Executive Assistant

Crane NXT, Co.; Pennsylvania; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, & vision insurance

401K with Company contribution

Paid time off

Job summary

Crane Payment Innovations (CPI) in Malvern, PA (or Waltham, MA) is seeking an Executive Assistant to the President. You will support the President and VP of HR, handling calendar management, travel logistics, and confidential communications, while coordinating materials for leadership reviews.

The role emphasizes discretion, professionalism, and strong communication as you interact with global leaders and cross-functional teams to enable efficient leadership operations.

Qualifications

• Experience supporting a senior executive in a fast-paced corporate environment.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide high-level administrative support to senior leaders, including calendar management, email prioritization, travel coordination, visa support, expense reporting, correspondence, and follow-up on key priorities.
• Prepare, proofread, assemble, and distribute executive-level materials for the Senior Leadership Team.
• Develop professional PowerPoint presentations, Excel reports, and other documents to support executive decision-making.
• Coordinate timelines, materials, and distribution through Teams and SharePoint.
• Assist with communications for leadership forums and all-hands meetings.
• Plan and manage logistics for meetings, events, onboarding, off-sites, and related materials.

Skills

Executive support

Calendar management

Discretion & professionalism

Communication skills

Education

Bachelor’s degree

Tools

PowerPoint

Excel

Word

Outlook

Teams

Diligent

Concur

Job description

Have you ever used as self-checkout in a Home Depot, Target or Walmart? Played the slots at a MGM Casino? Maybe you grabbed a drink from a vending machine or paid to park your car? If you’ve answered with a resounding “Yes,” then you’v done so with the aid of one of the 10 million devices installed by Crane Payment Innovations (CPI).

We make the technology that powers your everyday life, enabling more than 4 billion transactions every week in more than 143 currencies worldwide. From cash and coins to cards and mobile, we keep the world of payments moving with smart validation devices and business management software.

Headquartered in Malvern, PA, CPI is supported by: ~1,900 global associates, 6 manufacturing sites, more than 10 corporate offices and a global field service organization.

WHAT YOU’LL BE DOING

We are seeking a dynamic, organized, self-starter to serve as Executive Assistant to the President of CPI, with additional support to the VP, Human Resources for CPI. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. The Executive Assistant must exhibit professionalism, discretion, and the capacity to handle confidential information with sensitivity.

This role may be located at the CPI Headquarters in Malvern, PA or at the Crane NXT office in Waltham, MA. The position partners closely with the President of CPI, the VP, Human Resources for CPI, other executive assistants, and leaders across the division. This role offers an exciting opportunity to contribute to the effectiveness, efficiency, and success of CPI’s leadership team.

• Providing high-level administrative support to senior leaders, including calendar management, email prioritization, travel coordination, visa support, expense reporting, correspondence, and follow-up on key priorities.
• Prepare, proofread, assemble, and distribute executive-level materials, including presentations and documents for the CPI Senior Leadership Team.
• Develop and maintain professional PowerPoint presentations, Excel spreadsheets, reports, and other business documents that support executive decision-making and division priorities.
• Coordinate key process timelines, materials, and distribution through Teams and SharePoint to ensure accurate, timely delivery of information to executives.
• Partner with CPI’s Senior Leadership Team and key stakeholders to support business communications, including drafting, posting, and distributing messages for leadership forums and all-hands meetings.
• Plan and manage logistics for executive meetings, events, onboarding activities, off-site orientations, conference rooms, catering, hotel accommodations, transportation, and related materials.
• Build strong working relationships with leaders, employees, external partners, executive assistants, and global HR stakeholders to enable effective collaboration across the organization.
• Act as a proactive problem solver, trusted liaison, and flexible support resource across executive administrative responsibilities and global HR initiatives.

WHO WE ARE LOOKING FOR

Basic Qualifications

• Must have experience in supporting a senior executive in a fast-paced and demanding corporate work environment.

Preferred Qualifications

• Bachelor’s Degree and 5 to 7 years of relevant professional experience supporting a C-level executive in a global company.
• Ability to be comfortable with ambiguity and capable of making appropriate decisions independently.
• Demonstrated professionalism, discretion, and experience in working with highly confidential information.
• Can-do attitude: must be proactive and solution oriented, continuously looking for ways to add value and assist the team.
• Exceptional attention to detail.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Exercise excellent judgment in setting priorities and interacting with internal and external contacts.
• Ability to work well under pressure and respond to tight deadlines.
• Excellent interpersonal, verbal, and written communication skills.
• Strong focus on customer service, team player mentality, and ability to work collaboratively with others.
• Expert capabilities on all Microsoft products including PowerPoint, Excel, Word, Outlook, and Teams with prior experience with Diligent and Concur a plus.

WHAT WE ARE OFFERING

• Generous paid time off, including sick and holiday.
• Flexible work environments.
• Medical, dental, & vision insurance.
• 401K with Company contribution.
• Flexible spending accounts.
• Life insurance and disability benefits.
• Defined career growth plans with opportunities outside your “comfort zone.”
• “Team Building activities that support innovation”.
• Discounts for childcare.
• Tuition assistance.
• Community involvement and volunteering events.

Sound interesting? See why we are OneCPI!

CPI is part of Crane NXT

Crane NXT is a premier industrial technology company that provides proprietary and trusted technology solutions to secure, detect, and authenticate what matters most to its customers. The company is a pioneer in advanced, proprietary micro-optics technology for securing physical products, and its sophisticated electronic equipment and associated software leverages proprietary core capabilities with detection and sensing technologies. Crane NXT has approximately 4,000 employees with global operations and manufacturing facilities in the United States, the United Kingdom, Mexico, Japan, Switzerland, Germany, Sweden, and Malta. For more information, visit www.cranenxt.com.

Crane Payment Innovations is committed to hiring a diverse workforce. Applicants will receive consideration without regard to race, color, religion, sex, gender identity, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law.

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