Executive Assistant

Herberger Theater Center; Phoenix (AZ); On-site; USD 27,552 - 33,062; Part time

Job summary

The Herberger Theater Center in Phoenix is looking for a highly organized Part-Time Executive Assistant to support the President & CEO. This role includes managing calendars, coordinating Board meetings, and handling administrative functions. Candidates should have at least three years’ executive administrative experience, strong organizational skills, and proficiency with Microsoft 365. The position offers $20.00 - $24.00 per hour for 30 hours a week, with a focus on efficiency and professionalism.

Qualifications

• Minimum of three years’ executive administrative experience, preferably supporting a senior leader or CEO.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365 and cloud-based collaboration tools.
• Discretion and professionalism in handling sensitive information.
• Experience working with Boards of Directors and nonprofit governance preferred.

Responsibilities

• Provide high-level administrative support to the President & CEO, including scheduling, communications, and special projects.
• Coordinate all Board of Directors and committee meeting logistics, including agendas, packets, minutes, and records.
• Serve as liaison between the President and staff, Board members, donors, and community partners.
• Manage incoming and outgoing correspondence, including confidential documents.
• Support Development initiatives through event assistance and communication coordination.
• Maintain organized filing systems and ensure office operations run efficiently.

Skills

Organizational skills

Communication skills

Microsoft 365 proficiency

Job description

The Herberger Theater Center seeks a highly organized and proactivePart-Time Executive Assistant to support our President & CEO. This pivotal role offers the opportunity to contribute to the success of a vibrant nonprofit arts organization in downtown Phoenix.

The Executive Assistant will serve as the primary administrative partner to the President, managing calendars, preparing correspondence, coordinating Board and committee meetings as Board Clerk, and ensuring the smooth flow of information and operations. The position also handles select administrative functions, including mail processing, check handling, and office supply management.

Key Responsibilities

• Provide high-level administrative support to the President & CEO, including scheduling, communications, and special projects.
• Coordinate all Board of Directors and committee meeting logistics, including agendas, packets, minutes, and records.
• Serve as liaison between the President and staff, Board members, donors, and community partners.
• Manage incoming and outgoing correspondence, including confidential documents.
• Support Development initiatives through event assistance and communication coordination.
• Maintain organized filing systems and ensure office operations run efficiently.

Qualifications

• Minimum of three years’ executive administrative experience, preferably supporting a senior leader or CEO.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365 and cloud-based collaboration tools.
• Discretion and professionalism in handling sensitive information.
• Experience working with Boards of Directors and nonprofit governance preferred.

Schedule & Compensation

• Part-time, 30 hours per week, primarily weekday hours with occasional evenings or weekends for meetings or events.
• $20.00 - $24.00 per hour commensurate with experience.

To Apply

Send a cover letter and résumé to [e-mail] with “Executive Assistant Application” in the subject line. Position open until filled.

Equal Opportunity Statement

• The Herberger Theater Center is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, marital status, veteran status, or any other characteristic protected by law. We are committed to building a diverse and inclusive workplace.