Executive Assistant

Laydon Industries, LLC; New Haven (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

Laydon Industries, LLC in New Haven, CT is seeking an on-site Executive Assistant to provide high-level administrative support to company leadership. You will manage calendars, schedule meetings, draft correspondence, and coordinate internal and external communications to ensure smooth operations.

Day-to-day responsibilities include handling confidential information, organizing documents, supporting travel arrangements, and collaborating with administrative staff to keep executive priorities on

Qualifications

• Experience in high-level administrative support, including calendar management and document organization.
• Experience with executive support tasks such as meeting coordination, travel arrangements, and handling confidential information.
• Excellent written and verbal communication, interacting professionally with internal and external stakeholders.
• Proficiency with office productivity software (e.g., Microsoft Office) and ability to learn new systems.
• Strong attention to detail, organizational skills, and ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated reliability, professional judgement, and proactive problem-solving.
• Previous experience supporting executives or senior leaders; experience in construction or related industries is a plus.

Responsibilities

• Manage executive calendars and schedule meetings.
• Draft correspondence and organize documents.
• Coordinate internal and external communications and handle confidential information.
• Support travel arrangements and meeting logistics.
• Collaborate with administrative staff to ensure smooth office operations.

Skills

Calendar management

Document organization

Executive support tasks

Communication skills

Office productivity software

Attention to detail

Reliability

Professional judgement

Problem solving

Tools

Microsoft Office

Job description

Company Description

Laydon Industries, LLC is a third-generation general contractor specializing in heavy civil construction with a strong focus on underground utility infrastructure. The company is recognized as one of the most diverse self-performing general contractors in Connecticut. Laydon Industries delivers a broad range of services that support public and private infrastructure projects. The team is known for its “one call does it all” approach, providing clients with comprehensive solutions from planning through completion. Individuals joining Laydon Industries can expect to work in a dynamic, growth-oriented environment that values reliability, safety, and quality workmanship.

Role Description

The Executive Assistant role at Laydon Industries, LLC is a full-time, on-site position based in New Haven, CT. The Executive Assistant will provide high-level administrative support to company leadership, including managing calendars, scheduling meetings, and coordinating internal and external communications. Day-to-day tasks include preparing and organizing documents, drafting correspondence, maintaining records, and handling confidential information with discretion, especially when dealing with personal errands and familial matters. The Executive Assistant will collaborate with other administrative staff to ensure smooth office operations and timely completion of executive priorities.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and general Administrative Assistance skills, including calendar management and document organization.
• Candidates should possess experience with Executive Support tasks such as meeting coordination, travel arrangements, and handling confidential information.
• Candidates should possess excellent Communication skills, both written and verbal, and the ability to interact professionally with internal and external stakeholders.
• Proficiency with office productivity software (e.g., Microsoft Office or similar tools) and comfort with learning new systems.
• Strong attention to detail, organizational skills, and the ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated reliability, professional judgement, and a proactive approach to problem-solving.
• Previous experience supporting executives or senior leaders; experience in construction or related industries is a plus.