Executive Assistant

Kalonstaffing; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

A leading company in the nutraceutical industry seeks a detail-oriented Executive Assistant to support their CEO. This role involves administrative support, project management, and requires someone who thrives in a dynamic, fast-paced environment. The position is ideal for candidates looking to grow into leadership roles in a supportive, innovative company.

Benefits

Vision insurance

Medical insurance

401(k)

Qualifications

• 3+ years of experience in an administrative role.
• Highly organized and detail-oriented.
• Excellent communication skills required.

Responsibilities

• Provide comprehensive administrative support including calendar management.
• Conduct light data analysis and manage email communications.
• Assist with project management tasks and coordinate timelines.

Skills

Organization

Proactivity

Communication

Data Analysis

Tools

Microsoft Excel

General office software

Job description

Join to apply for the Executive Assistant role at Kalon Executive Search for Nutraceuticals and Wellness

Join to apply for the Executive Assistant role at Kalon Executive Search for Nutraceuticals and Wellness

Direct message the job poster from Kalon Executive Search for Nutraceuticals and Wellness

Recruitment Manager specialized in the Nutraceutical and Wellness Industry

Our client, an innovative supplement and nutraceutical manufacturing company, is seeking a detail-oriented, proactive, and highly organized Executive Assistant to support their founder/CEO and operations. This is a multifunctional role ideal for someone who thrives in a fast-paced, startup-minded environment and is eager to grow into more senior positions such as Lead Project Manager or COO.

**This candidate will need to be local to the New Jersey Coast or Manhattan area, with flexibility for occasional in-person meetings and events.

Responsibilities

• Provide comprehensive administrative support, including calendar management, travel arrangements, and correspondence.
• Conduct light data analysis and reporting using Excel.
• Manage email communications and follow up with customers as needed.
• Assist with project management tasks, coordinating timelines and deliverables.
• Support operations with a variety of tasks, from general administration to event planning.
• Serve as a right hand to the CEO, taking on new projects and responsibilities as the company grows.
• Attend occasional in-person meetings and events in the New Jersey/New York area.

Qualifications

• 3+ years of relevant experience in an administrative, operations, or project management role.
• Highly organized, detail-oriented, and proactive with a strong sense of ownership.
• Comfortable wearing multiple hats and shifting between administrative, operational, and project management tasks.
• Local to New Jersey Coast, Manhattan, or nearby areas, with reliable access to in-person meetings.
• Background in a fast-paced, demanding industry such as finance, consulting, or similar is preferred.
• Interested in moving from a larger corporate environment to a smaller, agile team with a startup mentality.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Excel and general office software.
• Eager to take on increasing responsibility and grow into a leadership role over time.

If this sounds like the position you have been waiting for, please apply using the online application or the link below - all inquiries are strictly confidential. Our focus is to assist you to make your best next career move, and we will not use your information for any other purpose.

Kalon Staffing is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

www.KalonStaffing.com

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Wellness and Fitness Services

Referrals increase your chances of interviewing at Kalon Executive Search for Nutraceuticals and Wellness by 2x

Inferred from the description for this job

Vision insurance

Medical insurance

401(k)

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