Executive Assistant

Kaseya Careers; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

Kaseya is seeking an organized Executive Assistant to support two Vice Presidents in the Go‑to‑Market organization in Miami. You will manage calendars, travel, and meeting logistics, anticipating needs and coordinating with Sales, Finance, Marketing, and Operations teams to surface critical updates.

Ideal candidates will have a proven track record supporting senior leaders in fast‑paced SaaS environments, with strong communication, discretion, and project coordination skills.

Qualifications

• 2–4 years of experience in Executive/Administrative support or similar role.
• Experience supporting leaders in a fast-paced Sales or GTM environment.
• Strong calendar, travel management, and meeting logistics skills.
• Excellent written and verbal communication with senior stakeholders.
• Discretion and handling of confidential information with good judgment.

Responsibilities

• Manage complex executive calendars, travel arrangements, meeting logistics, and priorities for two VP-level GTM leaders.
• Proactively align executives' time to high-value activities and resolve scheduling conflicts.
• Coordinate agendas, pre-reads, presentations, and briefing materials for key meetings.
• Organize leadership and GTM meetings, track actions, and ensure follow-through.
• Draft and refine executive communications for internal and external audiences.
• Collaborate with Sales, Finance, Marketing, Operations, and Customer Success to surface updates and risks.
• Serve as liaison, handling sensitive information with discretion and professionalism.
• Support special projects, manage timelines, and drive timely progress.

Job description

About Kaseya

Kaseya is the leading provider of AI-powered IT management and cybersecurity software, serving Managed Service Providers (MSPs) and internal IT organizations worldwide. Our comprehensive platform helps organizations efficiently manage, secure, and automate their IT environments, driving operational efficiency and long‑term business success.

Backed by Insight Partners, a leading global software investor, Kaseya has experienced sustained double‑digit growth and continues to expand its global footprint. Today, Kaseya supports customers in more than 20 countries and manages over 15 million endpoints worldwide.

Founded in 2000, Kaseya has built a culture centered around innovation, accountability, and results. We are a high‑growth, high‑performance organization that values individuals who are driven, adaptable, and committed to delivering exceptional outcomes for our customers and teammates alike.

At Kaseya, success comes from embracing challenges, moving with urgency, and continuously raising the bar.

Position Summary

Kaseya is looking for a highly organized and proactive Executive Assistant to support two Vice President-level leaders within our Go-to-Market (GTM) organization. This role will provide high-quality executive support while helping coordinate priorities, meetings, communications, and business activities across the GTM organization.

The ideal candidate has experience supporting leaders in a fast-paced environment and a strong understanding of how a sales or GTM organization operates. They are proactive, detail-oriented, and able to anticipate needs, manage competing priorities, and communicate effectively with senior leaders and cross‑functional stakeholders.

This is an opportunity for an experienced Executive Assistant to expand beyond traditional administrative support and develop into a trusted business partner to GTM leadership.

Key Responsibilities

• Manage complex and changing executive calendars, travel arrangements, meeting logistics, and scheduling priorities for two VP-level GTM leaders.
• Proactively manage executive time by understanding priorities, resolving scheduling conflicts, and ensuring time is focused on high-value business activities.
• Develop a strong understanding of the GTM organization, including sales priorities, business reviews, revenue objectives, customer engagements, and cross‑functional dependencies.
• Prepare executives for key meetings by coordinating agendas, pre-reads, presentations, briefing materials, and other executive‑ready content.
• Coordinate leadership meetings, sales meetings, business reviews, and recurring GTM meetings, ensuring agendas, participants, materials, and follow‑up actions are organized and completed.
• Track decisions, commitments, and action items from leadership meetings and help ensure appropriate follow‑through.
• Draft, edit, and refine executive communications for internal and external audiences.
• Partner with Sales, Finance, Marketing, Operations, Customer Success, and other teams to coordinate information and surface important updates, risks, and dependencies.
• Serve as a professional liaison between the executives and internal and external stakeholders, handling sensitive and confidential information appropriately.
• Anticipate executive needs and proactively identify opportunities to improve organization, communication, and efficiency.
• Support special projects and strategic initiatives by coordinating stakeholders, managing timelines, and driving follow‑through.
• Maintain a high level of professionalism, responsiveness, and discretion when representing the executives and their priorities.

Required Qualifications

• 2–4 years of experience in an Executive Assistant, Administrative Assistant, Sales Operations, Business Operations, or similar role.
• Experience supporting leaders or teams within a Sales, Go‑to‑Market, Revenue, SaaS, or similarly fast‑paced business environment.
• Understanding of sales organization structures, business rhythms, and common GTM priorities.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Demonstrated ability to manage calendars, meetings, travel, and competing scheduling priorities.
• Strong written and verbal communication skills, with the ability to communicate professionally with senior leaders and cross‑functional stakeholders.
• Ability to handle confidential and sensitive information with discretion and sound judgment.
• Proactive approach to problem‑solving, with the ability to anticipate needs and take action without constant direction.
• Proficiency with Microsoft Office, Zoom, and other productivity and collaboration tools.

Preferred Qualifications

• Experience supporting VP-level or other senior leaders.
• Experience in a high‑growth technology, SaaS, or sales‑driven organization.
• Experience coordinating QBRs, sales meetings, pipeline reviews, leadership meetings, or other GTM business cadences.
• Experience preparing presentations, meeting materials, reports, or executive briefings.
• Experience working cross‑functionally with Sales, Finance, Marketing, Operations, or Customer Success teams.
• Strong business acumen and interest in developing a deeper understanding of GTM operations and revenue organizations.
• Ability to work effectively in a fast‑paced environment where priorities and schedules may change quickly.
• Demonstrated ability to build strong relationships, exercise good judgment, and maintain professionalism with senior stakeholders.

Additional information

Kaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.