Executive Assistant

CONFIDO; New York (NY); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Equity

Fully paid health coverage through AET

Top-tier dental and vision coverage

Carrot Fertility Pro

12 weeks of paid parental leave

Unlimited PTO

401(k) through Vestwell

Paid relocation support

Fully equipped workspace

Team perks

Job summary

Confido, the AI infrastructure powering modern CPG, is seeking an Executive Assistant to our Founder in New York City. You will be the essential operational partner, ensuring nothing slips through the cracks across schedules, investor communications, and strategic priorities.

This high-trust role offers outsized ownership as Confido rapidly scales, with opportunities to shape product, culture, and the company. If you thrive in fast-paced startups, we want to meet you.

Qualifications

• 5+ years in executive/leadership support roles (EA/PA).
• Ownership mindset with proactive problem solving.
• High attention to detail and structured processes.
• Discretion handling sensitive financial data and stakeholder relations.
• Excellent writing and critical thinking for investor correspondence.
• Strong prioritization and calmness in a fast‑paced startup.

Responsibilities

• Strategic partnership: act as trusted partner to the founder and anticipate needs.
• Calendar mastery: manage complex schedules and prepare for high-stakes meetings.
• Inbox triage: filter emails, flag urgent items, resolve routine matters with discretion.
• Workflow optimization: create templates and automations while ensuring confidentiality.
• Precision logistics: coordinate end-to-end travel and itineraries.
• Special projects: own ad-hoc initiatives as priorities shift.

Skills

Ownership mentality

Proactive problem solving

Attention to detail

Discretion & maturity

Exceptional writing

Prioritization under pressure

Job description

Confido is the AI infrastructure powering modern CPG — the platform that 200+ brands like OLIPOP, Simple Mills, Dr. Squatch, and Tropicana use to run everything from deductions to production planning. Finance, accounting, sales, and operations, unified in one system for the first time.

We're growing 5x year over year with a small team in New York City; the people who join now will shape the product, the culture, and the company itself.

If you want your work on shelves everywhere — and outsized ownership while you build — we'd love to meet you.

The Role

As the Executive Assistant to our Founder, Justin, you will provide core administrative support to keep leadership focused on Confido’s highest-leverage work. You will be the ultimate operational partner and gatekeeper who ensures absolutely nothing falls through the cracks across shifting schedules, investor communications, and strategic priorities. This is a high-trust, high-visibility seat making a direct contribution to Confido’s success as we rapidly scale our platform. If you thrive in fast-paced startup environments and take pride in executing details flawlessly, this role offers an incredible viewpoint at a fast-growing market leader.

What You Will Own

• Strategic Partnership: Serve as a trusted partner to Justin, anticipating administrative and operational needs before they are voiced.

• Calendar Mastery: Manage complex, rapidly shifting calendars and prepare the founder for high-stakes investor updates, board meetings, and candidate interviews.

• Inbox Triage: Own and filter incoming emails and communications, flagging urgent items while independently resolving routine matters with high discretion.

• Workflow Optimization: Create repeatable processes, templates, and automations that improve administrative efficiency while maintaining strict confidentiality.

• Precision Logistics: Coordinate end-to-end travel logistics, planning detailed itineraries down to the last variable.

• Special Projects: Adapt seamlessly to shifting startup priorities by owning ad-hoc administrative initiatives and special projects as needed.

What You’ll Need

• 5+ years of experience in dedicated support roles such as Executive Assistant, Personal Assistant, or Senior Leadership Assistant.

• An ownership mentality combined with a highly proactive, solutions-focused approach to daily problem-solving.

• Deep attention to detail and an innate love for structure—you actively make operational processes faster, smoother, and clearer.

• High discretion and maturity, with a proven ability to protect sensitive financial data and navigate complex stakeholder relationships.

• Exceptional writing and critical thinking skills, confident in handling high-stakes corporate and investor correspondence.

• Strong prioritization skills, remaining exceptionally calm and flexible under the natural pressures of a high-growth startup environment.

Nice to Have

• Prior experience working within a high-growth tech company, international startup, or CPG-adjacent ecosystem.

• A strong curiosity about or proven track record of using generative AI tools to streamline administrative tasks.

Perks + Benefits

• Equity — own a meaningful piece of the company you’re helping build

• Fully paid health coverage through Aetna — we cover 100% of employee premiums

• Top-tier dental and vision coverage through Guardian

• Carrot Fertility Pro — comprehensive fertility and family-forming support

• 12 weeks of paid parental leave

• Unlimited PTO — plus regular 4-day holiday weekends we actually take

• 401(k) through Vestwell

• Paid relocation support — we’ll help you make the move to NYC

• Fully equipped workspace from day one — laptop, monitor, keyboard, and a $200 stipend to personalize your setup

• Team perks — catered Friday lunches, team dinners, and unlimited coffee + snacks featuring products from the brands we work with

Confido provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.