Executive Assistant

Alcanza Clinical Research; Lake Mary (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with match

Life insurance and disability

Job summary

Alcanza Clinical Research is seeking an Executive Assistant to provide high-level support to the Leadership Team. This role involves planning executive meetings, liaising with external parties, and maintaining confidentiality. Ideal candidates have an Associate’s degree and at least 5 years of supporting multiple executives, demonstrating strong organizational and communication skills.

Qualifications

• At least 5 years of administrative or executive support experience.
• Experience supporting multiple executives is required.
• Typing speed of 45+ WPM.

Responsibilities

• Assist in planning and coordinating executive meetings and events.
• Act as a liaison between the CEO and external parties.
• Gather and package deliverables from cross-functional teams.
• Support travel arrangements and correspondence.
• Maintain strict confidentiality of all sensitive information.

Skills

Bilingual in English/Spanish

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent interpersonal skills

Ability to multitask

Education

Associate’s degree

Job description

Join to apply for the Executive Assistant role at Alcanza Clinical Research.

Alcanza is a growing multi-site, multi-phase clinical research company with locations across MA, NH, MI, VA, SC, FL, GA, AL, MO, TX, and Puerto Rico. We specialize in Phase I-IV studies in various therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to expand.

Department:

Operations

Location:

Alcanza Corporate

Job Description

The Executive Assistant provides high-level support and project management for Alcanza’s senior executives (Leadership Team) to ensure key tasks and company initiatives are accomplished.

Key Responsibilities

• Assist in planning and coordinating executive meetings, sessions, and events, supporting the execution of action items and priorities.
• Act as a liaison between the CEO and external parties, including board members and partners.
• Gather and package deliverables from cross-functional teams clearly and concisely.
• Research and complete requests, projects, and presentations as needed.
• Support travel arrangements and correspondence.
• Assist with vendor and partner outreach.
• Maintain strict confidentiality of all sensitive information.
• Perform other duties as assigned.

Skills, Knowledge, and Qualifications

Minimum Qualifications: An Associate’s degree and at least 5 years of administrative or executive support experience, or equivalent education and experience. Experience supporting multiple executives is required. Bilingual in English/Spanish is a plus.

Required Skills:

• Proficiency in Microsoft Office Suite, email, and web applications.
• Typing speed of 45+ WPM.
• Strong organizational and communication skills.
• Ability to multitask and adapt to changing priorities.
• Excellent interpersonal skills and ability to work independently and with others.
• Professionalism, respectfulness, self-motivation, and integrity.
• Ability to handle sensitive information confidentially and in accordance with HIPAA guidelines.

Benefits

• Full-time employees working at least 30 hours/week are eligible for benefits starting the first day of the month following hire.
• Medical, dental, vision, life insurance, disability, HSA, supplemental insurances, and 401(k) with match.

Additional Information

Position is classified as Mid-Senior level, full-time, in the Administrative field within Research Services industry.

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