Executive Assistant

McKinsey; Palo Alto (CA); On-site; USD 86,000 - 107,000; Full time

Benefits offered by this job

Medical, dental, mental health, and 
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Vision coverage

Job summary

McKinsey & Company in United States (CA Palo Alto) seeks an experienced executive assistant to support Senior Partners and Partners. You will manage calendars, coordinate meetings and complex travel, and handle confidential communications with discretion.

Today’s role emphasizes proactive ownership of administrative tasks, relationship-building with clients and internal teams, and a track record of accuracy in fast-paced environments.

Qualifications

• 3+ years supporting senior level executives or comparable experience.
• Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product.
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately.
• Computer literacy, including strong email and calendaring skills.
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality.
• Strong technical skills, including proficiency in PowerPoint, Word and Excel.
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently.
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment.
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts.
• Highly professional presence in person, on telephone, email, and all other work-related communications platforms.

Responsibilities

• Organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and team members.
• Planning and coordinating client and internal meetings, conference calls, conferences, events, and meals or dinners, and sending reminders.
• Coordinating complex international and local travel arrangements and logistics.
• Tracking and managing incoming communications and responding to routine correspondence.
• Planning, organizing, and executing major projects with minimal guidance.
• Interacting with clients and key stakeholders to uphold confidentiality and professionalism.
• Collaborating with EA Managers and department members to ensure smooth workflow and deadlines.
• Maintaining client and internal files in the firm’s systems; providing backup coverage as needed.

Skills

Executive support

Calendar management

Email management

PowerPoint

Word

Excel

Discretion / confidentiality

Multitasking

Relationship building

Independence

Tools

PowerPoint

Word

Excel

Job description

Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You’ve come to the right place.

YOUR IMPACT

You will be a creative problem solver for the Senior Partner and/or Partner whom you support. You will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product. The Partners’ network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your Executive Assistant (EA) team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information. Your work involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members. Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences. Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts. Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines. Your work also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives. Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

YOUR GROWTH

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference. When you join us, you will have:

• Continuous learning:Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters:From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community:With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits:In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

YOUR QUALIFICATIONS AND SKILLS

• 3+ years supporting senior level executives or comparable experience
• Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
• Computer literacy, including strong email and calendaring skills
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
• Strong technical skills, including proficiency in PowerPoint, Word and Excel
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
• Highly professional presence in person, on telephone, email, and all other work-related communications platforms
• Ability to prioritize and manage multiple workstreams

FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

Certain US jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role. To help you understand what you can expect, the salary range for new joiners in this role in United States, including all office locations where the job may be performed, is $85,900 - $107,400 USD gross per year. This reflects our best estimate of the lowest to highest salary/hourly wages for this role at the time of this posting, ensuring you have a clear picture right from the start, though it's important to remember that actual salaries may vary. Factors like your office location, your unique blend of experience and skills, start date and our current organizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey's discretion and based on factors such as individual and/or organizational performance.

Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families. This includes medical, mental health, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance, and paid time off.