Executive Assistant

Computacenter AG & Co. oHG; Northern (KY); Hybrid; USD 80,000 - 112,000; Full time

Job summary

Computacenter AG & Co. oHG is seeking an experienced Executive Assistant to provide high-level administrative support to the SVP - Head of Compliance, Americas & APAC, and to assist the Compliance team with project coordination.

The role requires exceptional organization, proactive mindset, and ability to manage multiple priorities in a fast-paced environment. Strong MS Office skills and comfort with AI tools are essential, along with excellent English communication.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Legally eligible to work in the United States.
• Excellent English written and spoken communication skills.
• Strong MS Office skills; proficient in PowerPoint, Word, Excel, and Teams.
• Familiar with AI tools such as MS Copilot and eager to learn.

Responsibilities

• Manage a complex executive calendar and coordinate meetings using MS Teams.
• Create, maintain and update executive presentations (PowerPoint) with professional visuals.
• Capture meeting minutes and track follow-up actions for executives and committees.
• Arrange travel and create itineraries; adapt plans as needed.
• Act as delegate for approvals and expense reports when required.
• Proactively track high-priority initiatives and ensure timelines are met.
• Support training campaigns and new-hire training initiatives as administrator for tools.
• Monitor inboxes and route inquiries appropriately; maintain Compliance calendars.

Skills

MS Office

PowerPoint

Communication

Time management

Executive support

AI tools

Education

Bachelor's degree

Tools

MS PowerPoint

MS Word

MS Excel

MS Teams

MS Copilot

Job description

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Executive Assistant

About the role

The Executive Assistant role sits within the Compliance team to provide executive administrative support to the SVP - Head of Compliance, Americas & APAC, as well as team support and coordination, and project support. This role requires a highly organized, proactive professional who anticipates needs, manages competing priorities, maintains executive organization, and helps ensure the smooth execution of both executive and team priorities. Knowledge of compliance or regulatory experience a plus but not required.

Annual compensation: $80K - $112K USD

What you'll be doing

• Manage a complex executive calendar, including scheduling regular meetings, communicating with other company EAs, and proactively prioritizing meetings and adjusting schedule in response to changing business needs using MS Teams
• Create, maintain and update presentations in MS PowerPoint with precision and professional visual appeal.
• Capture meeting minutes for executive and steering committee meetings and track follow-up action items.
• Manage and assist with travel arrangements and create travel itineraries, responding quickly and effectively when plans change.
• Serve as delegate for approvals when the Head of Compliance is unavailable, including expense reports, trip reports, and other delegated actions.
• Serve as a trusted partner to the Head of Compliance by proactively tracking high-priority initiatives, monitoring open action items, following up on outstanding commitments, and helping ensure critical work remains on schedule.
• Support both the annual training campaign and ongoing new hire training initiatives by: serving as an administrator to the tool, preparing training reports, assisting with system testing, sending reminder emails, and escalating past due situations.
• Monitor Compliance inbox and route inquiries appropriately or respond directly where appropriate.
• Manage Compliance calendar(s) relating to content, training, and projects to ensure key activities remain on schedule.
• Send follow ups and reminders to the team to collect news articles, monthly Compliance Champion nominations, and manager communications. Manage Champion list and contact information.
• Serve as back-up administrator for Diligent tool and other Compliance tools, including gifts and hospitality, and third-party due diligence.
• Maintain Compliance team folders and provide project support.
• Lead planning and coordination of Compliance team events.

What you have

• Bachelor’s degree or equivalent work experience
• Legally eligible to work in the United States.
• Comfortable balancing executive support (primary responsibility) with Compliance team operational support
• Strong knowledge and experience of MS Office, particularly PowerPoint, Word, Excel, and MS Teams
• Comfortable using AI tools such as MS Copilot and able to learn techniques to be more efficient through AI
• Strong technical skills; easily able to adapt to new tools.
• Excellent attention to detail.
• Strong self-organization and time management skills.
• Proactive mindset; takes initiative to ensure that not only requested tasks are completed, but that team goals are achieved.
• Demonstrated ability to anticipate executive needs, work independently, and exercise sound judgement with minimal direction
• Articulate, confident, and comfortable interacting with individuals of all levels.
• Ability to prioritize and handle multiple requests simultaneously.
• Builds trust, is appropriately assertive when required and demonstrate initiative and enthusiasm.
• Professional presence with ability to exercise discretion and handle confidential information appropriately
• Resilience, with ability to remain effective in a fast-paced environment and manage stressful situations.
• Familiarity with the IT industry.
• Excellent English spoken and written communication skills.
• Comfortable communicating with colleagues in different countries where English is not the first spoken language.
• Positive attitude and strong work ethic.
• Team-oriented approach and mindset.

What you can expect

There’s so much more to enjoy about being at Computacenter than just having a rewarding career. In addition to offering competitive compensation plans and long-term career opportunities, we provide an attractive mix of benefit plans to contribute to your good health, future financial security, and peace of mind.

About us

Computacenter is a leading independent technology partner, trusted by large corporate and public sector organizations. We help our world-renowned customers to source, transform, and manage their IT infrastructure to deliver digital transformation, enabling users and their business. We’re a public company quoted on the London FTSE 250 (CCC.L) and employ over 21,000 people worldwide. In the US, we support some of the country’s best-known businesses with regional hubs in San Francisco and Irvine, CA; Norcross, GA; Plano, TX; and New York City; and Integration Centers in Silicon Valley and Atlanta. www.computacenter.com/us