Executive Assistant

Prove; New York (NY); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus program

Stock options

Comprehensive health benefits

401(k) with company match

Unlimited PTO

Job summary

Prove is seeking an experienced Executive Assistant to support our CMO, CPO, CCO and CRO in New York City. You will be highly organized, proactive, and discretion-driven, managing complex calendars, travel planning, and communications with internal teams and external partners.

You will thrive in a fast-paced, collaborative environment, delivering efficient administration, coordinating meetings and events, and helping maintain operational excellence across the executive team. Onsite in NYC.

Qualifications

• 5–7+ years of executive administrative support at a C‑Suite level.
• Strong calendar, email, and travel management experience.
• Excellent interpersonal and communication skills with cross‑functional teams.

Responsibilities

• Provide executive assistant support to the CMO, CPO, CCO, and CRO.
• Organize executives' agendas and ensure smooth operations in a dynamic environment.
• Manage communications and calendars, including travel itineraries.
• Engage with executives and external contacts, including Board members.
• Support meeting and leadership call logistics and events.
• Handle day‑to‑day administrative tasks and executive expenses.

Skills

Executive support

Calendar management

Communication

Multi-tasking

Travel coordination

Education

Bachelor's degree in relevant field

Tools

Gmail/Google Workspace

Google Calendar

Job description

As the world moves to a mobile-first economy, businesses need to modernize how they acquire, engage with and enable consumers. Prove’s phone-centric identity tokenization and passive cryptographic authentication solutions reduce friction, enhance security and privacy across all digital channels, and accelerate revenues while reducing operating expenses and fraud losses. Over 1,000 enterprise customers use Prove’s platform to process 20 billion customer requests annually across industries, including banking, lending, healthcare, gaming, crypto, e-commerce, marketplaces, and payments. For the latest updates from Prove, follow us on LinkedIn.

Prove is driving the future of digital identity. We are looking for Provers who know how to make an impact. We’re talking self-starting professionals who thrive in a fast-paced environment, process information quickly, and make intelligent decisions. The work is challenging and requires not only smart but natural curiosity and tenacity. Teamwork is also important to us – we work together and play together.

Prove has big plans, and we’re excited about the future. If this sounds like the place for you – come join our team!

Title: Executive Assistant Location: New York, NY (Onsite)

Job Summary

Prove is looking for a professional, responsive, and organized Executive Assistant to support our Chief Marketing Officer (CMO), Chief Product Officer (CPO), Chief Customer Officer (CCO), and Chief Revenue Officer (CRO). You will have strong multi-tasking skills with a focus on excellent communication, efficiency, and operational excellence.

Key Responsibilities

• Provide professional, efficient, responsive, and confidential executive assistant support to the CMO, CPO, CCO, and CRO.
• Responsible for organizing the Executives agendas and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly
• Manage incoming communications (emails, telephone calls and messages) and calendars,including travel itineraries, ensuring the optimum use of time.
• Utilize detailed business and organizational awareness to ensure effective engagement withexecutives across the organization and external contacts, including Board members.
• Assist with the calendar management of all Executive Meetings and Leadership calls. On hand to support team meetings and events as required.
• Assisting with a wide variety of day-to-day administrative tasks on behalf of the Executives
• Assist with the CMO’s, CPO's, CCO's, and CRO's expenses as required.

Qualifications and Experience

• 5-7+ years’ experience of providing executive administrative support at a C-Suite level.
• Track record of managing multiple calendars, priorities and travel arrangements; ability to manage challenging and conflicting priorities.
• Excellent interpersonal and communication skills and ability to work with different ways of doing business.
• A focus on customer experience and providing best service for employees and clientsHigh attention to detail
• Proficiency with Gmail, Google Calendars, Google Workspace.
• Promote, maintain and enhance our cultural values of humility, passion, inclusion, and leadership.
• Strong passion for learning about our products and markets through in-house and externaltraining.

The anticipated salary range for this role is $95,000 - $120,000, plus company bonus and stock options. Offered salary will be determined by the applicant’s education, experience, knowledge, skills, geo-location, and abilities, as well as internal equity and alignment with market data.

Prove follows a market driven compensation philosophy based on geographic location and respective market rates. Job offers will be aligned to location. Please speak with your recruiter if you have questions. Prove defines:

• Metro 2 - NYC metro area, Seattle metro area, Los Angeles metro area, and the Miami metro area.
• Metro 3 - all other cities across the domestic United States, with the exception of the San Francisco Bay Area.

Benefits & Perks for FTE Provers

• Competitive salaries & Bonus Plan (for eligible roles) and Equity Plan
• Modern Health for financial, mental, and physical wellness
• 401(k) Retirement Plan & Match (US Offices) and Local Country Pension (International Offices)
• Unlimited Vacation and Flexible hours
• Comprehensive medical benefits for you and your family
• Emotional & Physical Wellness – Access to wellness services (EAP & Prove Well-Being Reimbursement)
• Bottomless snacks & beverages for certain office locations
• Daily GrubHub stipend for lunch if coming into the office (US Offices)
• A great place to work and connect with other talented Provers like yourself!

Equal Opportunity Employment

Prove is an equal opportunity employer committed to providing equal employment opportunity for all people regardless of race, color, religion, gender or sexual orientation, age, marital status, national origin, citizenship status, disability, veteran status or other personal characteristics

Privacy & Data Protection

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