Executive Assistant

Jobtailor; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor is seeking a highly experienced Executive Assistant to the CEO in New York. The role supports strategic leadership, aligns the Global Leadership Team, and manages cross-functional priorities with high discretion.

The candidate will leverage AI/LLM tools to optimize workflows, create professional decks, and maintain rigorous governance and accountability across leadership. This is a high-visibility, strategic operational role requiring exceptional stakeholder management.

Qualifications

• 10+ years in a senior support role (or equivalent).
• Proactive with strong anticipation and forward planning.
• Experience with governance and Board-level interactions.

Responsibilities

• Act as a trusted extension of the CEO, reinforcing expectations and strategic focus.
• Strategically manage a complex global diary across multiple time zones.
• Support the CEO in driving alignment, accountability, and delivery across the Global Leadership Team.

Skills

Senior support

Stakeholder management

Governance

Strategic & operational

Project management

PowerPoint

AI/LLM tools

Communication skills

Discretion

Job description

Responsibilities

• Act as a trusted extension of the CEO, reinforcing expectations, standards, and strategic focus
• Strategically manage a complex global diary across multiple time zones
• Support the CEO in driving alignment, accountability, and delivery across the Global Leadership Team (GLT)
• Partner with the CEO to design and manage the cadence of GLT meetings
• Ensure strategic priorities are clearly articulated, tracked, and regularly reviewed
• Monitor progress against agreed objectives and proactively flag risks, delays, or interdependencies
• Follow up with GLT members to ensure actions are delivered on time and to the required standard
• Support preparation for key leadership offsites, strategy sessions, and planning cycles
• Facilitate alignment across functions by identifying overlaps, gaps, and opportunities for cross-functional collaboration
• Build trusted relationships across the organization and externally to enable seamless coordination and stakeholder alignment
• Help drive clarity around decision rights, ownership, and accountability across the leadership team

Requirements

• Ideally 10+ years experience in a senior support role
• Highly proactive with exceptional anticipation and forward planning skills
• Strong governance and Board-level experience
• Ability to operate at both strategic and operational levels
• Exceptional stakeholder management and communication skills
• High discretion and sound judgement
• Comfortable influencing senior leaders and holding stakeholders to account
• Strong organisational, project management, and follow-through capability
• Strong PowerPoint skills, with the ability to create professional decks and continue building AI-enabled efficiencies
• Experience using AI and LLM tools, integrating them into standard workflows, and building AI-enabled processes around the latest technologies.

Core Competencies

Demonstrates extensive experience in senior support roles, with a focus on strategic and operational alignment, stakeholder management, and project management. Proficient in utilizing AI and LLM tools to enhance workflows and deliver high-quality presentations.