Executive Assistant

Villatoro Executive Search; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Benefits

Paid time off

Annual raises and bonuses

Office-management opportunities

Job summary

Villatoro Executive Search is assisting a well-established plaintiffs’ law firm in Wilmington, DE, with an experienced Legal Executive Assistant to support partners and senior attorneys. This in-office role emphasizes calendar management, travel, and handling confidential client communications.

The ideal candidate has 3+ years of law firm EA experience, ideally with Delaware or Philadelphia firms, and solid skills in Word, Outlook, and Excel.

Qualifications

• 3+ years of Executive Assistant experience supporting partners or other senior leaders.
• 3+ years of law firm experience, including supporting multiple attorneys.
• Delaware or Philadelphia law firm experience strongly preferred.
• Litigation experience preferred; securities or class action experience is a plus.
• Strong Microsoft Word, Outlook, and Excel skills.

Responsibilities

• Manage attorney calendars, meetings, travel, time entry, and expenses.
• Handle confidential emails and calls involving clients, courts, and professional contacts.
• Maintain organized client files and assist with deadline-driven projects.
• Anticipate scheduling conflicts and help attorneys manage competing priorities.
• Support office onboarding, facilities, attorney registrations, CLE requirements, and other administrative needs.

Skills

Executive support

Calendar management

Confidentiality

Communication

Tools

Microsoft Word

Outlook

Excel

Job description

Our client, a well-established plaintiffs’ law firm is seeking an experienced Legal Executive Assistant to support partners and other senior attorneys in its Wilmington office. This is a fully in-office position offering strong benefits, paid time off, annual performance-based raises and bonuses, and the opportunity to take on additional office management responsibilities over time.

The ideal candidate has supported senior attorneys at a Delaware or Philadelphia law firm and is comfortable managing multiple priorities in a fast-paced legal environment.

Responsibilities

• Manage attorney calendars, meetings, travel, time entry, and expenses
• Handle confidential emails and calls involving clients, courts, and professional contacts
• Maintain organized client files and assist with deadline-driven projects
• Anticipate scheduling conflicts and help attorneys manage competing priorities
• Support office onboarding, facilities, attorney registrations, CLE requirements, and other administrative needs

Qualifications

• 3+ years of Executive Assistant experience supporting partners or other senior leaders
• 3+ years of law firm experience, including supporting multiple attorneys
• Experience with a Delaware or Philadelphia law firm strongly preferred
• Litigation experience preferred; securities or class action experience is a plus
• Strong Microsoft Word, Outlook, and Excel skills
• Excellent communication, organization, judgment, and attention to detail
• Professional, proactive, reliable, and able to maintain strict confidentiality

Hours are generally 9:30 a.m. to 5:30 p.m., with flexibility for overtime when needed. This is a non-exempt position and requires five days per week in the Wilmington office.

The firm offers a full range of benefits, paid time off, annual performance-based raises and bonuses, and long-term growth opportunities.