Executive Assistant

Landor; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Landor in New York is seeking an Executive Assistant to join our hybrid team and support senior leaders with high-level coordination and confidential tasks. You will manage calendars, travel, and execut ive communications while acting as a trusted extension of the leadership team.

The ideal candidate thrives in a fast-paced creative environment, demonstrates superb organizational skills, and communicates clearly with internal and external stakeholders.

Qualifications

• Experience supporting and interacting with C-suite executives.
• Previous work in a creative agency environment.
• Strong written and verbal communication with a professional demeanor.
• Highly organized with the ability to multitask and prioritize.

Responsibilities

• Build a trusted partnership with the leadership team.
• Manage calendars, travel, and sensitive communications.
• Act as a brand ambassador and first point of contact for stakeholders.
• Coordinate meetings, logistics, and cross-functional projects.
• Prepare briefing materials and coordinate executive communications.
• Support daily operations and ensure confidentiality and discretion.

Skills

C-level support

Creative environment experience

Excellent communication

Organizational skills

Job description

Landor is looking for an Executive Assistant to join our New York studio. Could this be you?

We are Landor.

World-leading brand experts,

underpinned by the most expansive strategic & creative capabilities in our category.

We make brands more valuable and less vulnerable.

We build brands differently. We work with our clients to define and solve their business problems through the lens of brand. We strategically join the dots between our design, experience, governance and measurement capabilities, and always connect our brand work to business outcomes.

Landor companies also include amp (sonic branding), bdg (workplace & architectural experts), Deep Local (creative technologists) and ManvsMachine (3D motion design).

We are part of WPP.

What you’ll do

We are looking for a highly organized, energetic superstar to join our team as an Executive Assistant. The ideal candidate is a trusted professional and will act as an extension of the leadership team in terms of voice, judgment and decision making. You are comfortable managing highly sensitive information and maintain incredibly high standards of confidentiality.

You will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently. This person thrives at being mindful of details in a fast-paced environment with a diverse group of people, at all levels. This position will play an integral role in the daily flow, success and operations of Landor.

If you consider yourself a hungry, proactive, thoughtful and kind professional, who is looking to learn from top tier talent in a fast-paced agency setting, this could be the role for you.

• Build a partnership with the executives and work together positively and effectively.
• Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executives updated.
• Act as a brand ambassador for not only the executives but Landor as a whole. Being the first point of contact for many clients and stakeholders the ideal candidate will always present themselves as an extension of the executives.
• Act as the executives’ right hand, anticipating needs for maximum efficiency and impact with all communications, tasks, meetings & projects.
• Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats.
• Tackle any and all tasks to ensure the executives can maximize their time to focus on strategic areas relating to the ongoing development of the business.
• Adapt to changing demands and responsibilities quickly. A true problem solver, someone who can pivot without missing a step.
• Manage full calendar and scheduling commitments.
• Organize intricate global travel and anticipate last minute changes.
• Coordinate internal/external meetings, logistics and communications.

About you

• Experience supporting and interacting with C- level Executives.
• Previous experience working in a creative environment.
• Strong written and oral communication skills while maintaining a warm and professional demeanor.
• Strong business acumen and the ability to quickly learn and absorb new information.
• Strong work-ethic, can-do attitude, proactive and forward-thinking.
• Excellent interpersonal and communication skills. You are someone who can get along with everyone.
• Highly organized and strategic thinker with an ability to multitask.
• A self-starter with high levels of initiative, always looking for the most effective way to achieve success.
• Self-motivated and flexible, with a passion to ‘get things done’ yet have fun along the way.
• Trustworthy, diplomatic and discrete (you will regularly be party to confidential information).
• Flourishes in a creative, fast-paced environment.
• Enjoys collaborating and is team-oriented.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

We build brands. We build futures. Landor, a WPP company, is an equal opportunity employer. We consider all applicants without discrimination or regard to particular characteristics, committed to a culture of respect where everyone belongs and can progress in their careers.