Executive Assistant

schumacher; Miami Beach (FL); On-site; USD 33,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company match

Paid time off

Job summary

SCP Health seeks an experienced administrative professional to screen calls, coordinate leadership schedules, and manage documentation at the Mount Sinai Medical Center – Miami Beach location. The role emphasizes precision, calendar management, and data reporting using Microsoft Office tools.

Applicants should have at least 4 years in medical administration, excellent organizational skills, and strong communication ability to support clinical leaders and diverse teams.

Qualifications

• High School Diploma required.
• 4+ years of administrative experience in medical practice, hospital, or clinical setting.
• Experience with scheduling, reporting, and document management.

Responsibilities

• Screen and direct all calls coming into the office.
• Coordinate medical leadership schedule of appointments and meetings.
• Transcription and general correspondence as needed.
• Prepare reports and maintain files both in hard copy and electronically.
• Update facility contacts in Salesforce and run basic data reports.

Skills

Organizational skills

Communication

Attention to detail

Education

High School Diploma

Tools

Salesforce

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

At SCP Health, what you do matters

As part of the SCP Health team, you have an opportunity to make a difference. At our core, we work to bring hospitals and healers together in the pursuit of clinical effectiveness. With a portfolio of over 8 million patients, 7500 providers, 30 states, and 400 healthcare facilities, SCP Health is a leader in clinical practice management spanning the entire continuum of care, including emergency medicine, hospital medicine, wellness, telemedicine, intensive care, and ambulatory care.

Why you will love working here:

• Strong track record of providing excellent work/life balance.
• Comprehensive benefits package and competitive compensation.
• Commitment to fostering an inclusive culture of belonging and empowerment through our core values - collaboration, courage, agility, and respect.

Responsibilities:

• Screen and direct all calls coming into the office
• Coordinate medical leadership schedule of appointments, meetings, etc.
• Transcription, general correspondence as needed
• Organize and assist in coordinating socials, meetings, conference calls and other special events
• Responsible for completing daily volume reports and trends as needed necessary by on-site Medical Director(s)
• Place reminder calls to physicians and key players at the hospitals for monthly and quarterly meetings and conference calls
• Coordinate and record all clinician CME and other required documents by the company and/or the facility
• Record minutes for meetings and conference calls
• Establish and maintain files both hard copy and electronically
• Screen, re-direct, and assist callers - patient complaints, physicians with questions, physician payroll errors, hospitals requesting information
• Assist Regional Clinical Performance Advisors with various mail outs, phone calls, etc. for the facility
• Performs general duties such as typing, operating office machines, ordering supplies and materials, etc.
• Update facility contacts and account/hospital team in Salesforce
• Create and maintain graphs and spreadsheets as needed to analyze and report data.
• Prepare reports/letter in Microsoft Word, Excel and PowerPoint.
• Assists with any special projects and other duties that arise.
• Run reports and data from the EMR.
• Any other duties deemed necessary by management.

Knowledge, Skills, and Abilities:

• Exceptional organizational skills
• Ability to communicate effectively with all levels
• Excellent working knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Exceptional attention to detail.

EDUCATION:

High School Diploma, required.

WORK EXPERIENCE/QUALIFICATIONS:

4+ years of applicable administrative experience, preferably in medical practice, hospital, or other clinical environment.

CERTIFICATES AND LICENSES:

None Required

LOCATION:

Mount Sinai Medical Center - Miami Beach, FL

Pay Range:

24.00 - 35.00 USD per hour This range represents the anticipated base salary for this role. Actual compensation will be determined based on experience, qualifications, and internal equity considerations.

Benefits:

We offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance, including medical dental, vision insurance, a 401(k) plan with a company match, paid time off and holidays, professional development support, and employee wellness resources.

Visit our website for further information. https://myscpbenefits.com/