Executive Assistant

Progyny, Inc.; New York (NY); Presencial; USD 80.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Family benefits

Equity

Bonus program

401(k) plan

Mental health support

Paid time off

Learning & development

Volunteer day

Office meals

Descripción de la vacante

Progyny is seeking an executive assistant to provide high-energy, proactive support to the Leadership Team, focusing on managing complex calendars for multiple executives and coordinating travel and expenses. This role requires interaction with C-suite executives, stakeholders, and business partners in a fast-paced environment.

Based in the United States, you will maintain calendars, handle ad hoc tasks, and contribute to smooth daily operations while upholding professionalism and sound judgment.

Formación

• 5+ years of administrative experience supporting multiple executives, including C-suite.
• Excellent proficiency in Microsoft Outlook; strong calendar management skills.
• Strong Excel, Word, and PowerPoint abilities.
• Highly organized with attention to detail and prioritization.
• Proactive with ability to anticipate needs in advance.
• Excellent interpersonal and cross-functional collaboration.

Responsabilidades

• Manage complex calendars and schedule meetings for multiple executives.
• Maintain regular communication with executives to manage calendars and priorities.
• Liaise between executives and internal teams and external stakeholders.
• Coordinate domestic travel arrangements and itineraries.
• Prepare and submit monthly expense reports accurately and on time.
• Order daily lunch for the executive team.
• Assist executives with printing, scanning, mailing, and other admin needs.

Conocimientos

Executive support

Calendar management

Multitasking

Proactive planning

Interpersonal skills

Communication

Herramientas

Microsoft Outlook

Excel

Word

PowerPoint

Descripción del empleo

Thank you for considering Progyny!

Progyny is seeking a skilled, high-energy, and highly motivated individual to provide executive support to Progyny’s Leadership Team, with a primary focus on managing complex calendars for multiple executives. We are looking for someone who can take a broad perspective and anticipate needs before being asked. You should be comfortable working in a dynamic environment, taking initiative, delivering high-quality, accurate work, and exercising sound judgment when prioritizing across multiple tasks. You will interact with a range of stakeholders, including C-suite executives, outside organizations, and business partners. A professional demeanor and the ability to remain calm while multitasking are essential.

What You’ll Do…

• Manage complex calendars and schedule meetings for multiple executives, ensuring priorities, logistics, and follow-up needs are coordinated effectively
• Maintain regular communication (via email, text/SMS, telephone, face-to-face conversations) with executives to jointly manage calendars, meetings, and evolving priorities
• Liaise between executives and internal departments, teams, and external stakeholders
• Coordinate domestic travel arrangements and prepare itineraries
• Prepare and submit monthly expense reports accurately and on time
• Order daily lunch for the executive team
• Assist executives with printing, scanning, mailing, and other ad hoc administrative needs

About You…

• 5+ years of administrative experience supporting multiple executives, including C-suite leaders
• Excellent proficiency in Microsoft Outlook, with a demonstrated ability to maintain complex executive calendars; strong skills in Excel, Word, and PowerPoint
• Technologically savvy and comfortable using digital applications and online resources
• Highly organized and detail-oriented, with the ability to manage multiple priorities and ensure nothing slips through the cracks
• Proactive and able to anticipate needs weeks, months, and quarters in advance
• Demonstrated ability to make accurate, timely administrative judgments; knows when to act independently and when to escalte
• Exemplary interpersonal skills and the ability to collaborate effectively with people across functions, backgrounds, and organizational levels

This is not a digital nomad or remote international position; candidates must be based in the United States. Progyny is unable to provide visa sponsorship for this position. Candidates must be authorized to work in United States without the need for sponsorship, now or in the future.

About Progyny:

Progyny (Nasdaq: PGNY) is a global leader in women’s health and family building solutions, trusted by the nation’s leading employers, health plans and benefit purchasers. We envision a world where everyone can realize dreams of family and ideal health. Our outcomes prove that comprehensive, inclusive and intentionally designed solutions simultaneously benefit employers, patients and physicians.

Our benefits solution empowers patients with concierge support, coaching, education, and digital tools;provides access to a premier network of fertility and women's health specialists who use the latest science and technologies; drives optimal clinical outcomes; and reduces healthcare costs.

Our mission is to empower healthier, supported journeys through transformative fertility, family building and women’s health benefits.

Headquartered in New York City, Progyny has been recognized for its leadership and growth as a TIME100 Most Influential Company, CNBC Disruptor 50, Modern Healthcare's Best Places to Work in Healthcare, Forbes' Best Employers, Financial Times Fastest Growing Companies, Inc. 5000, Inc. Power Partners, and Crain's Fast 50 for NYC. For more information, visit www.progyny.com.

Our perks:

• Family friendly benefits: Paid family and parental leave, preconception, fertility and family building benefits (including egg freezing, IVF, and adoption support), family and pet care fund, and Parents’ Employee Affiliation Group
• Menopause and midlife care
• Health, dental, vision and life insurance options for employees and family
• Free in-person, virtual and text-based mental health and wellness support
• Paid time off, including vacation, sick leave, personal days and summer flex time
• Company equity
• Bonus program
• 401(k) plan with company match
• Access to on-demand legal and financial advice
• Learning and development programs to help you grow professionally
• Company social eventsto include annual volunteer day and donation matching
• Flex days (3 days a week in the office) and onsite meals and snacks for employees reporting into our NY office

In compliance with New York City's Wage Transparency Law, the annual salary [wage] range for NYC-based applicants is: $80,000 - $90,000. There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. Progyny offers a total compensation package comprised of base salary, cash bonus, and equity.

Progyny is proud to be anEqual Opportunity and affirmative Action employer.We respect and seek to empower each individual and support the diverse cultures, perspectives,skillsand experiences within our workforce. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, marital status, pregnancy or related condition, status as a protected veteran, criminal history consistent with legal requirements or any other basis protected by law.

If you are an individual with a disability and need assistance or an accommodation during the recruiting process, please send an e-mail to [e-mail].