Executive Assistant

Landor; New York (NY); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Landor in New York is seeking an Executive Assistant to join our NY studio. The ideal candidate will be a trusted professional acting as an extension of the leadership team, handling highly sensitive information with a commitment to confidentiality and professionalism.

You will manage calendar and scheduling, organize global travel, and coordinate meetings while ensuring smooth daily operations and alignment with business outcomes.

Qualifications

• 3-5 years’ experience supporting and interacting with C-level Executives.
• Previous experience working in a creative environment.
• Strong written and oral communication skills while maintaining a warm and professional demeanor.
• Strong business acumen and the ability to quickly learn and absorb new information.

Responsibilities

• Build a partnership with the executives and work together positively and effectively.
• Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a brand ambassador for Landor and as the first point of contact for many clients and stakeholders.
• Act as the executives’ right hand, anticipating needs for maximum efficiency and impact with all communications, tasks, meetings & projects.
• Organize intricate global travel and anticipate last minute changes.
• Coordinate internal/external meetings, logistics and communications.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Job description

Landor is looking for an Executive Assistant to join our New York studio. Could this be you?

We are Landor, part of WPP

World-leading brand experts, underpinned by the most expansive strategic & creative capabilities in our category.

We make brands more valuable and less vulnerable.

We build brands differently. We strategically join the dots between our design, experience, governance and measurement capabilities, and always connect our brand work to business outcomes.

Landor companies also include amp (sonic branding), bdg (workplace & architectural experts), Deep Local (creative technologists) and ManvsMachine (3D motion design).

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unitecutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counselin a single company –powered by exceptional talent and our agentic marketing platform, WPP Open,to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com

We are looking for a highly organized, energetic superstar to join our team as an Administrative Assistant. The ideal candidate is a trusted professional and will act as an extension of the leadership team in terms of voice,judgmentand decision making. You are comfortable managinghighly sensitiveinformation andmaintainincrediblyhigh standardsof confidentiality.

You will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently. This person thrives at being mindful of details in a fast-paced environment with a diverse group of people, at all levels. This position will play an integral role in the daily flow,successand operations of Landor.

If you consider yourself a hungry, proactive,thoughtfuland kind professional, who is looking to learn from top tier talent in a fast-paced agency setting, this could be the role for you.

• Build a partnership with the executives and work together positively and effectively.
• Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executives updated.
• Act as a brand ambassador for not only the executives but Landor as a whole.Being the first point of contact for many clients andstakeholdersthe ideal candidate will always present themselves as an extension of the executives.
• Act as the executives’ right hand,anticipatingneeds for maximum efficiency and impact with all communications, tasks, meetings & projects.
• Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats.
• Tackleany and alltasks to ensure the executives can maximize their time to focus on strategic areas relating to the ongoing development of the business.
• Adapt to changing demands and responsibilities quickly. A true problem solver, someone who can pivot without missing a step.
• Manage full calendar and scheduling commitments.
• Organize intricate global travel andanticipatelast minute changes.
• Coordinate internal/external meetings,logisticsand communications.
• Act as the host of the studio, caring for guests and team members alike, andmaintainingan environment that isconducive to collaboration andapositive, enjoyableculture

About you

• 3-5 years’ experience supporting and interacting with C- level Executives.
• Previousexperience working in a creative environment.
• Strong written and oral communication skills whilemaintaininga warm and professional demeanor.
• Strong business acumen and the ability to quickly learn and absorbnew information.
• Strong work-ethic, can-do attitude, proactive and forward-thinking.
• Excellent interpersonal and communication skills.
• Highly organized and strategic thinker withanability to multitask.
• A self-starter withhigh levelsof initiative, always looking for the most effective way to achieve success.
• Self-motivated and flexible, with a passion to ‘get things done’ yet have fun along the way.
• Trustworthy,diplomaticand discrete (you will regularly be party to confidential information).
• Flourishes in a creative, fast-paced environment.
• Enjoyscollaboratingand isteam-oriented.
• Takes pride in their studio environment and isapositivecontributortoandfacilitatorof theoffice culture

The salary for this position at the time of this posting may range from $85,000 to $110,000. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, clickWPP Benefits for more details.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

We build brands. We build futures. Landor, a WPP company, is an equal opportunity employer. We consider all applicants without discrimination or regard to particular characteristics, committed to a culture of respect where everyone belongs and can progress in their careers.