EXECUTIVE ASSISTANT

The Mom Project; New Haven (CT); Remote; USD 25,000 - 40,000; Part time

Job summary

Join a nonprofit organization as an Executive Assistant providing high-level administrative support. You will manage schedules, assist with special projects, and facilitate communication across our team and stakeholders. This part-time role involves coordinating events and maintaining records, making it ideal for someone with strong organizational skills and a passion for helping military members transition to careers in public service.

Qualifications

• 3-5 years as an executive assistant or similar role, preferably in a nonprofit.
• Bachelor's degree in a related field preferred.

Responsibilities

• Manage the organization’s calendar and schedule meetings.
• Draft and manage correspondence for the President and Program Director.
• Prepare agendas and materials for board meetings.

Skills

Organizational skills

Communication

Time management

Professionalism

Education

Bachelor's degree in Business Administration

Bachelor's degree in Nonprofit Management

Tools

Google Workspace

Asana

Job description

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Job Details

Title: Executive Assistant

Location: Remote, ideally based in Cheshire, CT

Type: Part-Time (20-30 hours/week)

About Us

We are a nonprofit organization based in Cheshire, CT, dedicated to helping military members transition to careers as first responders. Our mission is to support these individuals through resources, counseling, and advocacy, ensuring a seamless transition and continued service to the community.

Position Summary

The Executive Assistant supports our organization by providing high-level administrative assistance, ensuring effective communication and smooth operations.

Key Responsibilities

• Manage the organization’s calendar, including scheduling meetings, appointments, and travel.
• Draft, review, and manage correspondence on behalf of the President & Program Director.
• Prepare agendas, briefing materials, and minutes; follow up on action items.
• Assist with special projects, research, and reports as directed.
• Serve as liaison between the President and board members, donors, partners, and staff.
• Coordinate events, fundraisers, and public appearances involving the President.
• Maintain confidential files and records, ensuring compliance.
• Prepare materials for board meetings and coordinate logistics.
• Handle inquiries and issues efficiently, using discretion and initiative.

Qualifications

Education: Bachelor's degree in Business Administration, Nonprofit Management, or related field preferred.

Experience: 3-5 years as an executive assistant or similar role, preferably in a nonprofit.

Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Asana, and relevant software.
• Interpersonal skills and stakeholder relationship-building ability.
• Ability to multitask and prioritize effectively.
• Professionalism and attention to detail.

Application Process

Submit your resume, cover letter, and three professional references.

Additional Information

Seniority level: Mid-Senior level

Employment type: Contract

Job function: Administrative, Technology, Information and Internet