Executive Assistant

Crane Payment Innovations Inc.; Malvern (Chester County); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Generous PTO

Flexible work environments

Medical, dental, vision insurance

401K with Company contribution

Flexible spending accounts

Life insurance and disability benefits

Defined career growth plans

Team Building activities—innovation

Discounts for childcare

Tuition assistance

Community involvement

Job summary

Crane Payment Innovations (CPI) in Malvern, PA is seeking an Executive Assistant to support the President and the VP, Human Resources, delivering high-level administrative support in a fast-paced environment. The role partners with senior leaders and other executive assistants to manage calendars, travel, materials, and communications, while maintaining confidentiality and professionalism.

A Bachelor's degree and 5–7 years of C-level support in a global company are preferred.

Qualifications

• Must have experience in supporting a senior executive in a fast-paced and demanding corporate work environment.
• Bachelor’s Degree and 5 to 7 years of relevant professional experience supporting a C-level executive in a global company.
• Ability to be comfortable with ambiguity and capable of making appropriate decisions independently.
• Demonstrated professionalism, discretion, and experience in working with highly confidential information.
• Can-do attitude: must be proactive and solution oriented, continuously looking for ways to add value and assist the team.
• Exceptional attention to detail.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Exercise excellent judgment in setting priorities and interacting with internal and external contacts.
• Ability to work well under pressure and respond to tight deadlines.
• Excellent interpersonal, verbal, and written communication skills.
• Strong focus on customer service, team player mentality, and ability to work collaboratively with others.
• Expert capabilities on all Microsoft products including PowerPoint, Excel, Word, Outlook, and Teams with prior experience with Diligent and Concur a plus.

Responsibilities

• Provide high-level administrative support to senior leaders, including calendar management, email prioritization, travel coordination, visa support, expense reporting, correspondence, and follow-up on key priorities.
• Prepare, proofread, assemble, and distribute executive-level materials, including presentations and documents for the CPI Senior Leadership Team.
• Develop and maintain professional PowerPoint presentations, Excel spreadsheets, reports, and other business documents that support executive decision-making and division priorities.
• Coordinate key process timelines, materials, and distribution through Teams and SharePoint to ensure accurate, timely delivery of information to executives.
• Partner with CPI’s Senior Leadership Team and key stakeholders to support business communications, including drafting, posting, and distributing messages for leadership forums and all-hands meetings.
• Plan and manage logistics for executive meetings, events, onboarding activities, off-site orientations, conference rooms, catering, hotel accommodations, transportation, and related materials.
• Build strong working relationships with leaders, employees, external partners, executive assistants, and global HR stakeholders to enable effective collaboration across the organization.
• Act as a proactive problem solver, trusted liaison, and flexible support resource across executive administrative responsibilities and global HR initiatives.

Skills

Executive support

Calendar management

Travel coordination

Email prioritization

Communication skills

Discretion

Organization

PowerPoint

Excel

Word/Outlook/Teams

Education

Bachelor’s Degree

Tools

PowerPoint

Excel

Word

Outlook

Teams

Diligent

Concur

Job description

Executive Assistant

Location PA, Malvern

Department Human Resources

Employment Type Full Time

Have you everusedaself-checkout ina Home Depot, Target or Walmart?Played the slots ataMGM Casino?Maybe yougrabbed a drink from a vending machine or paid to park your car?Ifyou’veanswered with a resounding “Yes,”thenyou’vedone so with the aid of one of the 10 million devices installed by Crane Payment Innovations (CPI).

Wemake thetechnology that powers your everyday life,enabling more than 4 billion transactions every week in more than 143 currencies worldwide.From cash and coins to cards and mobile, we keep the world of payments moving with smart validation devices and businessmanagement software.

Headquartered in Malvern, PA, CPI is supported by:~1,900 global associates, 6 manufacturing sites, more than 10 corporate offices and a global field service organization.

