Executive Assistant

Success Academy Charter Schools; New York (NY); Hybrid; USD 66,000 - 68,000; Full time

Benefits offered by this job

Temp-to-Perm

Health & Wellness (Day-One)

Retirement plan 403(b)

HSA contributions

Life/Disability insurance

Paid time off

Parental leave

Cellphone stipend

Commuter benefits

Backup family care

Performance-based incentives

Job summary

Success Academy Charter Schools seeks an Executive Assistant to provide high-level administrative and operational support to our Executives. You will help manage priorities, coordinate activities, and ensure day-to-day operations run smoothly in a fast-paced environment.

The role requires discretion, strong communication, and the ability to build relationships across the organization. Hybrid NYC-based position with on-site Tue–Thu and remote Mon/Fri.

Qualifications

• Undergraduate degree in a relevant discipline is desirable.
• Demonstrated interest in advancing within administrative support roles.
• Ability to handle confidential information with discretion.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and shifting priorities.

Responsibilities

• Calendar management: schedule meetings, conferences, and travel.
• Meeting coordination: plan agendas and distribute materials.
• Expense management: prepare and process reports in Coupa.
• Communication: draft correspondence, reports, and presentations.
• Data entry and management: maintain databases and tracking systems.

Skills

Calendar management

Meeting coordination

Discretion & confidentiality

Organization and detail-orientation

Multitasking under pressure

Interpersonal collaboration

Communication excellence

Adaptability & flexibility

Cross-functional teamwork

Tech-savvy (Google Workspace, macOS/iO

Education

Undergraduate degree in Business Administration, Legal Studies, or Data Operations

Tools

MacOS

iOS

Google Workspace (Docs/Sheets/Slides/Drive/Gmail)

Job description

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Executives. The Executive Assistant will serve as a trusted partner and key point of contact, helping manage priorities, coordinate activities, and ensure the day-to-day operations of the executive office run smoothly. This role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is an excellent communicator who can effectively manage competing priorities, maintain confidentiality, and build strong relationships with colleagues and stakeholders across the organization.

Key Responsibilities

• Calendar Management: Manage the executive's calendar, scheduling meetings, conferences, and travel arrangements as necessary
• Meeting Coordination: Plan and coordinate meetings, including preparing agendas and distributing materials
• Expense Management: Prepare and process expense reports in Coupa
• Communication: Draft and prepare correspondence, reports, and presentations, ensuring accuracy and professionalism, for both internal and external stakeholders
• Data Entry and Management: Maintain accurate and up-to-date databases and tracking systems

Qualifications

• Educational Background: An undergraduate degree in a relevant discipline (Business Administration, Legal Studies, or Data Operations) is highly desirable
• Career Ambition: Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing
• Confidentiality: ability to handle highly confidential information
• Organization: Strong organizational skills and attention to detail
• Multifaceted Ability to manage multiple tasks and competing priorities
• Adaptable & Resourceful: Thrives in dynamic environments requiring high flexibility, rapid pivotability, and a solutions-oriented mindset. Comfortably manages changing priorities and extends working hours when project demands call for it.
• Interpersonal & Collaborative Leadership: Builds strong working relationships across diverse teams, communicating effectively with cross-functional peers and senior executive leadership alike.
• Technical Proficiency: Fluent across Apple hardware ecosystems (macOS, iOS) and advanced workflows within Google Workspace (Docs, Sheets, Slides, Drive, Gmail) Highly proficient with Google Suite applications, MAC, and iPhone

At Success Academy, we invest boldly in our Network team with a comprehensive package designed to support your health, financial future, and overall well-being:

• Temp-to-Perm Opportunity: This role will begin on a temporary basis with the intention of converting to a permanent position after one month, based on strong performance and continued business needs.
• Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.
• Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.
• Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.
• Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.

Exact compensation may vary based on skills and experience. This position is not bonus eligible.

Compensation Range

$66,300 - $68,300 USD

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

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