Executive Assistant

Simone Development Companies; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A development company in New York is seeking an experienced Executive Assistant to support the owner. The ideal candidate will have a Bachelor's degree and at least 5 years of experience, preferably in commercial real estate, legal or finance. Responsibilities include managing schedules, coordinating meetings, and handling confidential information. Strong communication, organizational skills, and proficiency in Outlook and Excel are essential for success in this role.

Qualifications

• Minimum of 5 years' experience as an Executive Assistant, preferably in commercial real estate, legal, or finance.
• Ability to work independently and use good judgement.

Responsibilities

• Coordinate multiple conference calls.
• Manage heavy Outlook calendar tasks.
• Screen incoming calls and voicemails.
• Draft and proofread documents.
• Coordinate personal and corporate charity responsibilities.

Skills

Excellent verbal and written communication skills

Proficiency with Outlook, Excel, and Word

Excellent interpersonal and customer service skills

Excellent organizational skills

Ability to multitask

Detail-oriented

Ability to conduct online research

Education

Bachelor's Degree or equivalent experience

Job description

Simone Development Companies is seeking an Executive Assistant to support the owner and founder of the organization. The Executive Assistant should be skilled in managing schedules, coordinating meetings, handling confidential information, and streamlining operations to enhance efficiency. The ideal candidate will be self-motivated, organized and an independent thinker.

Job Responsibilities

• Coordinate multiple conference calls.
• Heavy Outlook calendar tasks, i.e, complex meetings, appointments, etc.
• Screen incoming calls and voicemails.
• Make appointments and calls maintain calendars.
• CRM tracking of meetings, relationships, and contacts.
• Draft, edit and proofread documents, including cover letters, memos, fax transmittals, emails, etc.
• Interface with lobbyists
• Handle all incoming and outgoing mail, faxes and other correspondence.
• Handle all incoming documents for Owners’ signature from all departments.
• Coordinate all personal and corporate charity responsibilities and board of director responsibilities.
• Fill out expense reports.
• Reconcile credit card bills and receipts.
• Track dates related to unique family matters.
• Carry out various miscellaneous tasks, both business and personal.
• Maintain records for company vehicles and EZ Passes,
• Obtain insurance ID cards for vehicles and provide necessary information to dealership when a new vehicle is purchased.
• Assist in the planning of employee engagement events.
• Coordinate the sending of holiday gifts and cards.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Formal Education

Bachelor's Degree preferred

Experience

Minimum of 5 years

Additional Comments on Knowledge, Education, and Experience

Minimum of a Bachelor’s Degree or equivalent experience required.

Five to seven years of experience as an Executive Assistant; preferably supporting ownership in commercial real estate development, legal or finance.

Proficiency with Outlook, Excel, and Word.

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skill; able to multitask.

Focused and detail oriented.

Ability to conduct online research and complete inline purchases.

Ability to work independently and use good judgement.

Additional Comments on Working Environment

• Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
• Must be able to sit at a desk for long periods of time, lift, carry, push, pull a maximum of 30 lbs.

It is the policy of Simone Development (SIMDEV) to provide equal employment opportunities to all qualified individuals without regard to race, color, creed, religion, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity or expression (including transgender status), age, marital status, familial status, citizenship status, disability or genetic information or handicap or status as a Vietnam-era or special disabled veteran in accordance with all applicable federal, state and local laws.

**Recruiters need not reach out. The organization is sourcing candidates directly at this time.**