Executive Assistant

Eastdil Secured, L.L.C.; New York (NY); On-site; USD 88,000 - 151,000; Full time

Job summary

A leading global real estate investment bank seeks an Executive Administrator for their New York office. This full-time role provides extensive support to senior executives and involves coordinating complex schedules, managing events, and ensuring smooth administrative operations. Candidates should be highly organized, emotionally intelligent, and proficient in MS Office. The position offers an opportunity to thrive in a dynamic and collaborative environment.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Qualifications

• 7+ years of corporate experience with senior-level executives.
• Expert-level written and verbal communication skills.
• Proven ability to manage complex calendars and expenses.

Responsibilities

• Provide administrative support to senior executives and deal teams.
• Schedule and coordinate meetings and events.
• Manage travel arrangements and expenses for executives.

Skills

Organizational skills

Emotional intelligence

Communication skills

Problem-solving

Customer service

Attention to detail

Team collaboration

Education

Bachelor’s Degree

Tools

MS Office

Microsoft TEAMS

Zoom

Concur

Job description

3 weeks ago Be among the first 25 applicants

Direct message the job poster from Eastdil Secured

Talent Acquisition | Global Recruitment Strategies | Tech & Non Tech | Building High-Performing Teams with Unconscious Bias Expertise

Overview

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world’s most dynamic transactions.

At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.

This position is a full-time, in-person, role in our New York office. An Executive Administrator with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides complex and extensive administrative support to senior level executives as well as support to a broader deal team. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential Functions

• Provide comprehensive administrative support to Managing Directors and deal team with complex needs, including a high volume of travel, itineraries, agendas, and an extremely complex calendar of meetings
• Work closely with Managing Directors and deal team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Act as a “barometer”: having a sense for the issues taking place in the environment and keeping the executives updated as needed
• Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs
• Establish and implement team scheduling best practices for Managing Directors and broader deal team by leveraging ES software and applications.
• Carry out a broad variety of administrative tasks in addition to managing time and travel, including completing expense reports, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment where Managing Directors and/or deal team is lead, in accordance with gift and entertainment policies and procedures
• Successfully complete all aspects of deliverables with a proactive, hands-on, solutions-oriented approach
• Provide “Gatekeeper” role, while proactively managing schedules to drive communication and collaboration across teams and offices
• Act as occasional back-up support to other Executive Assistants, including supporting the transaction process
• Collaborate with business operations teams across multiple offices
• Complete personal requests as needed (personal travel, errands, etc.)

Event and Conference Management

• Lead the planning and execution process for small local events led by Managing Directors or deal team members (closing dinners, small happy hours, golf outings, etc.)
• Orchestrate complex internal and external events, conferences, and dinners that require long-term planning and strong project management skills

Deal Administration

• Provide executive deal administrative support as needed to Managing Directors and deal team
• Support Managing Directors and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed
• Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc.

Education and Qualifications

• Bachelor’s Degree, preferred
• 7+ years of experience in a corporate environment working with senior-level executives

Experience, Skills, and Competencies Required

• Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• High level emotional intelligence and interpersonal skills with the ability to build relationships across the broader team and firm
• Expert-level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsiveness
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Highly resourceful team-player and forward-looking thinker, who actively seeks opportunities and proposes solutions
• Experience coordinating complex calendars & managing expenses for multiple team members
• Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Apple device required for remote connectivity
• Concur expense management and travel booking experience a plus

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Real Estate, and Investment Banking

Referrals increase your chances of interviewing at Eastdil Secured by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Get notified when a new job is posted.

Sign in to set job alerts for “Executive Assistant” roles.

Executive Assistant - Global Brand & Communications

New York, United States $88,000.00-$151,000.00 2 days ago

Executive Assistant, Wholesale & Licensing

Executive Assistant, Private Equity - Leading Global Investment Company

New York, United States $95,000.00-$105,000.00 2 weeks ago

Executive Assistant for Growth Equity Investment Firm

New York, NY $90,000.00-$110,000.00 1 day ago

New York, NY $101,300.00-$137,000.00 1 week ago

Executive Assistant to Chief Growth Officer and Business Leader

New York, NY $110,000.00-$130,000.00 2 weeks ago

Executive Assistant, Strategic & Media Group Communications

New York, NY $60,000.00-$80,000.00 5 days ago

New York, NY $60,000.00-$70,000.00 3 weeks ago

New York, NY $125,000.00-$150,000.00 1 week ago

New York, NY $75,000.00-$100,000.00 2 days ago

New York, NY $101,300.00-$137,000.00 5 hours ago

New York, NY $140,000.00-$160,000.00 1 day ago

New York, NY $70,000.00-$100,000.00 2 weeks ago

New York, United States $90,000.00-$110,000.00 1 week ago

Executive Assistant to Investor Relations

New York, NY $90,000.00-$140,000.00 5 days ago

New York, United States $85,000.00-$125,000.00 1 week ago

New York, NY $100,000.00-$125,000.00 2 weeks ago

Executive Assistant to Portfolio Managers/Investment Team - Global Alternative Investment Manager

New York, NY $90,000.00-$120,000.00 2 weeks ago

Sr Executive Assistant Business Partner I

New York, NY $137,000.00-$152,000.00 1 week ago

New York, NY $105,000.00-$130,000.00 2 weeks ago

Executive Assistant, Media & Digital Strategies

New York, NY $85,000.00-$110,000.00 2 weeks ago

Executive Assistant - Investment and Technology Development Firm

Manhattan, NY $120,000.00-$140,000.00 2 days ago

New York, United States $80,000.00-$90,000.00 1 week ago

New York, NY $85,000.00-$100,000.00 21 hours ago

Executive Assistant -Global Hedge Fund - 150-175K+ base plus bonus - Bachelors' degree required.

New York, NY $85,000.00-$95,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.