Executive Assistant

Green Key Resources; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Green Key Resources is seeking an Executive Assistant for a client in the architecture space. The ideal candidate has 3+ years of executive support experience and a preference for candidates with background in architecture, design, or engineering.

Salary range is 75k–85k, and hours are 9am–6pm. The role includes maintaining logs for business development, contracts and proposals, preparing drafts, coordinating insurance-related documentation, and supporting leadership with operations.

Qualifications

• Bachelor’s degree preferred, with 3-5 years of relevant experience in administrative roles.
• Exceptional communication, organizational, and time management skills.
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, Excel, and Adobe Acrobat.
• Experience in Architecture, Engineering, Construction, or Real Estate environments is highly preferred.
• Strong editing, proofreading, and grammar skills for document preparation.

Responsibilities

• Assist with facility security clearance activities and related documentation.
• Maintain logs for business development, contracts, and proposals, initiating drafts as required.
• Coordinate insurance-related documentation and responses to legal proceedings.
• Perform data entry into project management software with precision and accuracy.
• Develop organizational standards and protocols, collaborating with other Principals.
• Schedule and organize meetings with staff and leadership for operational discussions.
• Coordinate travel arrangements and ensure logistical support for business activities.

Skills

Executive support

Calendar management

Communication

Organization

Time management

Travel planning

Education

Bachelor’s degree

3-5 years experience

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

Adobe Acrobat

Job description

Client in the architecture space is seeking an Executive Assistant to join their firm. Must have 3+ years of experience with executive support. Must have experience out of architecture, design or engineering.

Salary range: 75k - 85k

Hours: 9am - 6pm

• Assist with facility security clearance activities and related documentation.
• Maintain logs for business development, contracts, and proposals, initiating drafts as required.
• Coordinate insurance-related documentation and responses to legal proceedings.
• Perform data entry into project management software with precision and accuracy.
• Develop organizational standards and protocols, collaborating with other Principals.
• Schedule and organize meetings with staff and leadership for operational discussions.
• Coordinate travel arrangements and ensure logistical support for business activities.

Executive Assistant Job Requirements

• Bachelor’s degree preferred, with 3-5 years of relevant experience in administrative roles.
• Exceptional communication, organizational, and time management skills.
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, Excel, and Adobe Acrobat.
• Experience in Architecture, Engineering, Construction, or Real Estate environments is highly preferred.
• Strong editing, proofreading, and grammar skills for document preparation.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional attitude with a collaborative approach to teamwork.
• Adaptability and resourcefulness in dynamic work environments.