Executive Assistant

City of Irving; Irving (TX); On-site; Full time

Job summary

The City of Irving seeks an Executive Assistant to support the City Manager’s Office with a variety of administrative duties. The role involves liaising with senior management and handling confidential information in a fast-paced environment. Candidates need an Associate degree and three years of related experience, with strong MS Office and communication skills required. Bilingual abilities are a plus, and the position offers competitive pay and growth opportunities within city management.

Qualifications

• 3+ years of secretarial or administrative experience required.
• Excellent written and oral communication skills essential.
• Advanced knowledge of MS Office products needed.

Responsibilities

• Provide advanced administrative support to City executives.
• Coordinate appointment calendars and respond to inquiries.
• Prepare correspondence, reports, and maintain databases.

Skills

Communication

MS Office proficiency

Bilingual (English/Spanish)

Education

Associate degree or equivalent

Job description

Job Title: Executive Assistant to City Management

This is a high visibility position with frequent interaction with City officials and the public, offering good potential for career advancement opportunities.

1. Primary Duties:
2. Providing advanced administrative support to executives in the City Manager’s Office, including serving as liaison to senior management, elected officials, City staff, and the public.
3. Responding to sensitive inquiries and complaints, coordinating appointment calendars, and making travel arrangements.
4. Preparing correspondence, presentations, reports, informational packets, and other documents.
5. Reviewing reports and correspondence to determine appropriate actions.
6. Maintaining databases, electronic files, and financial records.
7. Handling general office tasks such as filing.
8. Coordinating complex events, managing logistics, and assisting with departmental budget preparation and administration.
9. Attending and serving as secretary for various City meetings as needed.
10. Handling highly confidential information with discretion and working under strict deadlines in a fast-paced, multitask environment.

Qualifications:

• Associate degree or equivalent.
• Minimum of three years of increasingly responsible secretarial or administrative experience, or equivalent transferable skills.
• Excellent written and oral communication skills.
• Advanced knowledge of MS Office products and high computer proficiency.
• Bilingual (English/Spanish) skills are beneficial.

Additional Information:

• Hours are normally 8 a.m. to 5 p.m., but may vary.
• A résumé must be submitted with the application.
• Pay Grade: GG20 / Full pay range: $29.03 – $40.90 per hour.

The full job description for this position and all other City of Irving classifications are available online. Click here to access the list of job titles.

Welcome to the City of Irving, home to 256,000 residents and many of the world's largest corporations. Located in the Dallas-Fort Worth Metroplex, Irving offers numerous amenities, entertainment options, and a diverse community. Our transportation infrastructure includes Dallas-Fort Worth International Airport, rail systems, and highways, making Irving a prime location for business and residence.

We offer top-notch amenities, parks, recreation programs, and educational resources, including the University of Dallas and North Lake College.

The City of Irving is committed to diversity, inclusivity, and fostering an environment of understanding and respect. We strive to reflect the community's diversity in our workforce and service delivery.