Executive Assistant

Sage; New York (NY); On-site; USD 130,000 - 160,000; Full time

Benefits offered by this job

Fully-paid health insurance

Stock options

Flexible remote policy

Office lunch and snacks

Job summary

A dynamic tech company in New York seeks an Executive Assistant to support co-founders. This role demands exceptional calendar management, strong communication skills, and the ability to handle urgent requests efficiently. Ideal candidates will have 4+ years of experience in fast-paced environments, demonstrating sound judgment and proactive support. The position allows for up to 2 remote days per week and offers a competitive salary range of $130,000-$160,000 along with comprehensive benefits.

Qualifications

• 4+ years as an Executive Assistant, ideally supporting C-suite executives.
• Exceptional calendar and time management skills.
• Strong prioritization instincts and sound judgment.

Responsibilities

• Provide comprehensive administrative support for co-founders.
• Manage complex calendars and resolve scheduling conflicts.
• Arrange domestic and international travel logistics.
• Serve as point of contact for stakeholders and manage communications.
• Handle urgent requests and manage projects as assigned.

Skills

Calendar management

Communication skills

Project management

Time management

Job description

About Us

Sage is on a mission to improve care and quality of life for older adults, starting with those residing in senior living facilities. Falls are the leading cause of injury‑related death among adults over 65. And yet, fall prevention and emergency response systems for older adults are archaic and ineffective. At Sage we've built a more modern way of understanding when older adults need help, including methods for residents to alert caregivers when in need of help, and corresponding software for caregivers to triage response. Our company mission is to create a product that our client counterparts love, and this role is a key part of that objective.

About this Role

Sage recently announced our Series C, and the pace and complexity of what we're building has never been greater. Our leadership team is navigating an exciting but demanding moment—more stakeholders, more commitments, and more decisions happening faster than ever before. This role exists at the center of that energy.

As the Executive Assistant at Sage, you'll serve as a strategic operational partner to some of our Co‑Founders, enabling them to work with greater focus, efficiency, and impact. You'll own their schedules, communications, and logistics end‑to‑end—bringing order to a fast‑moving, constantly evolving environment where priorities can shift in an instant. This is a hands‑on, high‑trust role for someone who doesn't just tolerate that kind of pace, but genuinely thrives in it.

The ideal candidate is a calm, proactive, low‑ego operator who brings impeccable judgment, strong communication skills, and a genuine love for making people feel supported and valued. You're someone who has seen this kind of moment before—a company hitting its stride, moving fast, growing quickly—and you know exactly what it takes to keep leadership performing at their best when everything is accelerating at once. This role reports to the Head of People and requires working at our Union Square office every Tuesday–Thursday.

Responsibilities

• Support some of our Co‑founders: Provide comprehensive, proactive administrative support to both executives, anticipating their needs and enabling them to focus on strategic priorities and company growth.
• Manage complex calendars: Assist with scheduling, prioritizing, and organizing meetings and commitments, proactively resolving conflicts and ensuring efficient time management for both professional and personal matters.
• Travel Management: Arrange seamless domestic and international travel, including logistics, itineraries, and real‑time problem‑solving.
• Stakeholder Management & Communications: Serve as the primary point of contact for internal and external stakeholders, managing all executive communications including drafting correspondence, screening inquiries, and prioritizing responses.
• Manage urgent and high‑priority requests in real time. When high‑priority demands land without warning—a last‑minute meeting request, a critical travel change, an unexpected gap or conflict—you triage quickly, communicate clearly, and resolve with minimal disruption to executive workflow.
• Manage projects: Assist with special projects as assigned, which may include research, event support, or other administrative tasks.
• Collaborate with Recruiting: Partner with the Recruiting team to schedule interviews with the co‑founders, coordinating candidate availability, interview logistics, and ensuring a positive candidate experience. This may also include managing candidate communications on behalf of the executives.
• Maintain confidentiality: Handle sensitive and confidential information with discretion and professionalism at all times.
• Values‑Driven Communication: Serve as a cultural ambassador when communicating with stakeholders, embodying company values that inspire trust, respect, and teamwork.

Minimum Qualifications

• 4+ years as an Executive Assistant, ideally supporting C‑suite or senior leaders in high‑velocity, high‑touch, high‑stakes environments such as investor relations, investment banking or personal assistance for public figures.
• Exceptional calendar and time management skills, with a track record of managing complex, shifting schedules across multiple executives—proactively resolving conflicts and always thinking a few steps ahead.
• Strong prioritization instincts. You understand what's urgent, what's important, and what can wait—and you make those calls confidently and independently.
• Executive‑level written and verbal communication skills. You draft correspondence that is clear, professional, and on‑brand, and can communicate on behalf of senior leaders with polish and precision.
• Discretion and sound judgment. You handle sensitive information about people, strategy, and business operations with the utmost professionalism.
• Warmth and positivity. You make every person you interact with—whether a team member, candidate, or visitor—feel welcomed and valued.

Benefits and Pay

Our headquarters are located in New York City’s Union Square. We believe in cross team collaboration. We think good ideas can come from anyone, and we’ve designed our processes to encourage participation from all. While we take our mission seriously, we don’t take ourselves too seriously. We like to host offsites, outings, and team meals where we can connect as people, not just as colleagues. We offer office lunch and a fully stocked snack bar. While we are an in office culture, we allow up to 2 remote days per week.

Our benefits package for employees includes competitive base compensation along with stock options. The expected annual salary range for this role is $130,000-$160,000 USD, depending on your level of expertise, your experience, and your performance in the interview process. We also provide fully‑paid health and dental insurance coverage for all of our employees, along with other health benefits including vision insurance, membership to premium primary and urgent care, and online medical health providers. We also have a take as you need time off policy, in addition to 7 paid holidays and a company wide winter break during the holidays.

EEO Statement

Sage is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Sage makes hiring decisions based solely on qualifications, merit, and business needs at the time.