WHAT YOU’LL BE DOING

We are seeking a dynamic, organized, self-starter to serve as Executive Assistant to the President of CPI, with additional support to the VP, Human Resources for CPI. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. The Executive Assistant must exhibit professionalism, discretion, and the capacity to handle confidential information with sensitivity.

This role may be located at the CPI Headquarters in Malvern, PA or at the Crane NXT office in Waltham, MA. The position partners closely with the President of CPI, the VP, Human Resources for CPI, other executive assistants, and leaders across the division. This role offers an exciting opportunity to contribute to the effectiveness, efficiency, and success of CPI’s leadership team

The Executive Assistant will have a strong partnership with the senior leaders and onsite executive assistants and will be responsible for:

• Providing high-level administrative support to senior leaders, including calendar management, email prioritization, travel coordination, visa support, expense reporting, correspondence, and follow-up on key priorities.

• Prepare, proofread, assemble, and distribute executive-level materials, including presentations and documents for the CPI Senior Leadership Team.

• Develop and maintain professional PowerPoint presentations, Excel spreadsheets, reports, and other business documents that support executive decision-making and division priorities.

• Coordinate key process timelines, materials, and distribution through Teams and SharePoint to ensure accurate, timely delivery of information to executives.

• Partner with CPI’s Senior Leadership Team and key stakeholders to support business communications, including drafting, posting, and distributing messages for leadership forums and all-hands meetings.

• Plan and manage logistics for executive meetings, events, onboarding activities, off-site orientations, conference rooms, catering, hotel accommodations, transportation, and related materials.

• Build strong working relationships with leaders, employees, external partners, executive assistants, and global HR stakeholders to enable effective collaboration across the organization.

• Act as a proactive problem solver, trusted liaison, and flexible support resource across executive administrative responsibilities and global HR initiatives.

WHO WE ARE LOOKING FOR

Basic Qualifications

• Must have experience in supporting a senior executive in a fast-paced and demanding corporate work environment

Preferred Qualifications

• Bachelor’s Degree and 5 to 7 years of relevant professional experience supporting a C-level executive in a global company

• Ability to be comfortable with ambiguity and capable of making appropriate decisions independently

• Demonstrated professionalism, discretion, and experience in working with highly confidential information

• Can-do attitude: must be proactive and solution oriented, continuously looking for ways to add value and assist the team

• Exceptional attention to detail

• Ability to effectively communicate and collaborate with a diverse range of people and job functions

• Exercise excellent judgment in setting priorities and interacting with internal and external contacts

• Ability to work well under pressure and respond to tight deadlines

• Excellent interpersonal, verbal, and written communication skills

• Strong focus on customer service, team player mentality, and ability to work collaboratively with others

• Expert capabilities on all Microsoft products including PowerPoint, Excel, Word, Outlook, and Teams with prior experience with Diligent and Concur a plus

WHAT WE ARE OFFERING

• Generous paid time off, including sick and holiday

• Flexible work environments

• Medical, dental, & vision insurance

• 401K with Company contribution

• Flexible spending accounts

• Life insurance and disability benefits

• Defined career growth plans with opportunities outside your “comfort zone”

• “Team Building activities that support innovation”

• Discounts for childcare

• Tuition assistance

• Community involvement and volunteering events

CPI is part of Crane NXT

Crane NXT is a premier industrial technology company that provides proprietary and trusted technology solutions to secure, detect, and authenticate what matters most to its customers. The company is a pioneer in advanced, proprietary micro-optics technology for securing physical products, and its sophisticated electronic equipment and associated software leverages proprietary core capabilities with detection and sensing technologies. Crane NXT has approximately 4,000 employees with global operations and manufacturing facilities in the United States, the United Kingdom, Mexico, Japan, Switzerland, Germany, Sweden, and Malta. For more information, visit www.cranenxt.com.

Crane Payment Innovations is committed to hiring a diverse workforce. Applicants will receive consideration without regard to race, color, religion, sex, gender identity, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law.