Executive Assistant

Teva Pharmaceuticals; Parsippany-Troy Hills (NJ); Hybrid; USD 85,000 - 106,000; Full time

Job summary

Teva Pharmaceuticals, Parsippany NJ, is seeking an Executive Assistant to support the SVP, Business Development and VP, Alliances and Integration Management. You will coordinate calendars, meetings, travel and materials, ensuring leaders are prepared for high-impact engagements.

Ideal candidates have 5+ years of senior-executive support experience, strong MS Office skills, and professional presence. This hybrid role requires three days in the office and collaboration across internal and external

Qualifications

• Minimum 5 years of experience supporting senior leaders and external-facing teams.
• Strong proficiency in Microsoft Office Suite and enterprise collaboration tools (Teams, Outlook, SharePoint).
• Strong communication skills and professional presence.
• Proven ability to manage multiple priorities and work independently.

Responsibilities

• Provide day to day administrative support to the SVP, VP and related teams, including calendar management, scheduling, meeting coordination and travel coordination.
• Assist with preparing materials for meetings by gathering documents, organizing background information, and ensuring the leaders have what they need in advance.
• Lead planning process for major business development conferences (JP Morgan, BIO) including potential on-site support.
• Record and distribute meeting notes, action items, and deadlines as directed.

Skills

Executive support

Calendar management

MS Office

Team collaboration tools

Education

Bachelor's degree preferred

Tools

Microsoft Teams

Outlook

SharePoint

Job description

We Are Teva

We’re Teva, a leading innovative biopharmaceutical company, enabled by a world-class generics business. Whether it’s innovating in the fields of neuroscience and immunology or delivering high-quality medicine worldwide, we’re dedicated to addressing patients’ needs now and in the future. Here, you will be part of a high-performing, inclusive culture that values fresh thinking and collaboration. You'll have the room to grow, the flexibility to balance life with work, and the opportunity to better health worldwide, together.

Our Team, Your Impact

The Executive Assistant will provide administrative, logistical and strategic support to the SVP, Business Development, Innovative Medicines and the VP, Business Development, Alliances and Integration Management. This role is critical to ensuring seamless coordination across internal leadership, external stakeholders, and cross-functional teams. The ideal candidate is proactive, highly organized, and skilled at managing confidential communications, complex scheduling, and high-impact meetings in a dynamic business environment.

Location: This is a hybrid position (3 days/week in office) based in Parsippany, NJ.

How You’ll Spend Your Day

Executive Support & Coordination

• Provide day to day administrative support to the SVP, VP and related teams, as needed, including calendar management, scheduling, meeting coordination and travel coordination.
• Assist with preparing materials for meetings by gathering documents, organizing background information, and ensuring the leaders have what they need in advance.
• Help coordinate leadership and cross functional meetings by supporting agenda preparation and follow up tracking. Meeting Planning & Scheduling
• Support the planning and scheduling of recurring and ad hoc meetings, ensuring availability across time zones and managing basic logistics.
• Coordinate meeting details such as room reservations, virtual meeting links, and attendee communications.
• Lead planning process for major business development conferences (JP Morgan, BIO) including potential on-site support.
• Record and distribute meeting notes, action items, and deadlines as directed.

External Partner Support

• Assist in managing communication with external stakeholders, including candidates, vendors, and partners.
• Provide logistical support in setting up and managing offsite locations for partner meetings.
• Draft routine correspondence and help manage meeting requests with professionalism and attention to detail.
• Internal Collaboration & Administrative Processes
• Support communication between the leaders and internal teams by helping track deadlines, deliverables, and follow up items.
• Assist with organizing internal events, workshops, and team sessions.
• Provide administrative support for processes such as contract routing, purchase order submissions, and expense reporting.
• Access and utilize internal systems that streamline workflows for internal stakeholders (ie, financial reporting, deal tracking, partner management)

Administrative Operations & Organization

• Maintain organized files, records, and documentation, ensuring confidentiality and accuracy.
• Monitor incoming communications and flag priority items for review.
• Contribute to improving administrative workflows by identifying opportunities for efficiency and consistency.

Your Skills And Experience

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

• A minimum 5 years of experience supporting senior leaders and external-facing teams, preferably in business development, investor relations, or corporate affairs.
• Strong proficiency in Microsoft Office Suite and enterprise collaboration tools (e.g., Teams, Outlook, SharePoint).
• Strong communication skills and professional presence.
• Proven ability to manage multiple priorities and work independently.
• Bachelor’s degree preferred; equivalent experience considered.

Salary Range

The annual starting salary for this position is between $85,000 – 106,000 annually. Factors which may affect starting salary within this range and level of role may include geography/market, skills, education, experience and other qualifications of the successful candidate

How We’ll Take Care Of You

At Teva, better health starts from within, and that includes you. From day one, you’ll be supported with benefits designed to help you thrive in and out of work. This includes generous annual leave, reward plans, flexible working schedules (dependent on role), access to tailored health support, and meaningful ways to give back to the community. When it comes to your career, you’ll be encouraged to explore, evolve, and shape your path. Twist, our one-stop shop for career development platform, gives you access to a wide range of possibilities, from learning programs and short-term projects to opportunities for internal growth. Here, you’ll be part of a culture that empowers you to reach your goals and prioritize your wellbeing every step of the way.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.

Please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. Request a reasonable accommodation by sending an email to [e-mail] with the nature of your request and your contact information. Only inquiries concerning a request for a reasonable accommodation will be responded to from this email address.

Important notice to Employment Agencies - Please Read Carefully

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.