Executive Assistant

Grove Law LLP; Los Angeles (CA); Remote; USD 73,000 - 93,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Holidays

Remote stipend

Job summary

Grove Law LLP seeks an Executive Assistant to work directly with founding partner Sarah Kroll-Rosenbaum, supporting a practice spanning complex litigation, employment, and antitrust with staffing-industry roots.

The ideal candidate thrives in a remote, entrepreneurial environment, builds reliable systems, and delivers polished, client-ready work while coordinating deadlines, communications, and calendars across matters.

Qualifications

• 5+ years supporting a senior attorney or executive, ideally at a law firm or professional services firm with client contact.
• Proven client-facing work where responsiveness and polish mattered.
• Excellent organization; ability to manage multiple commitments and surface risks.
• Clear, warm, professional writing and phone presence.
• Discretion handling confidential matters; judgment matters.
• Comfort with Microsoft 365 and legal billing or practice management software.

Responsibilities

• Manage client service: responsive contact point and routing inquiries.
• Coordinate client communications and status updates with lawyers; track commitments.
• Prepare for client calls with briefs and follow-ups; maintain matter status.
• Handle calendar, travel, inbox triage, and correspondence to protect client work time.

Skills

Client service

Executive support

Organization

Written communication

Discretion

MS 365

Tools

Microsoft 365

Legal billing software

Job description

Grove is a team of elite lawyers and business professionals reimagining what legal practice can be. We value collaboration over competition, principles over profit, and recognition of each individual’s journey towards authentic lawyering. We build authentic partnerships, harness technology, and deliver high-touch, client-focused counsel.

We work remotely and live in California and New York.

Position Overview

We are seeking an Executive Assistant to work directly with founding partner Sarah Kroll-Rosenbaum and support the effective operation of her practice, which spans complex litigation, employment, and antitrust matters, with deep roots in the staffing industry.

This is not a traditional calendar-and-travel role. The candidate will be a trusted partner in keeping Sarah’s practice organized, responsive, and moving forward. This role will help ensure that clients receive attentive, high-touch service, that matters, deadlines, relationships, and commitments stay coordinated, and that Sarah can focus her time on the work where she adds the most value.

The ideal candidate is a self-starter who thrives in a remote, entrepreneurial environment, builds systems others can rely on, and takes pride in polished, client-ready work.

Key Responsibilities

Client Service:

• Serve as a consistent, responsive point of contact for clients, acknowledging inquiries quickly and routing them to the right person.
• Coordinate timely client communications and status updates with the responsible lawyers, making sure commitments are tracked and fulfilled. (This role does not provide legal advice or substantive matter updates independently.)
• Prepare Sarah for client calls and meetings with briefing notes, matter status, and open items, and track follow-ups afterward.
• Anticipate client needs and flag issues before they become problems.

Coordination Across Matters

• Maintain a consolidated view of deadlines, filings, hearings, deliverables, and open commitments across Sarah’s matters, in coordination with the lawyers, paralegals and legal administrators responsible for calendaring and legal work.
• Track assignments, next steps, and handoffs across the team; identify bottlenecks early and elevate competing priorities.
• Organize matter files and client information so anyone on the team can find what they need.
• Maintain a practical, practice-wide action list and provide concise, regular updates on priorities, pending decisions, and follow-through.

Billing & Collections Support

• Review invoices for clarity, completeness, and client-specific requirements in coordination with the billing team and responsible lawyers.
• Coordinate appropriate follow-up on outstanding invoices and route substantive billing questions to the responsible team.

Executive Support

• Manage Sarah’s calendar, travel, inbox triage, and correspondence, and protect time for client work, leadership, and strategic priorities.
• Coordinate business development logistics, contact follow-up, and speaking opportunities with the firm development team.
• Prepare briefing materials for important meetings, speaking engagements, and professional commitments; capture decisions and drive follow-up.
• Handle confidential information with discretion and sound judgment.

Qualifications

Required

• 5+ years supporting a senior attorney or executive, ideally at a law firm or professional services firm with direct client contact.
• A track record of client-facing work where responsiveness and polish mattered.
• Exceptional organization and ownership: you build reliable systems, track multiple commitments, and surface risks before deadlines are missed.
• Clear, warm, professional writing and phone presence.
• Judgment and discretion with confidential matters.
• Comfort with Microsoft 365 and legal billing or practice management software.

Preferred

• Experience supporting a litigation practice.
• Experience coordinating business development, speaking engagements, or client events.
• Experience working with a remote or distributed team across time zones.

Above all, we are looking for someone who is proactive and resourceful, distinguishes urgent from important, and knows when to escalation. Integrity in practice matters here: the ideal candidate will follow through on commitments, communicate candidly when something is at risk, and treat colleagues and clients with care.

What We Offer

• A seat at the center of a founding partner’s practice, where this role’s work reaches clients directly.
• A collaborative environment at a growing boutique, where good systems and good ideas get adopted.
• Fully remote practice model.
• Competitive compensation with performance-based incentives.
• Opportunities for professional growth.
• A values-based culture grounded in mutuality, integrity, and authentic partnership.

Location, Schedule & Classification

• Location: Remote, Los Angeles area. Occasional in-person work in the LA area for internal firm meetings and client meetings, and firm events.
• Schedule: Full-time, Monday through Friday, generally 8:30 a.m. to 5:30 p.m. Pacific, with flexibility. Occasional early-morning overlap with our New York colleagues as needed.
• Classification: Full-time, non-exempt (hourly, overtime eligible).
• Pay range: $52.88–$67.31 per hour, based 40 hours per week, depending on experience and qualifications; eligible for a discretionary annual performance bonus. Overtime and double-time rates paid per applicable California and federal laws. The hourly rate will depend on experience and skills.
• Benefits: Health, dental, and vision insurance; 401(k); paid time off and holidays.
• Remote work support: Reimbursement for reasonable home office expenses, including a portion of your internet and phone costs, plus the equipment you need to do the job well.

Grove Law LLP is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, medical condition, genetic information, marital status, veteran status, or any other characteristic protected by law.

We will consider qualified applicants with arrest and conviction records in accordance with the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance, and the California Fair Chance Act.