Executive Assistant

UNC REX Healthcare; Morrisville (NC); Hybrid; USD 29,000 - 41,000; Full time

Job summary

UNC Health in Morrisville, NC is seeking an Executive Assistant to support the NC ROOTS Region 4 Hub leadership. The role includes managing calendars, coordinating meetings and travel, preparing correspondence and reports, and presenting meeting materials for senior leaders.

The ideal candidate has two years of progressive clerical experience, a high school diploma or GED, and the ability to handle confidential information with discretion.

Qualifications

• Two (2) years of progressive experience in a clerical, administrative or office management role.
• High School diploma or GED.

Responsibilities

• Serves as primary assistant to a Director. Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information
• Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information
• Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed
• Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.
• Monitors and maintains administrative office budget.

Skills

Calendar management

Executive support

Communication

Office software

Education

High School diploma or GED

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

This position supports UNC Health's participation in the North Carolina Rural Organizations Orchestrating Transformation for Sustainability (ROOTS) Hub as part of the State's Rural Health Transformation Program. UNC Health has been selected to serve as the NC ROOTS Region 4 Hub Lead by the North Carolina Department of Health and Human Services (NCDHHS), collaborating with community organizations, healthcare providers, and regional partners to improve the health and well-being of rural populations across Region 4 and throughout North Carolina. This role contributes to initiatives that strengthen rural health infrastructure, advance community partnerships, improve access to care, and support sustainable solutions that address the unique needs of rural communities. In support of these efforts, the Executive Assistant provides high-level administrative and operational support to executive leadership responsible for the NC ROOTS Region 4 Hub. This position serves as a trusted partner by managing complex calendars, coordinating meetings and travel, preparing correspondence, reports, presentations, and meeting materials, and handling highly confidential information with discretion and professionalism.

The Executive Assistant facilitates communication across UNC Health leaders, community organizations, healthcare providers, regional partners, and state agencies, ensuring efficient coordination of priorities and seamless support for strategic initiatives that advance the mission of the NC ROOTS Region 4 Hub. The ideal candidate will have prior executive assistant experience supporting senior leaders in a complex organization.

This position operates on a hybrid work schedule and requires regular onsite presence to support executive leadership, meetings, and business operations.

Responsibilities

• 1. Serves as primary assistant to a Director. Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information
• 2. Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information
• 3. Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
• 4. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed
• 5. Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.
• 6. Monitors and maintains administrative office budget.

Other Information

Education Requirements

• High School diploma or GED

Licensure/Certification Requirements

• No licensure or certification required.

Professional Experience Requirements

• Two (2) years of progressive experience in a clerical, administrative or office management role.

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: NC ROOTS Grant

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$20.74 - $29.52 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: No

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities.