador, named Travel + Leisure’s No. 1 Resort in Arizona in 2026, awarded One MICHELIN Key, and recognized by Condé Nast Traveler as a top “Best Hotel,” to The Twelve Thirty Club and a growing portfolio of hotels and restaurants, we’re shaping experiences that push the industry forward.

With multiple new projects currently under construction and an expanding presence, this is a unique opportunity to be part of a company in active growth. You’ll work closely with our founder & leadership, collaborate with a passionate team, and play a role in building what’s next in hospitality. If you're looking to grow your career while contributing to something innovative, dynamic, and continually evolving—this is where it happens.

What You’ll Do

• Provide comprehensive administrative support to the President and senior leadership team.
• Coordinate daily office operations to ensure smooth and efficient administrative functions.
• Assist with projects, reports, presentations, and special initiatives as directed.
• Manage internal meetings, hotel events, and executive communications with professionalism and discretion.
• Serve as the primary point of contact for the executive office, handling correspondence, calls, and inquiries.
• Maintain calendars, schedule appointments, and coordinate travel arrangements for leadership.
• Prepare, format, and organize reports, presentations, and business documents.
• Welcome and assist visitors while maintaining a professional and hospitable office environment.

Qualifications

• 2+ years of experience providing administrative or executive support, preferably in hospitality or a related field.
• Strong written and verbal communication skills with a professional, polished tone.
• Highly organized with strong attention to detail and the ability to manage multiple tasks at once.
• Comfortable working in a fast-paced environment while meeting deadlines and staying accurate.
• Trustworthy and discreet, with the ability to handle sensitive and confidential information.
• Proactive, resourceful, and confident in solving problems independently.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); Notary Public certification preferred or willingness to obtain

Author & Edit is an Equal Opportunity & E- Verify Employer. Proof of eligibility to work in the United States is required.

Pay Range: $70,000 USD - $75,000 USD