Executive Assistant

A Hiring Company; Mechanicsburg (Cumberland County); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Robust retirement savings plan

11 Paid Holidays

Paid Vacation and Sick Days

Flexible Work Schedules

Education benefits for staff and dependents

Job summary

A resource management organization in Mechanicsburg is looking for an Executive Assistant to provide advanced professional support to management. The role includes high-level administrative tasks, meeting management, and requires effective communication skills. Applicants should possess an associate's degree or equivalent experience, and be comfortable working in a hybrid arrangement. Benefits include a robust retirement savings plan and various paid leave options.

Qualifications

• Associates degree or 5 years equivalent experience required.
• Excellent interpersonal communication, writing, problem solving, coordination, meeting management, customer service, and computer skills.
• Ability to work and prioritize tasks independently.

Responsibilities

• Provide high level administrative, customer service, and technical support.
• Assist with executive level meeting management, maintaining confidentiality.
• Coordinate scheduling, communications, and task prioritization.

Skills

Interpersonal communication

Problem solving

Meeting management

Customer service

Computer skills

Education

Associates degree or 5 years equivalent experience

Job description

Executive Assistant – A Hiring Company (Mechanicsburg, PA)

Role: Executive Assistant

The Executive Assistant will provide advanced level professional customer service, administrative and technical support to the Director and Assistant Director of the Pennsylvania Child Welfare Resource Center (Resource Center), external partners, and outside agencies. The Executive Assistant functions as a team member of the Administrative Department of the Resource Center. The Executive Assistant provides high level assistance to the Director and Assistant Director, which includes complex duties and handling confidential information. The Executive Assistant is responsible for executive level meeting management for both the senior management at the Resource Center and state level projects. It is the expectation of this position to maintain confidentiality, with experience in advanced level meeting management.

Responsibilities

• Provide high level administrative, customer service, and technical support to the Director and Assistant Director and external partners.
• Assist with executive level meeting management for Resource Center and state level projects, maintaining confidentiality and discretion.
• Coordinate scheduling, communications, and task prioritization; support complex duties as needed.

Qualifications

• Associates degree or 5 years equivalent experience required.
• Excellent interpersonal communication, writing, problem solving, coordination, meeting management, customer service, and computer skills.
• Ability to work and prioritize tasks independently.

Work Arrangement

The Resource Center operates in a hybrid work approach with remote work, in the Mechanicsburg office, and in the field as needed. Time for this position is estimated as 75% remote work, 20% in the Mechanicsburg office, and 5% in the field. Must be able to travel infrequently, statewide throughout the Commonwealth. A valid driver’s license or the ability to travel to perform the essential functions is required.

Travel and Diversity

Experience working with ethnically and culturally diverse populations preferred. A commitment to achieving equity and inclusion in the child welfare system is a must.

Application Instructions

Candidates who desire consideration for this position MUST apply online. Candidates are encouraged to attach a cover letter and resume. Please review the Posting Deadline at http://www.pacwrc.pitt.edu/HumanResources and for more information about the Resource Center, visit http://www.pacwrc.pitt.edu.

Benefits and Related Information

• The University offers a robust retirement savings plan option, including:
• 100% University match on employee contribution of 3-8% of base pay
• 150% University match on employee contribution of 3-8% of base pay after vesting
• Enhanced University match for those nearing retirement
• 11 Paid Holidays
• Paid Vacation, Sick, Personal Days, and additional Paid Time Off (Winter Recess)
• Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans
• Flexible Work Schedules
• Staff, Spouses, Domestic Partners, and Dependents Education Benefits

Additional Job Details

Working location: Mechanicsburg, Pennsylvania. Job classification and related details may be described in the original posting.