Executive Assistant

Latham & Watkins LLP; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Healthcare, life and disability保险

401k plan

11 paid holidays per year

PTO accrual 23 days first year

Well-being programs

Professional development programs

Employee discounts

Affinity groups and networks

Job summary

Latham & Watkins LLP seeks an Executive Assistant in New York to provide dedicated administrative support to the Chief Officer within Workplace Experience. This role manages the Chief Officer's calendar, travel, and expenses across time zones while supporting department directors and senior leadership.

The ideal candidate has at least four years of executive support experience, strong communication, discretion, and a professional presence. Prior law firm experience is preferred.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree preferred.
• Minimum of four years of executive or administrative support.
• Experience at a professional services or law firm, preferably.
• Experience supporting C-suite or senior leadership in a fast-paced environment.

Responsibilities

• Coordinate all travel logistics for the Chief Officer, including flights, hotels and ground transport.
• Manage expense submissions, receipts, and reconciliation for the Chief Officer.
• Support Senior Administrative Manager with meetings, off-sites and logistics.
• Handle highly confidential information with discretion and maintain trust.
• Collaborate with colleagues across the firm to keep coordination on track.
• Protect and maintain highly sensitive and proprietary information.

Skills

Calendar management

Travel logistics

Expense management

Confidentiality

Communication skills

C-suite support

Discretion

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Executive Assistant is an integral part of Latham’s Workplace Experience and Global Real Estate team. This role will be responsible for providing dedicated administrative support to the Chief Officer within the Workplace Experience department, with primary responsibility for managing their schedule, travel, and expenses, while managing the Chief Officer’s calendar, including scheduling across multiple time zones, resolving conflicts, and helping prioritize time effectively. The Executive Assistant will also support department directors and the senior leadership team, while assisting with department-wide administrative coordination, communications, and special projects. This role will be located in our New York office.

Responsibilities & Qualifications

Other key responsibilities include:

• Coordinating all travel logistics for the Chief Officer, including booking flights, hotels, ground transportation, and managing itinerary changes with speed and accuracy
• Managing expense submissions, receipt tracking, and reconciliation on behalf of the Chief Officer in a timely manner
• Supporting the Senior Administrative Manager with administrative coordination, including organizing meetings, planning off-sites, and handling other operational logistics
• Handling highly confidential and sensitive information with the utmost discretion and maintaining trust across all levels of the organization
• Working with people across the firm, using good judgment, tact, and discretion to keep coordination on track
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess a proven ability to handle highly confidential and sensitive information with absolute discretion and trustworthiness
• Demonstrate a strong professional presence and emotional intelligence, with the ability to adapt communication styles and lead with empathy in professional settings
• Exhibit strong written and verbal communication skills, with the ability to prepare polished communications and presentation materials for senior leaders and executive audiences
• Exhibit a demonstrated ability to handle sensitive interpersonal situations with maturity, tact, and sound judgment

And have:

• A high school diploma or equivalent
• A bachelor’s degree, preferably
• A minimum of four (4) years of experience in executive or administrative support
• Experience at a professional services or law firm, preferably
• Experience supporting C-suite or senior leadership in a fast-paced, high-stakes environment, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Pay Range

USD $95,000.00 - USD $115,000.00 /Yr.