Executive Assistant

CRB; Kalamazoo (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

CRB is seeking an experienced Executive Assistant to support senior leaders, manage complex calendars, coordinate communications, and prepare information for executive decision-making. The role requires handling confidential information with discretion and working across departments to ensure efficient operations.

Qualifications include a High School Diploma or higher, a college degree preferred, and 7+ years of administrative experience.

Qualifications

• High School Diploma required; College Degree preferred.
• 7+ years of administrative experience.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Ability to handle confidential information with discretion.
• Attention to detail and professional interpersonal skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Support and assist executives to ensure effective use of time and productive interactions with staff and the public.
• Perform a wide range of administrative and executive support tasks including clerical, research, and management duties.
• Manage schedules, act as liaison, prepare information, and represent the executive externally.
• Handle confidential company information and communications.
• Use discretion and knowledge of the organization to facilitate executive activities.

Skills

Verbal communication

Written communication

Organization

Multitasking

Discretion

Attention to detail

Interpersonal skills

Education

High School Diploma

College Degree

Tools

Office equipment

Job description

CRB’s nearly 1,200 expert professionals drive innovative, life-changing and life-saving solutions for manufacturers in the life sciences and food and beverage industries. Our mission, vision and core values put client satisfaction and employee experience at the center of everything we do. See us at crbgroup.com.

Job Description

The Executive Assistant provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, communication liaison, information preparation, and representing the executive to others. Handles confidential company information and communications. Full comprehension of company’s operation and procedures. Uses discretion and judgment and knowledge of organization to facilitate the executive’s activities.

This position can be based out of Kansas City, MO or Kalamazoo, MI

Qualifications

Minimum Qualifications

• High School Degree required; College Degree preferred.
• A minimum 7 years of administrative experience

Additional Qualifications

• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Excellent Problem-solving and decision-making skills
• Ability to act as gatekeeper and escalating relevant information to executives as needed
• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
• Ability to work effectively with minimal supervision
• Excellent interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Advanced working knowledge of all Microsoft Office Suite applications as required

Responsibilities

• Support and assist executives that ensure effective use of time and productive interactions with staff and the public
• Handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles
• Responsible for schedule management, communication liaison, information preparation, and representing the executive to others
• Handles confidential company information and communications
• Use discretion and judgment and knowledge of organization to facilitate the executive’s activities

Additional Information

All your information will be kept confidential according to EEO guidelines.

CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening.

CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails.

CRB offers a complete and competitive benefit package designed to meet individual and family needs.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.