Executive Assistant

Lensa; New York (NY); On-site; USD 57,000 - 113,000; Full time

Job summary

A leading company in the IT services industry is seeking an Executive Assistant in New York, NY to support the People Leadership Team. Candidates should be highly organized with strong communication and adaptability skills, ideally with extensive experience managing complex executive schedules and travel arrangements. This role offers an excellent opportunity to grow within a dynamic team while ensuring operational efficiency in a fast-paced tech environment.

Benefits

Generous parental leave policy

Access to mental health counseling

Flexible paid time off

Employee stock purchase program

Qualifications

• 5+ years experience in administrative or executive support work.
• Proven experience supporting senior executives in a fast-paced environment.
• Experience booking domestic and international travel.

Responsibilities

• Manage executive calendars and prioritize requests.
• Research, book, and amend all travel arrangements.
• Process and track expense reports accurately.

Skills

Organizational skills

Detail-oriented

Communication skills

Project management

Adaptability

Education

Bachelor's Degree or equivalent work experience

Tools

Google Apps

Concur

Zoom

Monday.com

Job description

1 week ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, MongoDB, is seeking professionals in New York, NY. Apply via Lensa today!

MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere—on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it’s no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.

MongoDB is searching for an Executive Assistant based out of New York, NY to support three members of our People Leadership Team. Your day will consist of managing and prioritizing a steady stream of requests, such as calendar management, booking travel, completing expenses and various side projects. To succeed, you’ll need to balance these multiple tasks. You will need to have an ability to build relationships quickly, and adapt to different working styles. You should feel comfortable interacting with high-level executives and operating in a fast-paced environment. This position is ideal for someone who is organized, accountable and is looking to further develop their career.

Responsibilities

• Manage executive calendars by collaborating with peers in a prompt and creative way, to accommodate challenging and last minute requests
• Research, book, and amend, all travel and manage changes as they arise
• Serve as a liaison between the executive and internal/external stakeholders
• Track and submit expenses
• Plan on-sites and offsites (domestic and international)
• Work with our procurement & legals team to manage contracts and billing for larger events
• Track action items and key deliverables to closure with a high degree of integrity and accountability
• Attend meetings to take detailed notes and distribute action items
• Able to accommodate multiple time zones when execs are traveling
• Prioritize a steady stream of requests, exercising judgment on prioritization with minimal guidance from executives
• Collaborate with other People Team members to support various initiatives such as the ERG or recruitment events
• Support ad-hoc administrative and operational tasks as needed.
• Keep strict confidentiality of all business critical and proprietary information that you may be exposed to with discretion and professionalism.
• Assist with onboarding new People Team hires when requested
• Open to travel when needed on occasion
• Pay close attention to detail and professionalism during all email communications especially with executives, board members and customers
  
  

Requirements

• 5+years experience as in administrative or executive support work, prior experience in tech is highly advantageous
• Bachelor's Degree or equivalent work experience is preferred
• Proven experience supporting senior executives in a fast-paced environment
• Highly organized and detail-oriented
• Exceptional verbal and written communication skills
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Concur, Zoom preferred
• Familiarity with project management tools (ex: Monday.com) a plus
• Ability to anticipate needs and take initiative
• Creative, flexible, and innovative team player
• Experience with vendor sourcing, planning offsites and special projects
• Open to feedback and growth opportunities
• Able to handle highly sensitive and confidential material
• Experience booking both domestic and international travel
• Interest in HR/Employee Experience is preferred but not required
  
  

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB (https://www.mongodb.com/blog/channel/culture) , and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Req ID: 1263131868

MongoDB’s base salary range for this role is posted below. Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, qualifications, and work location. Salary is one part of MongoDB’s total compensation and benefits package. Other benefits for eligible employees may include: equity, participation in the employee stock purchase program, flexible paid time off, 20 weeks fully-paid gender-neutral parental leave, fertility and adoption assistance, 401(k) plan, mental health counseling, access to transgender-inclusive health insurance coverage, and health benefits offerings. Please note, the base salary range listed below and the benefits in this paragraph are only applicable to U.S.-based candidates.

MongoDB’s base salary range for this role in the U.S. is:

$57,000—$113,000 USD

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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