Executive Assistant

BritBox; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

BritBox International in New York is seeking an Executive Assistant to provide full support to the Chief Product & Technology Officer and EVP, Business Operations. The role requires superb calendar management, travel coordination, and discreet handling of confidential information in a fast-paced environment.

You will partner with other EAs and the Office Manager to maintain operational excellence across BritBox, UK BBC Studios, and the broader DTC team, while contributing to a positive,

Qualifications

• Proven ability to prioritize tasks and work with agility and pace.
• Highly organized with speed and ability to prioritize conflicting needs.
• Experience providing C-suite/Director-level EA support.
• Strong administrative skills including meeting organization and calendar management.
• Discretion and confidentiality are paramount.
• Calm, self-motivated and confident.
• Excellent written communication and attention to detail.
• Ability to build relationships across departments.
• Technical skills: GSuite, Outlook, Word, PowerPoint and Excel.

Responsibilities

• Coordinate complex calendars, scheduling meetings and travel.
• Proactively problem solve to support day-to-day operations.
• Manage sensitive information with discretion.
• Liaise with internal and external stakeholders.
• Assist with special projects and preparations.
• Handle expenses and invoices.
• Coordinate domestic and international travel.
• Collaborate with other EAs on broader projects.
• Provide general office support and event coordination.

Skills

C-suite support

Calendar management

Discretion

Communication

Organisational skills

Multitasking

Team collaboration

GSuite

Outlook

Excel

Tools

GSuite

Outlook

Word

PowerPoint

Excel

Job description

Job Title: Executive Assistant

Location: New York

Company: BritBox International

Reporting to: EVP, Business Operations

Contract Type: Full Time/ Perm

About Us

BBC Studios’ Direct-to-Consumer (DTC) business brings premium content directly to North American audiences through two distinctive streaming brands: BritBox and BBC Select.

BritBox, the ultimate streaming destination for British TV. We offer an unparalleled collection of thoughtfully curated entertainment—cleverly crafted and full of the charm, wit, and heart that define British storytelling.

Born from the BBC, our mission is to bring authentic British stories to our audiences. Launched in 2017, we are a small but mighty streamer that punches above our weight—available on every major platform and even featured among the bright lights of Times Square—and we’re just getting started.

BBC Select is a documentary streaming service that has been successfully operating since February 2021. It has established itself as the third-largest documentary streaming service in the US. With plans to expand through original commissions, territorial premieres, and new distribution platforms, BBC Select continues to serve a highly engaged audience that values educational, high-quality content. The integration of BBC Select into the DTC organization presents a strong opportunity to leverage shared capabilities, insights, and expertise to accelerate growth and enhance overall customer experience.

If you’re passionate about entertainment, thrive in a fast-paced environment, and want to play a meaningful role in our growth journey, this is your opportunity to be part of a dynamic Direct-to-Consumer business within BBC Studios, bringing the very best of British TV to fans everywhere.

Job Purpose

Provide full and comprehensive support to the Chief Product & Technology Officer and EVP, Business Operations including proactively managing busy calendars, meetings, expenses, travel and generally helping these executives manage their demanding workloads as effectively and efficiently as possible. As needed, position will also provide general office and team support to Sr. Executive Assistant and Office Manager.

Responsibilities

Executive Support:

• Coordinate complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Proactively problem solve and provide support to ensure day-to-day operations run smoothly.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Serve as a liaison between internal and external stakeholders, maintaining positive relationships and ensuring seamless communication.
• Assist in special projects and initiatives as assigned, demonstrating adaptability and a willingness to take on new challenges.
• Provide general administrative support, including managing expenses, processing invoices, and other ad hoc tasks as needed.
• Coordinate all domestic and international travel arrangements, managing multiple time zones with ease.
• Keep track of expense claims and ensure these are submitted quickly.
• Serve as a trusted partner and ambassador, maintaining positive relationships across the business and with external partners.

Other additional duties may include, but are not limited to:

• Provide ad hoc support in arranging large multi-departmental meetings.
• Assist with the production of presentations and/or material delivery.
• Ensure that meeting rooms are booked for meetings and set up as required.
• Act responsibly and maintain strict confidentiality at all times.
• Collaborate with existing EAs within BritBox and BBC Studios as and when needed on broader projects, events and wider team meetings.

General Office Support:

• Coordinate team lunches and events when needed, ensuring events run smoothly.
• Support global collaboration on employee engagement and cultural initiatives when needed.
• Provide operational support for day-to-day office experience needs and special projects.
• Help contribute to the development of creative ideas that foster an inclusive and positive company culture.
• Give assistance as needed to support evolving team and office priorities.

Knowledge and Experience

The role requires the following skills and capabilities:

• This is a busy role supporting the most senior executive within the BritBox team and requires a strong ability to prioritise tasks and work with agility and pace.
• The candidate must be highly organised and have a proven ability to work at speed and prioritise conflicting needs across a wide range of work.
• Demonstrated experience providing C-suite/Director-level EA support.
• Strong administrative skills, including meeting organisation and calendar management.
• Discretion and confidentiality are paramount; the ability to handle sensitive information with tact and diplomacy is essential.
• Must be calm, self-motivated and confident.
• Demonstrable ability to operate well within a team.
• Flexible and creative approach to problem solving.
• Proactive self-starter with initiative, accuracy and proven organisational skills.
• Ability to multitask and define priorities.
• Enthusiastic, efficient, positive and self-starting.
• Confident communicator with strong written skills and a good eye for detail.
• Ability to build relationships across departments, especially with other EAs.
• Technical skills: proficiency in GSuite, Outlook, Word, PowerPoint and Excel is essential.
• A good knowledge of BBCS as a business and a passion for British TV.
• Salary Range: $70 - 80K base salary + competitive benefits + bonus potential

Please note that the salary range is intended to give as an indicator of the salaries that could be attributed to the breadth or experience for a given role. All candidates will be measured based on their level of experience.

Our Values

Our BritBox Global Values not only represent our culture but also ensure that we have principles that shape everything we do. Defined by our employees, they are not just words on a page, but the foundation of how we work together, every day.

Our values have been cascaded into specific behaviours, which are embedded into all of our people processes, including hiring, onboarding, performance evaluation and feedback.

We are proud of our values and seek to hire people who resonate with them.

This job spec is not exhaustive and may change from time to time in line with the evolving nature of a dynamic and growing business.