Executive Assistant

ALAW - Albertelli Law; Orlando (FL); Remote; USD 55,000 - 70,000; Full time

Job summary

ALAW - Albertelli Law is seeking a proactive Executive Assistant to support the CEO. This remote position requires strong organizational skills and experience in managing complex schedules and communications, ensuring smooth operational support. The successful candidate will work independently and handle confidential information with integrity, contributing to the success of a nationwide law firm.

Benefits

Medical, dental, and vision Insurance

401(k) plan with company match

Generous PTO and paid holidays

Employee recognition programs

Wellness resources and employee assistance program (EAP)

Qualifications

• 3+ years of experience supporting C-level executives.
• Exceptional written and verbal communication skills.
• Ability to work independently with discretion.

Responsibilities

• Manage and optimize the CEO’s calendar.
• Coordinate travel arrangements and expense reporting.
• Prepare meeting agendas and take notes.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Tools

Microsoft Office

Teams

Zoom

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Admin Support US

4 days ago Requisition ID: 1468

Executive Assistant

Founded in 1997, Albertelli Law (ALAW) has grown from a modest legal practice to a comprehensive, nationwide law firm providing efficient and effective legal representation to the nation’s largest financial institutions.

Headquartered in Tampa, FL, and led by a team of seasoned industry veterans across an 18-state footprint, we are strategically positioned to cater to the diverse needs of our clients, including mortgage servicers, banks, investors, and other financial institutions.

Our expansive practice covers a full range of services, including appellate advocacy, attorney closing services, bankruptcy solutions, consumer collections, creditors' rights matters, foreclosure proceedings, eviction services, litigation support, regulatory compliance, REO (Real Estate Owned) services, replevin actions, and an array of other specialized legal services tailored to meet our clients' unique needs.

At ALAW, our dedication extends beyond our professional services. We believe in the power of community engagement and positive outreach. Our team passionately contributes to charitable initiatives, offers pro bono legal assistance, and actively volunteers in the communities where we operate. We take pride in fostering a culture that champions involvement, ensuring that our impact is felt in the heart of the community.

Role Summary

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Executive Officer (CEO). This remote role requires a strategic thinker with strong communication and administrative skills, capable of managing complex schedules, confidential information, and cross-functional coordination.

Key Responsibilities

• Manage and optimize the CEO’s calendar, including scheduling internal and external meetings across time zones.
• Coordinate travel arrangements, itineraries, and expense reporting for the CEO.
• Prepare meeting agendas, take notes, and ensure timely follow-ups on action items.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Support executive communications including presentations, memos, and correspondence.
• Handle confidential information with discretion and professionalism.
• Assist with project coordination and tracking of strategic initiatives.
• Support the CEO in personal administrative tasks as needed.

Requirements

• 3+ years of experience supporting C-level executives, preferably in a fast-paced, remote-first environment.
• Exceptional written and verbal communication skills.
• Strong attention to detail, organizational skills, and ability to prioritize tasks.
• Proficiency in Microsoft Office, Teams, and Zoom.
• Discretion and integrity in handling sensitive information.
• Ability to work independently and make decisions with minimal direction.

At ALAW, we’re committed to supporting the well-being and success of our team. We offer a comprehensive benefits package that includes:

• Medical, dental, and vision Insurance
• 401(k) plan with company match
• Company-paid life insurance, short-term and long-term disability coverage
• Generous PTO and paid holidays
• Employee recognition programs
• Wellness resources and employee assistance program (EAP)
• Employee referral program with bonus incentives

ALAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.