Executive Assistant

Encore Fire Protection; Norwalk, Northern (CT, KY); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Competitive Salary

Purpose-Driven Work Environment

Flexible Dress Code

People-Focused Culture

Tools for Success

Health and Wellness

Retirement Planning

Life Insurance

Job summary

Encore Fire Protection is seeking an organized, proactive Executive Assistant to support our President. This high-impact role is built for someone who thrives behind the scenes, anticipates needs, and keeps senior leadership focused on high-value work in a fast-moving environment.

You will manage complex calendars, coordinate travel, prepare materials, and partner with executives across departments. This role offers growth as the company expands and a chance to be integral to strategic

Qualifications

• 5+ years of experience supporting C-level executives or senior leadership in a fast-paced, high-volume environment.
• Experience managing complex calendars with constantly shifting priorities.
• Experience coordinating travel and executive meetings.
• Strong written and verbal communication skills.
• Proactive, solution-oriented mindset with the ability to anticipate executive needs.

Responsibilities

• Serve as the primary strategic administrative partner to the President.
• Manage complex calendars, balancing changing priorities and business demands.
• Coordinate domestic travel, meeting logistics, and executive itineraries.
• Prepare agendas, presentations, reports, meeting materials, and executive correspondence.
• Organize leadership meetings, capture action items, and follow up to ensure timely completion.
• Act as a gatekeeper for executive priorities, exercising sound judgment and discretion when handling requests.
• Partner with senior leaders across Operations, Sales, Finance, HR, and other departments to coordinate initiatives.
• Assist with board materials, leadership off-sites, and company-wide meetings.
• Manage confidential and highly sensitive information with professionalism and discretion.
• Identify opportunities to improve administrative processes and create efficiencies.
• Support special projects and strategic initiatives as assigned.

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Discretion and confidentiality

Project coordination

Tools

Microsoft Office

Microsoft Teams

Job description

Who We Are

At Encore Fire Protection, we are proud to be the East Coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana.Our team of more than 2,400 dedicated employees provides customized fire protection solutions that protect lives and property every day.

Our goal is to deliver a unique experience to those who depend on us to make their lives safer and easier. We are passionate about growing with purpose, driving real innovation, and creating a winning culture built on teamwork, success, and an unwavering commitment to safety.

Our mission?To be the best fire protection company the industry has ever seen.

The Opportunity

We're looking for a highly organized, proactive Executive Assistant to support our President. This is a high-impact role for someone who enjoys operating behind the scenes to keep executives focused on the highest-value work. As Encore continues to grow, this position is expected to expand, making it an exciting opportunity to grow alongside the business.

This isn't a traditional administrative role. You'll be a trusted partner responsible for anticipating needs, solving problems before they arise, and bringing order to an incredibly fast-moving environment. If you're energized by juggling competing priorities, thrive under pressure, and enjoy working with senior leadership, we'd love to meet you.

Key Responsibilities

• Serve as the primary strategic administrative partner to the President.

• Manage complex calendars, balancing changing priorities and business demands.

• Coordinate domestic travel, meeting logistics, and executive itineraries.

• Prepare agendas, presentations, reports, meeting materials, and executive correspondence.

• Organize leadership meetings, capture action items, and follow up to ensure timely completion.

• Act as a gatekeeper for executive priorities, exercising sound judgment and discretion when handling requests.

• Partner with senior leaders across Operations, Sales, Finance, HR, and other departments to coordinate initiatives.

• Assist with board materials, leadership off-sites, and company-wide meetings.

• Manage confidential and highly sensitive information with professionalism and discretion.

• Identify opportunities to improve administrative processes and create efficiencies.

• Support special projects and strategic initiatives as assigned.

What You Bring to the Table

• 5+ years of experience supporting C-level executives or senior leadership in a fast-paced, high-volume environment.

• Experience managing complex calendars with constantly shifting priorities.

• Experience coordinating travel and executive meetings.

• Exceptional organizational and time management skills.

• Strong written and verbal communication skills.

• High attention to detail with excellent follow-through.

• Proven ability to prioritize multiple competing demands with minimal direction.

• Strong judgment, professionalism, and discretion when handling confidential information.

• Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and Microsoft Teams.

• A proactive, solution-oriented mindset with the ability to anticipate executive needs before they arise.

What Will Make You Stand Out?

• Experience supporting executives within a private equity-backed, high-growth organization.

• Experience supporting multiple executives simultaneously.

• Experience coordinating executive leadership meetings or board meetings.

Beyond the Paycheck

At Encore,we’reall about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth.Here’swhat you can expect:

• Competitive Salary: Compensationcommensuratewith your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.

• Purpose-Driven Work Environment: We believe in working smarter, not harder.You’llbe part of a culture that values results, and we empower our team to focus on impactful work.

• Flexible Dress Code: Upon joining,you’llreceivebrandedEncore swag, and we believe in dressing for theobjective, not the occasion. Most days, you can enjoy a casual work environment, butwe’lldress up when the situation calls for it.

• People-Focused Culture: We know our greatest strength is our people.That’swhywe’vebuilt a culture that encourages experimentation, learning, and improving together.You’llhave the space to share your ideas and help shape a company that is constantly growing.

• Tools for Success:Access to leading-edge web-based productivity tools.

• Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy.

• Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.

• Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer.

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminatebased ongender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.