Executive Assistant

National Bank of Canada; New York (NY); Hybrid; USD 75,000 - 90,000; Full time

Job summary

National Bank of Canada is seeking an Executive Assistant to support Managing Directors in New York. The role involves managing schedules, organizing meetings, and facilitating communication across teams. With a focus on organizational excellence and proactivity, this position offers competitive wages and benefits in a hybrid work environment.

Benefits

401(k) retirement plan participation with employer matching

Flexible spending accounts for healthcare

Employee and Family Assistance Program

Flexible PTO and company paid holidays

Paid parental leave

Wellness fund

Short and Long Term Disability

Basic and Buy-Up Life Insurance

Qualifications

• 3+ years of experience in a corporate setting.
• In-depth knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.

Responsibilities

• Manage agendas and correspondences for Managing Directors.
• Coordinate travel and prepare expense reports.
• Interact confidentially with clients and internal members.

Skills

Organizational Skills

Communication Skills

Proactivity

Analytical Skills

Education

Associate or Bachelor’s degree

Tools

Microsoft Office Suite

Concur

Job description

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means participating in the transformation and having a direct impact on clients. As Executive Assistant, you will act as a partner and strategic ally to the Managing Directors and Co-Head in carrying out various tasks, so as to optimize their time and facilitate the achievement business line objectives. You will join a growing team at our New-York location and will be part of a team of more than 20 assistants and coordinators across the corporate investment franchise.

Your role

• Proactively manage the agenda of the Managing Directors and Co-Head, organize meetings, manage emails/correspondence; prioritize and delegate tasks when necessary and follow up on action items
• Coordinate travel/business trips; prepare expense reports and reimbursement requests
• Coordinate internal/committee meetings, documents and follow up on action items
• Interact confidentially with external clients, various Bank departments, and internal members on numerous department-related files
• Write, or revise internal and external communications
• Provide support for philanthropic involvement; help with solicitation and deadline follow-up
• Coordinate approvals for requests for donations, sponsorships and events
• Work in collaboration with the administrative team in improving the administrative functioning of the service and the development of internal procedures and processes
• Coordinate activities related to employee hiring and departure processes (IT and HR requests)
• Participate in special projects when required

You will be based in New-York and will work with a growing team of 8 investment banking professionals. You will collaborate closely with a team of Executive Assistants and Coordinators located in our various offices and report to the Director, Business Management.

We want to contribute to your quality of life by offering you as much flexibility as possible in your

work. For example, we offer hybrid work (remote and in the office), work schedule arrangements to help you achieve work/life balance and flexible leave that you can take when it’s important to you.

Basic Requirements:

• Associate or Bachelor’s degree
• 3+ years of relative experience in a corporate setting
• In-depth knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Experience using Concur preferred
• Ability to adapt quickly; proactivity and good collaborative approach
• Excellent written, verbal and communication skills
• Strong organizational and time-management skills, be able to prioritize tasks effectively
• Excellent analytical skills and sense of initiative

The base wage range for this position based in our New York City Office is targeted at $75,000 - $90,000 per year.

The amounts indicated in this job offer are in U.S. dollars.

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.

* 401(k) retirement plan participation with employer matching contribution

* Flexible spending accounts for healthcare and dependent care

* Employee and Family Assistance Program

* Flexible PTO and company paid holidays

* Paid parental leave

* Wellness fund

* Short and Long Term Disability

* Basic and Buy-Up Life Insurance

* And more.

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

We're putting people first

We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees.

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?

Come live your ambitions with us!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Banking

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