Executive Assistant

Confido Health; New York (NY); On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Equity

Fully paid health coverage through AET

Top-tier dental and vision coverage

Carrot Fertility Pro

12 weeks of paid parental leave

Unlimited PTO

401(k) through Vestwell

Paid relocation support to NYC

Fully equipped workspace

Team perks

Job summary

Confido Health in New York City is seeking an Executive Assistant to the Founder to provide core administrative support, manage shifting schedules, investor communications, and strategic priorities. This high-trust role directly secures leadership efficiency while shaping Confido’s rapid growth.

This position requires exceptional writing, discretion, and ownership mindset, with the ability to streamline operations in a fast-paced startup environment and maintain confidentiality across multiple

Qualifications

• 5+ years in Executive/Personal Assistant or senior leadership support roles.
• Ownership mindset with proactive problem-solving approach.
• Deep attention to detail and structured workflows.
• High discretion handling sensitive data and investor comms.
• Excellent writing and thinking for corporate communications.
• Strong prioritization in a fast-growth startup environment.

Responsibilities

• Strategic Partnership: act as trusted partner to the Founder, anticipating needs before voiced.
• Calendar Mastery: manage complex, shifting calendars and prep for investor updates and interviews.
• Inbox Triage: filter emails, flag urgent items, resolve routine matters with discretion.
• Workflow Optimization: create templates and automations for efficiency and confidentiality.
• Precision Logistics: coordinate end-to-end travel with detailed itineraries.
• Special Projects: lead ad-hoc initiatives aligned with shifting startup priorities.

Skills

5+ years experience in EA roles

Ownership mindset

Attention to detail

Discretion and maturity

Exceptional writing

Prioritization under pressure

Job description

Confido is the AI infrastructure powering modern CPG — the platform that 200+ brands like OLIPOP, Simple Mills, Dr. Squatch, and Tropicana use to run everything from deductions to production planning. Finance, accounting, sales, and operations, unified in one system for the first time.

We're growing 5x year over year with a small team in New York City; the people who join now will shape the product, the culture, and the company itself.

If you want your work on shelves everywhere — and outsized ownership while you build — we'd love to meet you.

The Role

As the Executive Assistant to our Founder, Justin, you will provide core administrative support to keep leadership focused on Confido’s highest-leverage work. You will be the ultimate operational partner and gatekeeper who ensures absolutely nothing falls through the cracks across shifting schedules, investor communications, and strategic priorities. This is a high-trust, high-visibility seat making a direct contribution to Confido’s success as we rapidly scale our platform. If you thrive in fast-paced startup environments and take pride in executing details flawlessly, this role offers an incredible vista point at a fast-growing market leader.

What You Will Own

• Strategic Partnership: Serve as a trusted partner to Justin, anticipating administrative and operational needs before they are voiced.

• Calendar Mastery: Manage complex, rapidly shifting calendars and prepare the founder for high-stakes investor updates, board meetings, and candidate interviews.

• Inbox Triage: Own and filter incoming emails and communications, flagging urgent items while independently resolving routine matters with high discretion.

• Workflow Optimization: Create repeatable processes, templates, and automations that improve administrative efficiency while maintaining strict confidentiality.

• Precision Logistics: Coordinate end-to-end travel logistics, planning detailed itineraries down to the last variable.

• Special Projects: Adapt seamlessly to shifting startup priorities by owning ad-hoc administrative initiatives and special projects as needed.

What You’ll Need

• 5+ years of experience in dedicated support roles such as Executive Assistant, Personal Assistant, or Senior Leadership Assistant.

• An ownership mentality combined with a highly proactive, solutions-focused approach to daily problem-solving.

• Deep attention to detail and an innate love for structure—you actively make operational processes faster, smoother, and clearer.

• High discretion and maturity, with a proven ability to protect sensitive financial data and navigate complex stakeholder relationships.

• Exceptional writing and critical thinking skills, confident in handling high-stakes corporate and investor correspondence.

• Strong prioritization skills, remaining exceptionally calm and flexible under the natural pressures of a high-growth startup environment.

Nice to Have

• Prior experience working within a high-growth tech company, international startup, or CPG-adjacent ecosystem.

• A strong curiosity about or proven track record of using generative AI tools to streamline administrative tasks.

Perks + Benefits

• Equity — own a meaningful piece of the company you’re helping build

• Fully paid health coverage through Aetna — we cover 100% of employee premiums

• Top-tier dental and vision coverage through Guardian

• Carrot Fertility Pro — comprehensive fertility and family-forming support

• 12 weeks of paid parental leave

• Unlimited PTO — plus regular 4-day holiday weekends we actually take

• 401(k) through Vestwell

• Paid relocation support — we’ll help you make the move to NYC

• Fully equipped workspace from day one — laptop, monitor, keyboard, and a $200 stipend to personalize your setup

• Team perks — catered Friday lunches, team dinners, and unlimited coffee + snacks featuring products from the brands we work with

Confido provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.