Executive Assistant

State-of-Missour; Jefferson City (MO); On-site; USD 38,000 - 46,000; Full time

Job summary

The Missouri Department of Elementary and Secondary Education is seeking an Executive Assistant for the Office of College and Career Readiness in Jefferson City, MO. This position supports the Assistant Commissioner, manages the calendar, handles receptions, and authors correspondence and reports to ensure smooth daily operations.

The role requires a high school diploma or GED and at least three years of progressively responsible administrative experience.

Qualifications

• High school diploma or GED required.
• At least three years of progressively responsible administrative experience.

Responsibilities

• Draft, edit, and proofread correspondence, administrative memos, State Board materials, and technical reports; conduct research as needed.
• Prepare materials and support staff in all areas of the Office of College and Career Readiness (OCCR).
• Work independently and maintain effective relationships with department staff, district personnel, agencies, and the public.
• Respond to information requests and provide technical assistance.
• Prepare, process, and maintain fiscal, payroll, personnel, attendance, and travel records.
• Assist with budget tasks related to personnel, supplies, equipment, and invoices; support section leads with office procedures.
• Manage the Assistant Commissioner’s calendar and serve as office receptionist, including responding to email and phone inquiries.
• Demonstrate regular, reliable, and engaged attendance.

Education

High School Diploma or GED

3+ years administrative experience

Job description

Executive Assistant – Department of Elementary & Secondary Education

Job Posting Number: 3400002096

Salary: $41,760

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101.

Why you’ll love this position:

The Office of College and Career Readiness consists of six sections:

Curriculum: The curriculum services section provides professional services related to the development and implementation of improved curricula in Missouri schools.

Career and Technical Education (CTE): CTE combines academics and occupational skill training in Agriculture; Business, Marketing, and IT; Health Science; Family Consumer Sciences and Human Services; Technology and Engineering; and Skilled Technical Sciences.

School Counseling: The School Counseling Section provides resources and technical assistance to help school counselors fully implement comprehensive school counseling programs in Missouri schools.

Adult Education and Literacy (AEL): AEL provides and facilitates instruction in reading, math, high school equivalency preparation, English language competency, workplace and digital literacy, civics, and citizenship, to help adults gain essential life skills, earn credentials, and improve employment prospects.

School-Based Mental Health (SBMH): The SBMH section supports SBMH systems through collaboration and technical assistance. SBMH systems align best practices and streamline resources as school professionals collaborate with families and community partners to provide safe and healthy learning environments for students.

Literacy: The Literacy section delivers educator training, evidence-based instructional strategies, and expanded resources to ensure K-12 students build strong reading and comprehension skills, and directs Missouri’s K-2 Foundational Reading Assessment and Reading Success Plan

• Draft, edit, and proofread correspondence, administrative memos, State Board materials, and technical reports; conduct research as needed.
• Prepare materials and support staff in all areas of the Office of College and Career Readiness (OCCR).
• Work independently and maintain effective relationships with department staff, district personnel, agencies, and the public.
• Respond to information requests and provide technical assistance.
• Prepare, process, and maintain fiscal, payroll, personnel, attendance, and travel records.
• Assist with budget tasks related to personnel, supplies, equipment, and invoices; support section leads with office procedures.
• Manage the Assistant Commissioner’s calendar and serve as office receptionist, including responding to email and phone inquiries.
• Demonstrate regular, reliable, and engaged attendance.

Full job description available upon request.

Minimum Qualifications:

• Graduation from High School or High School Equivalency.
• Minimum of three years’ experience in progressively responsible administrative duties.

Lack of post‑secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position, please contact: [e-mail].

Equal Opportunity and ... Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at [phone], through Missouri Relay System at [phone], or via email at [e-mail]. Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Director of Civil Rights Compliance and MOA Coordinator (Title VI/Title VII/Title IX/504/ADA/ADAAA/Age Act/GINA/USDA Title VI),2nd Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-522-1775 or TTY 800-735-2966; fax number 573-522-4883; email [e-mail]. To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at [phone]. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service [phone]. Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources.