Executive Assistant

Greenhouse Software, Inc.; Lehi (UT); Hybrid; USD 75.000 - 110.000; Vollzeit

Benefits dieser Stelle

33 days vacation

Family leave and pay

Sick pay from day one

Equity Tracking Units

Hybrid and flexible working

401(k) Safe Harbor Plan with employer

Meals and snacks in office

Learning & Development days

Volunteering Days

Spot reward bonus

Zusammenfassung

Netcraft is seeking an organized, proactive Executive Assistant to support members of our global leadership team and help run key executive activities. You will coordinate leadership meetings, manage complex calendars across time zones, and prepare materials with discretion.

The role focuses on high-visibility leadership activities, including executive meetings, customer and industry meetings, and major company events, with collaboration across UK and Australia teams and the leadership admin.

Qualifikationen

• Experience supporting senior executives in fast-paced or global orgs.
• Exceptional organizational skills and handling multiple priorities.
• Strong judgment and independent decision-making.
• Highly proactive with forward-thinking approach.
• Excellent written and verbal communication.
• Ability to build relationships with leaders and stakeholders.
• Experience with spreadsheets, expenses and finances.
• Experience preparing executive presentations and materials.

Aufgaben

• Coordinate leadership team meetings with agendas, materials, logistics and follow-up actions.
• Manage complex calendars across multiple time zones.
• Anticipate scheduling conflicts and logistical needs; resolve proactively.
• Coordinate domestic and international executive travel (flights, hotels, transportation).
• Assist with financial processes related to the leadership team (expenses, receipts).
• Prepare executives with materials, context and logistics for key meetings.
• Create and polish executive-level presentations and documents.
• Attend leadership meetings and take notes as needed.
• Track deadlines and deliverables from leadership meetings; follow up with owners.

Kenntnisse

Executive support

Calendar management

Global coordination

Travel coordination

PowerPoint/Slides

Excel

Discretion & confidentiality

Communication

Tools

PowerPoint/Google Slides

Excel

Jobbeschreibung

Netcraft is the global leader in cybercrime detection and disruption. We're a trusted partner for three of the four largest companies in the world and many large governments. We've blocked over 225 million cyber-attacks to date, and we take down around 33% of the world's phishing attacks.

Our purpose and passion are focused on just one thing: protecting the world from cybercrime.

That passion shapes how we work, too. We're proud of our talented team and the value each person brings, and we've built a workplace where people feel supported and inspired. From strong benefits and wellness programs to meaningful collaboration and team connection.

About the role

Netcraft is looking for a highly organized, proactive Executive Assistant to support members of our global leadership team and help keep key executive and company-wide activities running smoothly.

This role is a little different from a traditional Executive Assistant position. While calendar, travel, and day-to-day executive support will be part of the role, a significant focus will be on coordinating and preparing for important leadership activities including executive meetings, customer and industry meetings, and key company events.

You'll be supporting six US leadership team members - including the CEO, CFO and CRO - plus one based in Australia, and partnering closely with our UK Executive Assistant who supports the UK-based leadership team members.

This is a highly visible role requiring excellent judgment, attention to detail, discretion, and the ability to anticipate what needs to happen before being asked.

What You’ll Do

• Coordinate leadership team meetings, ensuring agendas, materials, logistics, and follow-up actions are organized and communicated.
• Manage complex calendars and scheduling, balancing priorities across multiple time zones and business needs
• Anticipate scheduling conflicts, logistical issues, and upcoming needs and resolve them proactively.
• Coordinate domestic and international executive travel, including flights, hotels, ground transportation, itineraries, and schedule changes.
• Assist with financial processes relating to the leadership team, including expenses and receipts.
• Prepare executives for key meetings by ensuring they have the right materials, context, and logistics in advance.
• Create, organize, and polish executive-level presentations, documents, agendas, and other materials.
• Attend leadership meetings and take notes when needed
• Track key deadlines, actions, and deliverables coming out of leadership meetings and proactively follow up with owners.
• Partner closely with the UK Executive Admin to provide consistent support across Netcraft's global leadership team, including covering during each other's time off
• Support the preparation and organization of Town Hall meetings, including coordinating content, building and consolidating presentation decks, managing timelines, and working with presenters.
• Handle sensitive and confidential information with a high degree of discretion.
• Take on special projects and provide ad hoc support as and where needed.

What We’re Looking For

• Previous experience supporting senior executives, ideally within a fast-paced, growing, or global organization. Previous experience in a tech/SaaS environment could be helpful but isn't essential.
• Exceptional organizational skills, and the ability to manage multiple and/or conflicting priorities smoothly.
• Strong judgment and the confidence to independently prioritize, make decisions, and keep things moving.
• Highly proactive — you naturally think several steps ahead and identify what needs to happen before being asked.
• Excellent written and verbal communication skills
• The ability to work effectively and build strong relationships with internal and external leaders, stakeholders, and key contacts
• Excellent numerical ability and ability to work confidently with spreadsheets, expenses, card purchases, and other finances.
• Strong experience preparing executive presentations and materials, particularly PowerPoint/Google Slides.
• Experience coordinating complex domestic and international travel.
• Comfortable managing schedules and priorities across multiple global time zones.
• Ability to work with sensitive information while maintaining complete confidentiality and discretion.
• Flexible and adaptable, with a willingness to jump in wherever needed, and a calm, positive and solution-focused mindset.
• Comfortable operating in an environment where priorities can change quickly.

What success looks like

You'll make the leadership team more effective by ensuring they are prepared, organized, and able to focus their time on the highest-impact work. Leadership meetings, travel, and other major executive activities will be well planned and run smoothly, with details anticipated rather than reacted to.

You'll also build strong relationships across the business and become someone leaders can rely on, bringing structure to complexity and keeping important work moving.

The Rewards Package:

• 33 days vacation - includes national holidays which can be worked if you prefer
• Generous enhanced family leave and pay
• Enhanced company sick pay from day one of employment, with additional support after your first six months' service
• Equity Tracking Units allowing you to share in Netcraft's long term success (eligibility criteria apply)
• Hybrid and flexible working options
• 401(k) Safe Harbor Plan with employer match
• Meals, snacks, and drinks provided in the office
• Two paid Learning & Development days per year plus access to learning resources such as Udemy and Coursera to support your career
• Two Volunteering Days per year, to allow you to contribute to your wider community or charity
• Spot reward bonus scheme to reward truly outstanding contributions

Diversity, Equity & Inclusion

This is deeply important to us. Through our ally network, we support under-represented groups andmaintaina working environment free from bias, harassment, or discrimination. We encourage candidates from all backgrounds to apply.

We're also happy to make adjustments to the hiring process to ensure every candidate can participate fully.

Please note: Netcraft does not accept unsolicited approaches from external recruiters.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Netcraft's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.