Executive Assistant

Wonder; New York (NY); On-site; USD 96,000 - 115,000; Full time

Benefits offered by this job

Equity

401(k)

Medical insurance

Dental plan

Vision plan

Paid time off

Parental leave

Discounted meals

Job summary

Wonder is seeking a highly organized Executive Assistant to support two CEOs, the CTO, and other executives in a fast-growing environment. You will manage calendars, coordinate meetings across time zones, prepare executive communications, and ensure smooth daily operations.

The role requires exceptional judgment, discretion, and a proactive approach to anticipate needs and optimize processes. You will work closely with board members, investors, and senior leadership to drive organizational

Qualifications

• 7–10+ years of experience supporting C-level executives.
• Excellent organizational skills with the ability to manage multiple priorities.
• Discretion and professionalism handling confidential information.
• Proactive problem solving and ability to operate independently.

Responsibilities

• Provide high-level administrative and operational support to CEO, CTO and other C-Suite leaders.
• Manage complex executive calendars, prioritizing competing demands and aligning schedules with business priorities.
• Coordinate and support executive meetings with internal and external stakeholders, including board members, investors, and senior leadership.
• Plan domestic and international travel arrangements, itineraries, and related logistics.
• Prepare and distribute executive communications, presentations, and materials for various audiences.

Skills

Executive support

Calendar management

Communication

Travel coordination

Education

Bachelor's degree

Tools

Google Workspace

Job description

About Wonder

Everything’s on the menu at Wonder. Except compromise.

Wonder is the mealtime platform built to feed every craving in one order. With Wonder, you can mix and match hundreds of dishes from 20+ exclusive restaurants in a single order, so everyone gets exactly what they’re craving. Enjoy everything from tacos to Thai with $0 delivery fees, plus dine-in or pick up at a Wonder location near you. Each dish is made to order on-site by our culinary team and served hot.

Behind the scenes, Wonder owns and operates every step of the dining experience, from recipe development to the technology that powers our experience, allowing us to deliver quality, variety, and consistency at scale.

Join us as we work to make great food more accessible.

About The Opportunity

Wonder is seeking a highly organized, proactive, and strategic Executive Assistant to support key executive leaders—specifically supporting two CEOs who oversee our largest business units, our CTO, and other executives. This role serves as a trusted partner to executive leadership, managing complex administrative operations, communications, scheduling, and cross-functional coordination in a fast-paced, high-growth environment.

The ideal candidate thrives in ambiguity, exercises exceptional judgment and discretion, anticipates needs before they arise, and brings a high level of professionalism, curiosity, and operational excellence to everything they do.

This is a unique opportunity to play a critical role in supporting executive leadership while helping drive organizational effectiveness and operational efficiency across Wonder.

The Impact You Will Make

Executive Partnership & Calendar Management

• Provide high-level administrative and operational support to CEO, CTO and other C-Suite level leaders
• Manage complex executive calendars, prioritizing competing demands and aligning schedules with business priorities
• Coordinate and support executive meetings with internal and external stakeholders, including board members, investors, and senior leadership
• Anticipate executive needs, proactively solve problems, and improve administrative workflows and processes
• Track priorities, deadlines, deliverables, and follow-up items with minimal direction
• Serve as a trusted liaison across internal and external stakeholders, ensuring seamless coordination and communication

Communication & Documentation

• Draft, edit, proofread, and distribute executive communications, presentations, and messaging for a variety of audiences
• Communicate professionally and effectively with stakeholders at all levels of the organization, including executives, board members, investors, and external partners
• Maintain highly confidential information, files, records, and correspondence with discretion and professionalism

Meeting & Event Coordination

• Plan and coordinate executive leadership meetings, business reviews, offsites, town halls, and strategic planning sessions
• Manage meeting logistics including scheduling, room coordination, vendor management, agendas, materials, and follow-up actions
• Support both virtual and in-person meetings across multiple time zones and locations
• Assist with coordination of board meetings and executive-level events as needed

Office & Operational Excellence

• Coordinate domestic and international travel arrangements, itineraries, and related logistics
• Prepare and process expense reports, invoices, budgets, and administrative documentation
• Ensure efficient day-to-day operations of the executive offices and contribute to a positive team environment
• Identify opportunities to improve operational efficiency and administrative processes across the organization

What You Bring to the Table

• 7-10+ years of experience supporting C-level executives, preferably within fast-paced or high-growth environments
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong judgment, discretion, and professionalism handling confidential and sensitive information
• Outstanding written and verbal communication skills
• Proven ability to anticipate needs, solve problems proactively, and operate independently
• High attention to detail and strong follow-through
• Advanced proficiency in Google Workspace, including Gmail, Google Calendar, Google Docs, Sheets, Slides, and Drive, with experience operating within a highly collaborative Google-based work environment
• Experience supporting executive leadership in finance, operations, technology, or high-growth startup environments is a plus

Got These? Even Better:

• Experience coordinating board meetings, investor communications, or executive-level presentations is preferred
• Bachelor’s degree or equivalent experience preferred

As a matter of company policy, Wonder does not sponsor applicants for employment visa status for this role.

This role requires a minimum of 4 days a week in the office, with additional days as needed based on role demands.

New York: $96,000-$114,500 per year.

Illinois: $86,500-$103,000 per year.

Wonder uses geographic-specific salary structures, which means the salary offered may vary depending on where the job is located. The final salary offer will take into account various factors, such as the candidate's skills, education, training, credentials, and experience.

Benefits

The benefits applicable to this role include a competitive compensation package with equity and a 401(k). We also offer a choice of medical, dental, and vision plans, company paid short and long term disability coverage, paid time off including flexible time off for exempt employees, paid vacation for non-exempt employees, and paid sick leave in compliance with applicable law in addition to paid parental leave, discounted meals and exclusive perks across the Wonder family of brands.

Eligibility, effective dates, and available plan options vary by employment classification and location. To learn more about benefits for this role, visit our Careers page here.

A Final Note

At Wonder, we build the best teams by hiring with an objective lens — evaluating people for their potential while championing diversity, equity, and inclusion. We do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, military service eligibility, veteran status, marital status, disability, or any other protected class. As part of our commitment to fair and compliant hiring practices, Wonder participates in the federal government's E-Verify program to confirm employment eligibility. If you need an accommodation during the interview process, please let your recruiter know.