EXECUTIVE ASSISTANT

Hermitage Hall; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Hermitage Hall is seeking an Executive Assistant to support the Senior Vice President and leadership team. This role involves high-level administrative support, project management, and coordination to oversee key initiatives. The ideal candidate will possess administrative skills, relevant experience, and a Bachelor's degree is preferred.

Benefits

Competitive Compensation & Generous Paid Time Off

Excellent Medical, Dental, Vision and Prescription Drug Plans

401(K) with company match

Career development opportunities within UHS

Qualifications

• 1-3 years Executive Assistant or related experience required.
• Healthcare EA experience preferred.
• Working knowledge of behavioral health management is preferred.

Responsibilities

• Provide day-to-day administrative support to the SVP.
• Prepare and process expense reports accurately.
• Track project deadlines and assist in project management tasks.

Skills

Analytical skills

Administrative skills

Education

Bachelor's Degree

High School Diploma/GED

Job description

Responsibilities

Hermitage Hallis one of Middle Tennessee's largest stand-alone psychiatric residential treatment Hospitals. has provided services to families for over 30 years. Licensed by Tennessee Department of Mental Health and Substance Abuse Services as a mental health residential treatment center for adolescents.Located southwest of downtown Nashville, off I-65 at the Wedgewood exit, away from the congestion of downtown Nashville, our team of over 130 high quality employees describe working here as family oriented, therapeutic, value clarifying.Our nurses, mental health assistants, psychiatrist, and therapist serve hundreds of adolescents annually, with the common goal of treating and healing trauma and building resiliency in adolescents.

The Executive Assistant position supports the Senior Vice President and broader leadership team. This role is a combination of the Executive Assistant function of high-level administrative support with additional support of Project Management and Coordination.

Job Duties/Responsibilities:

• Provide day-to-day administrative support to the SVP, including calendar management, meeting coordination, & travel arrangements.
• Take clear, actionable notes in leadership and cross-functional meetings.
• Prepare and process expense reports accurately and in a timely manner.
• Track project deadlines, compile data and assist in project management tasks.
• Lead planning & tracking of key initiatives in the Division.
• Develop project scopes, goals, timelines & performance indicators.
• Prepare dashboards, progress reports, and impact summaries for Divisional Leaders and support staff.
• Identify project risks, coordinate resources & ensure timely execution.
• Serve as project liaison between Divisional leaders, facility staff & additional stakeholders.
  

Benefit Highlights:

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries! · More information is available on our Benefits Guest Website: benefits.uhsguest.com

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the World’s Most Admired Companies by Fortune; listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points,

an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

Qualifications

Requirements:

• High School Diploma/GED required, Bachelor's Degree is preferred.
• 1-3 years Executive Assistant or related experience required, Healthcare EA experience preferred.
• A working knowledge of behavioral health management preferred.
• Ability to manage multiple priorities and a strong mix of analytical and administrative skills required.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

Avoid and Report Recruitment Scams

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

Pay Transparency:

To encourage pay transparency, promote pay equity, and proactively address regulations, UHS and all our subsidiaries will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. Salary offers may be based on key factors such as education and related experience.