Executive Assistant

McKinsey; Austin (TX); On-site; USD 72,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Mental health support

Vision coverage

Job summary

McKinsey & Company in the United States seeks an accomplished Executive Assistant to Senior Partners. You will protect their time by managing complex calendars, coordinating internal and client meetings, and handling sensitive information with discretion.

You will partner with Partners, EA teams, and executives to arrange travel, prepare materials in PowerPoint, and support high-stakes projects. The role demands proactivity, exceptional organization, and a professional presence across all

Qualifications

• 3+ years supporting senior level executives or comparable experience.
• Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset.
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately.
• Computer literacy, including strong email and calendaring skills.
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality.
• Strong technical skills, including proficiency in PowerPoint, Word and Excel.
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently.
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment.
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts.

Responsibilities

• Plan and manage complex calendars for Senior Partners and other team members.
• Coordinate client and internal meetings, conference calls, conferences, events, and meals; send reminders.
• Arrange complex international and local travel and logistics; accommodate preferences.
• Track and respond to communications; prepare and submit timesheets and expenses.
• Organize and maintain client and internal files in the firm’s systems; provide backup coverage.
• Support major projects with minimal guidance and coordinate leadership schedules.

Skills

Executive support

Administrative excellence

Calendar management

Email & calendar literacy

Discretion & confidentiality

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Independent work

Communication skills

Tools

PowerPoint

Word

Excel

Job description

Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You’ve come to the right place.

YOUR IMPACT

You will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality products. The Partners’ network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your Executive Assistant (EA) team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information. Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members. Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences. Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts. Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines. Your work also includes organizing and maintaining all client and internal files using the firm’s authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives. Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

YOUR GROWTH

• Continuous learning:Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters:From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community:With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits:In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

YOUR QUALIFICATIONS AND SKILLS

• 3+ years supporting senior level executives or comparable experience
• Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
• Computer literacy, including strong email and calendaring skills
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
• Strong technical skills, including proficiency in PowerPoint, Word and Excel
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
• Highly professional presence in person, on telephone, email, and all other work-related communications platforms
• Ability to prioritize and manage multiple workstreams

FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

Certain US jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role.To help you understand what you can expect, the salary range for new joiners in this role in United States, including all office locations where the job may be performed, is $72,200 - $90,300 USD gross per year. This reflects our best estimate of the lowest to highest[salary/hourly wages] for this role at the time of this posting, ensuring you have a clear picture right from the start, though it's importantto remember that actual salaries may vary. Factors like your office location, your unique blend of experience and skills, start date and our currentorganizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey's discretionand based on factors such as individual and/or organizational performance.

Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families.This includes medical, mental health, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance,and paid time off.