Executive Assistant

Bristol-Myers Squibb Co; Indianapolis (IN); Sur place; USD 61 000 - 74 000; Plein temps

Avantages offerts par ce poste

Flexible Time Off

11 paid company holidays

Paid vacation: 160 hours/year

Résumé du poste

RayzeBio seeks an Executive Assistant to support the C-suite and senior management in our Indianapolis office. The role requires discretion, adaptability, and strong organizational skills to manage calendars, travel, expenses, and communications.

Responsibilities include preparing board materials, coordinating meetings and events, and maintaining confidential information. Attention to detail and proficiency with MS Office are essential; biotech startup experience is a plus.

Qualifications

• High school diploma or equivalent; Associate's degree a plus.
• Past administrative experience is advantageous.
• Experience in startup/biotech environments preferred.

Responsabilités

• Provide executive support to the C-suite and senior management in the Indianapolis office.
• Manage calendars, meetings, travel itineraries, and expense reports.
• Prepare presentations, board materials, and meeting minutes; handle confidential information.
• Coordinate office operations, visitor reception, supplies, and communications.

Connaissances

Organizational skills

MS Office proficiency

Communication skills

Calendar management

Travel arrangement

Discretion handling

Attention to detail

Video conferencing

Formation

High school diploma or equivalent

Associate's degree

Outils

MS Office

Video conferencing

Description du poste

Life at BMS At RayzeBio, every day is an opportunity to ignite meaningful change. As a wholly-owned subsidiary of Bristol Myers Squibb, RayzeBio blends the nimble, pioneering spirit of an emergent biotech with the global expertise and resources of a leading innovator in oncology. Our mission is to develop transformative radiopharmaceutical therapies that offer new hope for patients living with cancer. Here, you’ll join a multidisciplinary team where your ideas are valued, your expertise is amplified, and collaboration is at the heart of everything we do. From day one, expect to make an immediate impact—on our science, on our teams, and most importantly, on patients. Learn more about RayzeBio: https://careers.bms.com/rayzebio/

RayzeBio is seeking a motivated, detail-oriented Executive Assistant to support the C-suite and other senior management in the Indianapolis office. This position requires someone who is responsive, flexible, and adaptable, with sound judgment and the discretion to handle sensitive information. In addition to providing high-level executive support, the Executive Assistant will oversee general office functions such as greeting visitors, ordering supplies, coordinating catering, and other administrative support as assigned.

Job Responsibilities

• Provide administrative support across multiple business functions to the C-suite and senior management team based in Indianapolis.
• Manage calendars and schedule meetings, calls, and appointments for executives, prioritizing competing demands.
• Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.
• Prepare, submit, and track expense reports.
• Prepare presentations, board materials, and meeting agendas, and take and distribute meeting minutes.
• Screen and prioritize incoming executive communications, serving as a point of contact for internal and external stakeholders.
• Handle confidential and non-routine information with discretion, and facilitate team communication.

Meetings and Events

• Coordinate logistics for on- and off-site internal and external meetings and conferences.
• Coordinate logistics for weekly lunches, including room setup, catering, and clean-up.

Office Operations

• Oversee general office functions, including office and breakroom supplies, visitor reception area, and common areas.
• Use AI tools to enhance individual productivity and quality of work
• Order and stock office supply areas using the company's purchasing system.
• Welcome visitors and direct them to the relevant office or personnel.
• Receive, distribute, and manage incoming and outgoing USPS mail.
• Maintain and operate office equipment, such as copiers, projectors, and meeting room equipment.

Records Management

• Organize and maintain physical and virtual files and company records.

Education and Experience

• High school diploma or equivalent; Associate's degree a plus.
• Past administrative experience or tenure in an office setting a plus.
• Previous experience in a start-up company preferred, especially biotech industry experience.

Skills and Qualifications

• Strong organizational skills, with the ability to multi-task and handle pressure well.
• Ensures deadlines are met and adapts to changing priorities.
• Ability to think through a project and execute independently from beginning to end.
• Fully proficient in MS Office (Outlook, Word, PowerPoint, Excel, and Teams) and video conferencing.
• Warm personality with strong written and verbal communication skills.
• Professional presence and demeanor when representing the company to visitors, partners, and executives.
• Excellent professional ethics, integrity, and ability to maintain confidential information.

Physical Demands

The essential functions of this position can be performed with or without reasonable accommodation. While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

The noise level in the work environment is usually moderate

Compensation Overview

Indianapolis - RayzeBio - IN: $60,693 - $73,546 The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance.

Benefits

Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).

U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year.

Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays.

Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs.

Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.

U.S.-based job seekers can explore full benefit offerings at https://careers.bms.com/benefits

RayzeBio and Bristol Myers Squibb RayzeBio was acquired by Bristol Myers Squibb (BMS) in 2024 and is a wholly-owned subsidiary of BMS; however, RayzeBio will continue to operate as a standalone organization.

Supporting People with Disabilities

BMS and RayzeBio are dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, direct your inquiries to [e-mail].

Candidate Rights

BMS and RayzeBio will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection. Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. If this posting is missing required information required by local law or incorrect, contact BMS at [e-mail] with the Job Title and Requisition number.

We’re creating innovative medicines for patients fighting serious diseases. We’re also nurturing our own diverse team with inspiring work and challenging career options. No matter the role, each one of us makes a contribution. And that makes all the difference.