Executive Assistant

BarkleyOKRP; Kansas City (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

BarkleyOKRP in Kansas City, MO is seeking an Executive Assistant to support our C-Level executives with professional, timely administration. You will manage calendars, coordinate travel, prepare presentations, and ensure information flows smoothly to partners and leaders.

The ideal candidate is highly organized, tech‑savvy, confidential, and able to juggle multiple priorities under pressure. Exceptional written and verbal communication, discretion, and a willingness to learn will help you thrive

Qualifications

• Proven work experience as an Executive Assistant supporting C-level executives (3+ years).
• Tech-savvy, with proficiency in Google Applications and other office productivity tools.
• Experience exercising discretion and confidentiality with sensitive information.
• Excellent organizational and time management skills; ability to coordinate multiple projects.

Responsibilities

• Assist the C-Level Executive(s) with daily administrative duties and a broad variety of tasks.
• Coordinate scheduling and calendar management; manage information flow to executives.
• Work closely with executives to keep them informed of upcoming commitments and responsibilities.
• Coordinate and book travel arrangements with detailed communication.
• Prepare agendas and take minutes during meetings; manage digital filing system.

Skills

Executive support

Google Apps

Discretion

Organization

Communication

Deadline management

Multi-tasking

Adaptability

Tools

Google Workspace

Job description

In thisposition,the Executive Assistant will supportBarkleyOKRP'sC-Level Executives. This person will be the supportive force that empowers our partners and theirexecutiveina timelyand professional manner and should be well organized,hasgreat timemanagement skills, and be able to act without guidance. The ideal candidate is both approachable& respectful, comfortable withnew technology, virtual meeting platforms, and scheduling systems, andcanmaintaina realistic balance among multiple priorities. This person should also be able toidentifyand address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.

RESPONSIBILITIES

• Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.
• Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level executives.
• Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Coordinate and book travel arrangements; air, transportation, and accommodation, as well as a place on the calendar & communicating those arrangements witha high levelof detail and follow-through.
• Demonstrate the ability to react withappropriate levelsof urgency to situations and events that require quick response or turnaround.
• Plan, coordinate, organize and help at various company/department meetings, events, and celebrations as needed.
• Have the ability to create and editpresentations,and materials.
• Be easily accessible for after-hour travel, scheduling, and other needs.
• Pick up deliveries and run errands as needed for both business andpersonal.
• Prepare and complete expense and mileage reportsin a timely mannerand reconciliation.
• Manage emails in the Executive's Inbox and respond on behalf of the Executive (multiple emails).
• Act as the point of contact among executives, partners, and other external partners.
• Manage information flow ina timelyandaccuratemanner.
• Must have strong written and reviewskills, anddemonstrate ability in using Google Applications.
• Format information for internal and external communication.
• Prepare agendas and take minutes during meetings.
• Organize andmaintaina digital filing system.
• Appropriately relayimportant informationpromptly and clearly,maintainingconfidentiality as needed.
• Manage sensitive matters witha high levelof confidentiality and discretion.
• Maintain excellent communication and time management skills, with a proven ability to meet deadlines.
• Ability to function well in a high-pressure, fast-paced environment; performadditionalduties as assigned by executives.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Provide hospitality to all guests andhelp tocreate a welcoming environment.
• Assistwith special projects/duties asassigned for the overall benefit of the organization.

QUALIFICATIONS

• Proven work experience as an Executive Assistant supporting C-Level executives or similar roles (3+years experience).
• Tech-Savvy, withproficiencyin Google Applications and other office productivity tools, and ease of adoption with new software and systems.
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent organizational and time management skills, creative and willing to take on work independently and coordinate multiple projects at once.
• Excellent verbal and written communication skills.
• Strong ability to execute work witha diversity, equity, and inclusionlens.
• High degree of professionalism in dealing with diverse groups of people, including senior executives, partners, and external leaders.
• Makeappropriate, informed decisionsregardingpriorities and available time.
• Ability to complete a high volume of tasks and projects with little or no supervision.
• Able tomaintaina high levelof integrity and discretion in handling confidential information.
• Highly adaptable, with the ability to switch gears at a moment’s notice.
• Flexible team player prepared to do what it takes to get the job done; versatile and enjoys a challenge.
• Able to work under pressure.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Networking& NegotiatingSkills.
• Multi-Tasking.
• Pay AttentionToDetail.
• Willingness To Learn.

As set forth in BarkleyOKRP's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

BarkleyOKRP's Commitment to Diversity, Equity, Inclusion + Belonging

• At BarkleyOKRP, DEI+B drives work that matters. We believe people and creativity are made of the same substance, and when every perspective is valued, the impact is stronger. We build belonging as a business strategy, power inclusive creativity that delivers measurable results, and hold ourselves accountable as a B Corp committed to progress over performative intent. When people are valued, the work carries greater impact.