Executive Assistant

Blue View Builder; Oceanside (CA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Full benefits package

PTO

Medical coverage

Employee discount on primary residence

Profit sharing

Job summary

Blue View Builder in Oceanside, CA is seeking an executive administrative assistant to support the CEO. This hybrid role combines remote work with on-site days in Oceanside and requires strong calendar management, meeting prep, and project paperwork coordination.

The ideal candidate will have 3+ years supporting an executive, with proficiency in Microsoft 365, strong English skills, and the ability to handle confidential information.

Qualifications

• 3+ years supporting an executive, founder, or small business owner.
• Proficiency with Microsoft 365 and spreadsheets.
• Excellent written and spoken English.
• Ability to handle confidential client and financial information.
• Flexibility to work 8:30 a.m.–5:00 p.m. Pacific, Monday–Friday.
• Spanish fluency is preferred but not required.

Responsibilities

• Manage the executive calendar, including client, vendor, and internal meetings.
• Prepare meeting materials and follow up on open items.
• Draft and proof correspondence and internal summaries.
• Maintain project files, contracts, permits, and warranty documents.
• Track invoices, deposits, and routine vendor follow-up.
• Serve as a reliable point of contact when the executive is in the field.
• Keep a clear record of open items and close them without a daily prompt.
• Professional written and spoken English.
• Spanish fluency is preferred but not required.
• Three or more years supporting an executive, founder, or small-business owner.
• Proficiency with Microsoft 365, and with spreadsheets.
• Reliable home office, video presence, and high speed internet.
• Ability to work 8:30 a.m.-5:00 p.m. Pacific, Monday through Friday.

Skills

Calendar management

Executive support

English communication

Time management

Confidentiality

Remote/hybrid coordination

Spanish (preferred)

Tools

Microsoft 365

Spreadsheets

Job description

About the role

We are hiring an executive administrative assistant to support the CEO of a California engineering and construction company, and to keep active projects organized before problems reach the executive.

The work is remote / hybrid working on location 3 days per week. On location is in Oceanside, San Diego.

You will manage the calendar, correspondence, and project paperwork, and you will maintain a clear view of each live project: what is due, who owns it, what is on schedule, what isn't, and what needs a decision. The project work is coordination and early warning. You will be working with the team leads.

Responsibilities

• Manage the executive calendar, including client, vendor, and internal meetings

• Prepare meeting materials and follow up on open items

• Draft and proof correspondence and internal summaries

• Maintain project files, contracts, permits, and warranty documents

• Track invoices, deposits, and routine vendor follow-up

• Serve as a reliable point of contact when the executive is in the field

• Keep a clear record of open items and close them without a daily prompt

• Professional written and spoken English

• Spanish fluency is preferred but not required

• Three or more years supporting an executive, founder, or small-business owner, preferably a U.S. engineering or construction company

• Proficiency with Microsoft 365, and with spreadsheets

• Reliable home office, video presence, and high speed internet

• Ability to handle confidential client and financial information

• Ability to work 8:30 a.m.-5:00 p.m. Pacific, Monday through Friday

Preferred qualifications

• Experience in construction, real estate, civil engineering, architecture, or a related professional service
• Familiarity with permitting, contracts, or client billing
• Prior work with a U.S. founder or executive team

Full benefits package. PTO, full medical, employee discount on primary residence (tenure required), profit share (tenure required).